2 LIX SOW CU-1_2_3 and Condenser Replace Rev 01-13-2025 RFQ.pdf

STATEMENT OF WORK

NWS (LIX) WEATHER FORECAST OFFICE

62300 Airport Rd

Slidell, LA

Replace Condensing Units (CU) # 1, 2, 3 And Liebert CU 1,2,3

December 9, 2024 Requisition # 142020-25-0020

INTRODUCTION:

The National Weather Service (NWS) Weather Forecast Office (WFO) located in Slidell, La (LIX) air conditioning equipment is in urgent need of attention. This equipment is at the end of its useful life and requires replacement.

OBJECTIVE: This is a brand name or equivalent but the CUs must be the same capacity/tonnage

To replace the Operations area CU (2) Trane 30-ton, (1) 15-ton CU for the Technician area, and (3) Liebert DCDF205-A condensing units for the Equipment room. and all associated equipment for the three split systems shall be replaced. LIX WFO is an active operation. Air conditioning disruption must be minimized to allow for sustained operations.

SCOPE:

The contractor shall provide all labor, supervision, tools, equipment, transportation, material and incidentals necessary to remove and reinstall the Condensing Units and any associated equipment to ensure proper, efficient operation of the new condensing units. The contractor shall verify proper function of the HVAC Controls after installation is complete.

The contractor shall provide the National Weather Service with the following: Replacement of two (2) existing Trane model # RAUJC304BC030BD000009, 460V, 3 Ph. 410A Condensing Unit (ACU # 1) and (ACU # 2) with equivalent unit utilizing R410a refrigerant, furnish a (1) replacement for the existing model J15YDC00A4ALM5, 460V, 3 Ph. 410A Air Condensing Unit (ACU #3) with equivalent unit utilizing R410a refrigerant, and furnish three (3) replacement Liebert CU model DCDF205-A, 460v, 3 Ph, units.

This includes; but is not limited to, Condensing Units, driers, refrigerant, refrigerant recovery, all labor and associated work required to restore the systems to a fully operational system.

DELIVERY:

1. The Contactor shall provide a minimum five (5) year written warranty on parts and one (1) year written warranty on workmanship.

2. The Contractor shall provide a Work Plan and Schedule to the NWS for review and approval, prior to the start of the project.

CONTRACTOR TASKS:

1. Contractor shall recover and store refrigerant as per EPA Standards. The recovered Freon shall be left on site and returned to the Government.

2. Disconnect, remove and dispose of old condensing units.

3. Connect the new compressors/condensers to the existing refrigerant piping including new refrigerant driers. Replace aluminum insulation jacket.

4. Connect the new compressors/condensing units to the existing electrical service.

5. Secure the new condensing units to the concrete foundation.

6. Provide all rigging to remove and replace compressor/condenser units without damaging existing landscape. Contractor shall be responsible for restoring work area to original condition.

7. Charge systems with refrigerant. Install site glass inside condensing units.

8. Start-up and verify operation of systems.

9. Contractor shall be responsible for all permits and permit fees required to complete the work as necessary.

10. Clean work area at completion of job and remove all trash and waste.

SECURITY:

1. Contractor shall comply with Federal security requirements.

2. Smoking and weapons are prohibited on Federal property.

3. Contractor shall maintain site security as instructed by the site Point of Contact.

4. All work performed on this Contract shall be performed by Legal Immigrants or Citizens of the USA. All Immigrants working on this project shall be required to provide documentation to prove their Legal Immigration Status in the USA.

OTHER REQUIREMENTS:

1. Interested parties are encouraged to make an appointment to visit the worksites prior to submitting quotes.

2. Contractor shall coordinate all work with the designated Weather Forecast Office (Site) Points of Contact.

3. Work shall be performed in a manner that minimizes equipment downtime.

4. All utility outages shall be approved by the NWS and be scheduled with the NWS at least two weeks in advance.

PLACE OF PERFORMANCE:

NWS (LIX) Forecast Office 62300 Airport Rd Slidell, La 70460

CONTACTS FOR ATLANTA WEATHER FORECAST OFFICE:

Primary/Contract Officer Representative (COR): TO BE PROVIDED AT TIME OF AWARD

Site: TO BE PROVIDED AT TIME OF AWARD

PERIOD OF PERFORMANCE:

1. The contract shall be completed within 120 days from date of award.

2. All required submittals shall be submitted to the COR within 14 calendar days from the date of award. The following data will be required.

- Cut sheets and Manufactures data for condenser units being used.

- Project Manager and Onsite Manager

- Contact information for both

STANDARD CLAUSES

Code Compliance. The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes.

1. Disposal. The Contractor will be required to properly remove and dispose of all waste material.

2. Work shall be performed between 7:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR.

Contractor agrees to observe all Federal Holidays, plus any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

2025 Holiday Schedule

Date Holiday Wednesday, January 01 New Year’s Day

Monday, January 20 Birthday of Martin Luther King, Jr.

Monday, January 20 * Inauguration Day

Monday, February 17 ** Washington’s Birthday

Monday, May 26 Memorial Day

Thursday, June 19 Juneteenth National Independence Day

Friday, July 04 Independence Day

Monday, September 01 Labor Day

Monday, October 13 Columbus Day

Tuesday, November 11 Veterans Day

Thursday, November 27 Thanksgiving Day

Thursday, December 25 Christmas Day

*This holiday is designated as "Inauguration Day" in section 6103(c) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Federal employees in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated on January 20th for each fourth year after 1965.

**This holiday is designated as "Washington's Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

3. Project sign in sheet shall be completed each day for employees on site.

4. Government Contact. The Contracting Officer’s Representative (COR) will serve as the Government’s point of contact for all submissions.

5. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

6. Key Personnel The contractor will provide the following Key Personnel positions prior to the start of the project. These positions can be occupied by the same person but must be able to fulfill both position roles. Before Key Personnel changes are made, the COR must be notified in writing prior to the change.

Project Manager – Must be able to represent the contractor in regards to contract requirements and/issues.

Onsite Manager – Must be at the location of project whenever work is being performed by contractor or subcontractors. Communication with NWS personnel must be through this position.

7. Service Contract Labor Standards (SCLS) wage rates apply.

SAFETY AND EMERGENCY PLAN:

A. Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

B. Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service Primary Contact: TO BE PROVIDED AT TIME OF AWARD

C. Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site. Submit plan to the COR for review and approval.

D. Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the COR for review and approval.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS. Except as indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

END OF STATEMENT OF WORK