2-MS-963 PennDOT Form- Boiler Bid.xls
XLS spreadsheet 119 KB Posted
- Attached to
- Gaunt Road Maintenance Building
- Solicitation number
- Not on record
- Issued by
- Monroe County, Terre Hill Borough, Pennsylvania
About this file
This document is a PennDOT Form MS-963 Proposal and Contract for a boiler replacement project issued by Stroud Township in Monroe County, Pennsylvania. The municipality is seeking sealed bids for the replacement of three boilers at the Stroud Township Municipal Building located at 1211 N. 5th St, Stroudsburg, PA, with bids to be received by 4:00 PM on September 16, 2025, and publicly opened at 7:00 PM the same day. The project involves removing existing boilers, controls, and hydronic piping, and installing three Weil McClain Slimfit condensing boilers with new control systems, circulator pumps, emergency shut-off switches, and condensate neutralizers. The contract will expire one year from the date of award, with the option to complete the boiler replacement project.
The bid requires a proposal guarantee in the form of a certified check or bid bond for 10% of the total bid amount, payable to the municipality. The successful bidder will be required to provide a performance bond for 50% of the contract amount. The township reserves the right to reject any or all proposals and to make awards based on the received quotations. Bidders must comply with Pennsylvania and federal laws regarding human relations, equal opportunity, and non-discrimination in employment. The bid form includes detailed specifications for various bituminous materials and coarse aggregates, though these appear to be standard boilerplate language for the PennDOT form and may not be directly relevant to the boiler replacement project.
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Text version
PROPOSAL & CONTRACT PG. 1
| MS-963 (11-08) | |||||||||
| PROPOSAL AND CONTRACT FOR | |||||||||
| EQUIPMENT AND/OR MATERIALS ONLY * | (THIS PROPOSAL INCLUDES | ||||||||
| INSTRUCTIONS TO BIDDERS) | |||||||||
| INSTRUCTIONS ON PAGE 3 | |||||||||
| A. DEPOSIT OF PROPOSALS. | |||||||||
| 1. | All envelopes containing Bid proposals shall be | Stroud Township | |||||||
| clearly marked “Bid Proposal for letting of | MUNICIPALITY (NAME & TYPE) | ||||||||
| 9/16/25 | ." | ||||||||
| . | DATE | Stephen Fylstra | |||||||
| SECRETARY | |||||||||
| Sealed Proposals will be received on or before | |||||||||
| 4:00 PM | , on the above Letting Date. | 1211 N. 5th St | |||||||
| TIME | Stroudsburg, PA 18360 | ||||||||
| ADDRESS | |||||||||
| Bids will be opened and read at approximately | 570-421-3362 | ||||||||
| 19:00 | , on the above Letting Date. | MUNICIPAL CONTACT PHONE NUMBER | |||||||
| TIME | |||||||||
| PROPOSALS MUST BE MAILED OR OTHERWISE | |||||||||
| DELIVERED TO THE ABOVE ADDRESS. | |||||||||
| 2. | Supplier agrees to furnish and deliver those items for which prices have been indicated on the Schedule of Prices (Attachment 1) in accordance with the current PennDOT Specifications (Pub. 408), except bidders need not be prequalified by PennDOT (Sec. 102.01). It is understood that: (1) Bituminous materials will be purchased weight or converted gallons at 60 F. (2) Supplier must furnish Form CS-4171, CERTIFICATE OF COMPLIANCE and/ or TR-465 DAILY BITUMINOUS MIX CERTIFICATION. (3) The Municipality reserves the right to make an award on the basis of quotations received for any item or on the basis of the aggregate total for all like items on which quotations are received. | ||||||||
| 3. | Contract shall expire in one year from Date of Award or | September 16, 2026 | . | ||||||
| (DATE) | |||||||||
| B. CONTRACTOR'S CERTIFICATION | |||||||||
| Proposal of | |||||||||
| (NAME OF CONTRACTOR) | |||||||||
| (ADDRESS) | |||||||||
| 1. | It is hereby certified as follows: | ||||||||
| a. | The only person (s) having an interest in this proposal is (are) [include owners of leased equipment]: | ||||||||
| b. | None of the above persons are employees of the municipality. | ||||||||
| c. | This proposal is made without collusion with any other person, firm or corporation. | ||||||||
| d. | All specifications referred to above have been examined by the suppliers. The supplier understands that the | ||||||||
| quantities indicated herein are approximate and are subject to change as may be required; and that all work | |||||||||
| is payable on the basis of the unit prices listed on the Schedule of Prices (Attachment 1). | |||||||||
| 2. | Accompanying this proposal is a certified check or bid bond in the amount of $ | made | |||||||
| payable to the municipality, as a proposal guarantee which, it is understood, will be forfeited in case the supplier | |||||||||
| fails to comply with the requirements of the proposal. | |||||||||
| 3. | Name(s) of source(s) of supply of bituminous materials. | ||||||||
| * For Contract Projects, use MS-944. | |||||||||
| -1- |
PROPOSAL & CONTRACT PG. 2
| MS-963 | |||
| 4. | The supplier will comply with all requirements of the laws and implementing regulations of the Commonwealth | ||
| of Pennsylvania and of the United States relating to human relations, equal opportunity and non-discrimination | |||
| in employment, and will pay to workmen employed in the performance of the contract the wages to which they | |||
| may be entitled and, when required by law, not less than the applicable prevailing wage. | |||
| 5. | The supplier will provide the municipality with a performance bond in the amount of 50% of the contract, | ||
| conditioned upon the faithful performance of the contract. | |||
| WITNESS OR ATTESTED BY: | |||
| SUPPLIER | |||
| BY: | |||
| TITLE: | TITLE: | ||
| TO BE EXECUTED ONLY IN THE EVENT THE ABOVE PROPOSAL IS ACCEPTED | |||
| ACCEPTED ON: | |||
| ATTESTED BY: | |||
| DATE | |||
| Stroud Township | |||
| TITLE: | MUNICIPALITY | ||
| BY: | |||
| TITLE: | |||
| (SEAL) | |||
| TITLE: | |||
| TOTAL AMOUNT OF CONTRACT: | TITLE: | ||
| $ | |||
| ITEMS INCLUDED IN CONTRACT: | |||
| -2- |
PLACE SEAL HERE
PLACE
SEAL
HERE
SCHEDULE OF PRICES PG. 3
| MS-963 | |||||
| SCHEDULE OF PRICES | |||||
| FOR EQUIPMENT AND / OR MATERIALS | |||||
| EQUIPMENT Type, Make, Model, Specifications: | |||||
| Delivery Date: | F.O.B. | ||||
| PRICE | $ | ||||
| OUTRIGHT PURCHASE | - Trade-in | $ | |||
| Net | $ | 0.00 | |||
| RENTAL WITH PURCHASE OPTION ( Rental to be applied to purchase price.) | |||||
| Rental: | per | ||||
| ( Hour, day, week, month, etc.) | |||||
| PRICE | $ | ||||
| - Trade-in | $ | ||||
| Net | $ | 0.00 | |||
| PROPOSAL AND CONTRACT INSTRUCTIONS | |||||
| 1. | The proposal must be typewritten or printed. | ||||
| 2. | If more than one proposal on any project is submitted by any individual, firm or partnership, corporation or association | ||||
| under the same or different names, only one lowest proposal will be considered. | |||||
| 3. | Bid bonds may be waivered by municipality by crossing it out on Proposal Form 963. | ||||
| 4. | Part A of page 1 is to be completed by the municipality. Part B of page 1 is to be completed by the supplier. Schedule | ||||
| of Prices - under equipment section the municipality must complete description, delivery date, delivery site, and | |||||
| check appropriate block (s) for outright purchase or rental with purchase option. Under material section all like | |||||
| materials must be listed together and space provided for a total of all like materials. EXAMPLE: All classes of concrete, | |||||
| all sizes of concrete pipe, all sizes corrugated metal pipe, all asphalt materials, etc. Columns 1, 2, 3, 4, and 5 (be sure | |||||
| to include delivery date) must be filled in by the municipality to insure equitable bidding. All of Columns 6, A, 7, B, 8, and | |||||
| C must be filled in by the supplier, unless otherwise indicated. ( Unit Price delivered as directed does not apply to | |||||
| bituminous pavements. Use form MS-944.) If more space is needed, add note at the bottom of the page: " Continued | |||||
| on Attachment 1 - A" and add additional sheet designated as Attachment 1-A, 1-B, etc. Repeat note for each | |||||
| additional sheet required. Municipality may eliminate one or two pairs of Columns 6 through C, if no bids are desired | |||||
| under one or two of the options. | |||||
| 5. | Performance bonds are provided by only the successful bidder. Bond must be in 50% of contract amount. | ||||
| 6. | Where Materials for a Wearing Surface Treatment are part of the contract Average Daily Traffic ( ADT ) Count must | ||||
| be included in the description. | |||||
| 7. | Contractor awarded the bid shall receive an approved copy of the contract. | ||||
| 8. | Form MS-963 is not to be used for purchasing bituminous or other pavements in place. IF ALTERNATE BIDS MUST | ||||
| BE SECURED, BOTH MS-963 AND MS-944 MUST BE USED. | |||||
| 9. | This form is PRIMARILY for use when work is performed by Local Forces. | ||||
| 10. | An ESCALATOR CLAUSE is optional; however, it must be included in the proposal prepared by the Municipality. An | ||||
| escalator clause MAY NOT be inserted by the contractor. | |||||
| 11. | Freight On Board (FOB) asphalt is subject to the requirements of Publication 408, Section 110.04(a) Price | ||||
| Adjustment of Bituminous Materials. | |||||
| - 3 - |
SCHEDULE OF PRICES PG. 4
| MS-963 | ||||||||||||||
| SCHEDULE OF PRICES - MATERIALS | BIDDER NAME: | |||||||||||||
| 1 | 2 | 3* | 4** | 5 | 6 | A | 7 | B | 8*** | C | Insert | |||
| ITEM | APPROX. | REMARKS AND / OR | UNIT PRICE | TOTAL | UNIT PRICE | TOTAL | UNIT PRICE | TOTAL | Line Item | |||||
| NO. | QUANTITY | UNIT | DESCRIPTION | DELIVERY DATES | FOB PLANT | (2 x 6) | DELIVERED | (2 x 7) | DELIVERED | (2 x 8) | Description | Flexible Pavement Designations | ||
| AT JOB SITE | AS DIRECTED | Number | Description Number | Former Designation | New Designation | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 1 | BIT. PAVING COURSE FB MODIFIED | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 2 | FB-1 BINDER COURSE | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 3 | FB-1 WEARING COURSE | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 4 | FB-2 BINDER COURSE | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 5 | FB-2 WEARING COURSE | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 6 | FB-3 WEARING COURSE | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 7 | Bituminous Base Course - BCBC | SUPERPAVE BASE COURSE, 25.0mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 8 | Heavy Duty Base Course - BCBC-HD | SUPERPAVE BASE COURSE, 37.5mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 9 | Bituminous Binder Course | SUPERPAVE BINDER COURSE, 19.0mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 10 | Heavy Duty Binder Course | SUPERPAVE BINDER COURSE, 25.0mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 11 | ID-2 Scratch & Leveling Course | SUPERPAVE SCRATCH & LEVELING COURSE, 9.5mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 12 | ID-2 Wearing Course | SUPERPAVE WEARING COURSE, 9.5mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 13 | ID-2 Heavy Duty Wearing Course | SUPERPAVE WEARING COURSE, 12.5mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 14 | ID-3 Wearing Course | SUPERPAVE WEARING COURSE, 19.0mm | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | |||||||||||
| 0 | $0.00 | $0.00 | $0.00 | Coarse Aggregate Designations | ||||||||||
| 0 | $0.00 | $0.00 | $0.00 | Former Designation | New Designation | |||||||||
| 0 | $0.00 | $0.00 | $0.00 | 15 | 4 | AASHTO No. 1 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 16 | 3A | AASHTO No. 3 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 17 | 2B | AASHTO No. 57 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 18 | 2 | AASHTO No. 67 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 19 | 1B | AASHTO No. 8 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 20 | 1 | AASHTO No. 10 | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 21 | 2A | PA-2A SUBBASE | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | 22 | 2A Modified | SELECT GRANULAR MATERIAL-2RC | ||||||||
| 0 | $0.00 | $0.00 | $0.00 | |||||||||||
| 0 | $0.00 | $0.00 | $0.00 | |||||||||||
| 0 | $0.00 | $0.00 | $0.00 | |||||||||||
| * Gallons - Tons - Feet - etc. | ** Includes Class - Size - Diameter | ***For Bituminous or other Pavements in Place, Use Form 944 | ||||||||||||
| ALL COLUMNS MUST BE COMPLETED UNLESS OTHERWISE INDICATED. | ||||||||||||||
| USE OF CUTBACK ASPHALT IS PROHIBITED BETWEEN MAY 1 st | ||||||||||||||
| AND OCTOBER 31 st EXCEPT AS NOTED IN BULLETIN NO. 25. | ||||||||||||||
| - 4 - |
PERFORMANCE BOND PG. 5
| MS-963 (6-99) | ||||||||
| PERFORMANCE BOND | ||||||||
| (With Corporate Surety) | Attachment # 2 | |||||||
| KNOW ALL MEN BY THESE PRESENTS, That we, | ||||||||
| as Principal and | ||||||||
| a corporation incorporated under the laws of the State of | ||||||||
| as Surety, are held and firmly bound unto | ||||||||
| in the full and just sum of | ||||||||
| ( $ | ) dollars lawful money of the United States of America, to be paid to the above | |||||||
| Municipality or its assigns, to which payment well and truly to be made, we bind ourselves, our heirs, executors | ||||||||
| administrators, successors and assigns, jointly and severally, firmly by these presents. | ||||||||
| WHEREAS, the above bounden Principal has entered into a contract with the above Municipality, bearing | ||||||||
| even date herewith, for the undertaking of certain obligations as therein set forth, | ||||||||
| NOW, THEREFORE, the condition of this obligation is such that if the above bounden Principal, as | ||||||||
| Contractor, shall in all respects comply with and faithfully perform the terms and conditions of said contract, including | ||||||||
| the Specifications and conditions referred to and made a part thereof, and such alterations as may be made in said | ||||||||
| Specifications as therein set forth, then this Obligation shall be void, but otherwise the same shall be and remain in full | ||||||||
| force, virtue and effect. | ||||||||
| It is further provided that any alteration which may be made in the terms of the contract or its specifications | ||||||||
| with the express approval to the Municipality or the Principal to the other, shall not in any way release the Principal | ||||||||
| and the Surety or either or any of them, their heirs, executors, administrators, successors or assigns from their | ||||||||
| liability hereunder, notice to the Surety of any such alteration or forebearance being hereby waived. | ||||||||
| IN WITNESS WHEREOF, the said Principal and Surety have duly executed this Bond under Seal, pursuant | ||||||||
| to due and legal action authorizing the same to be done on | . | |||||||
| ( DATE OF BOND ) | ||||||||
| Attest / Witness | ||||||||
| CONTRACTOR | ||||||||
| BY | ||||||||
| TITLE: | TITLE: | |||||||
| Attest / Witness | ||||||||
| SURETY COMPANY | ||||||||
| TITLE: | TITLE: | |||||||
| - 5 - |
PLACE SEAL HERE
PLACE SEAL HERE
ADVERTISEMENT
FORM OF
ADVERTISEMENT
| Sealed proposals will be received by the: | |||||||
| Stroud Township | of | ||||||
| (City, Borough, Twp.: 1st. Cl. or 2nd Cl.) | (County) | ||||||
| at | 1211 N. 5th St | Stroudsburg, PA 18360 | |||||
| (Address) | |||||||
| until | 4:00 PM | ,on | September 16, 2025 | , for the following: | |||
| (Time) | (Month-Day-Year) | ||||||
| Options | Item Number | Quantity | Unit | Description | |||
| Liquidated Damages Apply | |||||||
| Proposals must be upon the forms furnished by the Municipality. | |||||||
| The bid must be accompanied by a certified check or bid bond in the amount of 10 % of the | |||||||
| bid, made payable to the municipality. | |||||||
| The Municipality reserves the right to reject any or all proposals. | |||||||
| Stroud Township | |||||||
| (City, Borough, Twp: 1st. Cl. Or 2nd Cl. | |||||||
| BY: | |||||||
| (Name) | |||||||
| (Title) | |||||||
| (Date) | |||||||
| THIS ADVERTISEMENT ENDS HERE | |||||||
| FOR DEPARTMENT USE ONLY | |||||||
| This advertisement meets the requirements of regulation 1300. |
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