2-Notice of Intended Sole Source- Iteris ClearGuide Signal Trends.docx

STATE OF UTAH - DEPARTMENT OF TRANSPORTATION

UDOT Procurement

NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS

UDOT Procurement is publishing this notice pursuant to the Utah Procurement Code. The Requesting Unit submitted this form to UDOT Procurement claiming that it intends to award a contract without competition if it is determined by UDOT Procurement, in writing, that:

· there is only one source for the procurement item.

· transitional costs are a significant consideration in selecting a procurement item; or

· the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

In the subsequent pages the Requesting Unit has identified its justification for pursuing this process.

Determination of Other Interested Providers The intent of this notice is to determine if there are any other interested and qualified providers that meet the specifications of this notice. Any such providers must submit the following information:

· The name of the provider; and

· A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.

In addition, a provider should include:

· Documentation that the provider can provide a comparable or better procurement item that meets or exceeds the specifications.

· Documentation that the provider can also provide the same proprietary procurement item or an equivalent procurement item; and

· If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the provider’s anticipated transitional costs.

Regardless of any prior communications with UDOT Procurement or the State, all providers interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above.

DO NOT CONTACT THE REQUESTING UNIT. Any questions regarding this notice, including obtaining additional information, must be obtained through UDOT Procurement during the publication period. No action is required if you agree with this Notice.

If, after the public notice period has passed, UDOT Procurement determines that there are other interested and qualified providers that meet the specifications of this notice; UDOT Procurement will not award a contract pursuant to this notice.

If, after the public notice period has passed, no valid challenges have been received, then the UDOT Division of Procurement may award a contract to the identified vendor without competition.

Please read the entire form very carefully before responding to this notice.

It is anticipated that this procurement will result in a:

Contract

MOU

1. The term of this contract mod will be: 1 year and renewal options: 0.

2. NOTICE: The Requesting Unit may not make the procurement until after the solicitation process is completed and a contract is signed by the Unit, the vendor, and UDOT Procurement.

2. Insert the Accounting Coding: Example: 8301 XDA B87E12 Coding for this Purchase Order: Unit 7009 ApprXEC Obj6218 Activity Function

Other

___ GAX

___ P Card

1. NOTICE: The GAX option is for EXTENUATING circumstances only. Requesting Unit may not make the procurement until after the solicitation process is completed and the method of payment has been approved by UDOT Procurement.

Explain in detail the service or product to be procured (additional information is found on any attached Scope of Work):

Activate the ClearGuide Signal Trends Module for one year. This is an analytics module available inside Clearguide using our purchased probe data integrated inside ClearGuide and conflated to our HERE licensed maps.

CHECK THE BOX IDENTIFYING WHY A CONTRACT SHOULD BE AWARDED WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS:

SECTION A: ONLY ONE SOURCE

UDOT’s current contract with Iteris (#259590) requires Iteris to integrate UDOT’s purchased probe data sets (HERE data 2014-2019 and ClearData 2019-2027 - current contract # 231266) and conflate that data to UDOT’s mapping licenses procured from 2014 up through 2030) into Clearguide. UDOT wants to further leverage our probe data in Clearguide using Iteris’s new Signal Trends Module. Clearguide is a proprietary software so licensing modules inside it can only be done by Iteris.

No, Clearguide and ClearData are proprietary software and proprietary data owned and maintained by Iteris. Iteris is the only vendor authorized to add analytics modules to their proprietary software, data or conflation methods.

The Freeway Operations Team maintains an understanding of the available data vendors and traffic data analytics tools available nationwide through webinars with competing vendors, national conferences, interviews with our consultants who work outside of Utah and an open-door policy to entertain presentations from competing vendors. However, this is irrelevant to this sole source because Iteris is the only vendor authorized to add analytics modules to their proprietary software, data or conflation methods.

The Freeway Operations Team has confirmed with Procurement and DTS that this contract is the only contract available with Iteris and the State of Utah to provide access to Clearguide.

This modification is only for the additional access to signal analytics using a proprietary data analytics system / mapping. Proprietary data / mapping can only be licensed by the owner, thus no other vendors were contacted for information on the Iteris license.

None

SECTION B: TRANSITIONAL COSTS

SECTION C: STANDARD PROCUREMENT PROCESS IMPRACTICABLE

SECTION D: PROCUREMENT ITEM IS NEEDED FOR TRIAL USE OR TESTING TO DETERMINE WHETHER THE PROCUREMENT ITEM WILL BENEFIT THE AGENCY

LEASING PERSONAL PROPERTY (Not Real Property) Lease requests must include an approved FI 9 State of Utah Lease Obligation Record form from the Division of Finance. The FI 9 State of Utah Lease Obligation Record form can be found on the Division of Finance website finance.utah.gov under Forms. The Finance policy FIACCT 09-21.00 Fixed Assets – Leases can be found on the Division of Finance website under Accounting Policies and Procedures. ☐ Approved FI 9 attached.

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