2 Enclosure (1) DRAFT FFP Contract.pdf

April 9, 2025 1 Rev. 10

BSA’s Contractual Representative

Overall Value Amount

Contract Type Contract Number

Jeanhei D. Christy TBD Firm Fixed Price 480758

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates

P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the “Contract”) is between the party named above (the “Contractor”), and Brookhaven Science Associates, LLC (“BSA”), the latter acting under a Prime Contract with the United States of America (the “Government”) represented by the United States Department of Energy (“DOE”).

I. SCOPE OF WORK

The Contractor shall provide a 100.625 MHz, 350 kW RF Power Amplifier System. All work shall be conducted in strict accordance with the following exhibits attached hereto:

• Attachment A – BSA Statement of Work, entitled, “Statement of Work for the

100.625 MHz RF Amplifier System,” dated July 6, 2026;

• Attachment B – BSA Technical Specifications, entitled, “Technical Specification for the EBIS 100.625 MHz RF System Power Amplifier,” dated July 6, 2026; and

• Attachment C – Brookhaven National Laboratory Supplier Quality Assurance

Requirements (BNL-QA-101), version April 2025.

A. Reports/Deliverables: The Contractor shall provide the following deliverable(s) to BSA’s Technical Representative (Tech Rep) in accordance with the requirements in Attachment A, Statement of Work, Section 5, Contract Data Requirements List (CDRL) and the Milestones in Article III.C. below.

II. PERIOD OF PERFORMANCE

This Contract shall be effective as of the date executed by both parties. It shall remain in effect through 70 weeks.

There is one (1) additional optional quantity for a second duplicate RF amplifier system that is exercisable at the unilateral discretion of BSA. The option, if exercised, will be exercised by written modification at the price shown in III.B below, and would extend the Contract for an additional 26 weeks.

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III. FIRM FIXED PRICE AND PAYMENT

A. Firm Fixed Price: In full consideration of the Contractor’s performance hereunder, BSA shall pay the Contractor the firm fixed price of TBD U.S. Dollars ($TBD), exclusive of any options that may be exercised pursuant to III.B below. The said sum shall constitute full compensation for all services and materials furnished hereunder.

B. Options: BSA may, at its sole discretion, exercise an optional quantity for up to one (1) additional duplicate RF Amplifier System at a unit price of TBD U.S.

Dollars ($TBD).

Options may be exercised unilaterally by BSA through written modification to this contract. If the option is exercised, the total value of this contract shall not exceed TBD U.S. Dollars ($TBD).

C. Payment: Payment will be made upon receipt and approval of properly certified invoices and in accordance with the following milestone payment schedule:

Due Date (after Milestone Milestone Description contract award) Payment

1. Post Award Review / Kick-off 4 weeks TBD

2. Preliminary Design Review 15 weeks TBD

3. Delivery of Demonstrator 16 weeks TBD

4. Final Design Review of RF amplifier system 20 weeks TBD

5. Factory Acceptance Testing of RF amplifier system 67 weeks TBD

6. Delivery of RF amplifier system to BNL 70 weeks TBD

7. BSA Site Acceptance Testing of RF amplifier system 78 weeks TBD

Payment terms are Net 10 for small businesses.

Invoices shall be directed to BSA’s Accounts Payable Department via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via email, to apinvoices@bnl.gov.

Hard copy invoices, if applicable, shall be directed to BSA's Accounts Payable Department, Contracts Division, Bldg. No. 400D.

The Contractor shall indicate the final invoice by clearly marking such invoice as “FINAL.” A copy of the final invoice must be submitted to BSA’s Contractual Representative.

D. Freight: Freight terms shall be FOB BSA National Laboratory, 98 Rochester Street, Upton, Long Island, New York. Freight Prepaid mailto:apinvoices@bnl.gov

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E. Labelling, Packing, and Notification Requirements:

More detailed instructions are available at https://www.bnl.gov/shipping/ or by emailing WarehouseOperations@bnl.gov.

Labeling Requirements

All shipments must comply with the following labelling requirements. Failure to do so may result in delayed payments. Labels must be placed on the upper left portion of the container when possible and contain:

Brookhaven National Laboratory Brookhaven’s Contract Number 98 Rochester St.

Upton, NY 11973 Box Number / Number of Boxes

Packing List Requirements

Every shipping container must include a packing list. The packing list must be clearly identified and affixed to a side of the shipping container. At a minimum, the packing list should contain the following information:

• Ship from company name and address

• Supplier contact name

• Supplier telephone number

• Ship to address as instructed by Buyer/Contracts Specialist

• Brookhaven’s Contract number

• Part number, description, quantity, unit of measure, and corresponding BNL

Contract line number

Special Notification of Delivery

If a shipment is heavier than 3,000 lbs., longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days’ advance notice of delivery to BNL’s Receiving Department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery and any resulting demurrage will be at the shipper’s expense.

Marking of Outer Package

Each shipping container (transport package) with a gross weight equal to or greater than 400 lbs. (180 kilograms) must be marked with the center of gravity location and gross weight on at least one side or end panel. It must also meet the requirements of the latest revision of ASTM Standard D 3951, Standard Practice for Commercial Packaging. This applies to any item shipped (originally packaged https://www.bnl.gov/shipping/ mailto:WarehouseOperations@bnl.gov mailto:WarehouseOperations@bnl.gov https://www.astm.org/Standards/D3951.htm

April 9, 2025 4 Rev. 10 or repackaged) to BNL or other locations cited in the Contract.

Protection of Material and Equipment

The Contractor shall employ procedures which ensure adequate protection of material and equipment during shipment and while in storage. Such protection shall include special environmental packaging as necessary. All items shipped (originally packaged or repackaged) to BNL or other locations cited in the PO or Contract shall comply with the requirements for preservation, packaging, and marking as stated in the latest revision of ASTM Standard D 3951-10, Standard Practice for Commercial Packaging.

Unacceptable Packing Material

Do not use vermiculite as a packaging material inside any shipments to BNL unless required by shipping regulation. “Vermiculite” as defined in this specification means the hydrous, silicate mineral classified as a phyllosilicate that has been expanded by heating. Vermiculite used as a packaging material in shipments must be determined to be free of asbestos (<1% chrysolite, amosite, crocidolite, tremolite, anthophyllite, and actinolite). All shipments containing vermiculite must be accompanied by documentation stating that the vermiculite used is certified asbestos-free. This documentation must be affixed to the outside of the package.

F. Warranty: As specified in Attachment A, Statement of Work, Section 3.8, the RF amplifier system shall have a 2-year warranty. The Warranty shall start after successful BSA Site Acceptance Testing. The warranty shall cover the RF amplifier system’s normal operation into a properly terminated RF output.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: Freddy Severino, telephone no. 631-344-2292, severino@bnl.gov (email), is BSA’s Technical Representative, and shall act as liaison between BSA and the Contractor in technical matters only.

B. BSA’s Contractual Representative: Jeanhei Christy, telephone no. 631-344-

6054, jchristy@bnl.gov (email), is BSA’s Contractual Representative. Any change or modification in the terms and conditions of this Contract shall require the written approval of BSA’s Contractual Representative or designee.

C. Contractor’s Technical Representative: ___TBD_____, telephone no.

__________, ___________(email), is the Contractor’s authorized Technical Representative, and shall act as point of contact between BSA and the Contractor in technical matters only.

D. Contractor’s Contractual Representative: ____ TBD_____, telephone no.

__________, ___________(email), is the Contractor’s authorized Contractual Representative and shall act as liaison between BSA and the Contractor.

https://www.astm.org/Standards/D3951.htm mailto:severino@bnl.gov mailto:jchristy@bnl.gov

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V. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC, General Terms and Conditions for Non-Commercial Items, Rev. 24.0, April 2026, are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental Terms and Conditions listed above, which are incorporated herein by reference. The complete text of these terms and conditions can be viewed at PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the Buyer or Contracts Specialist immediately.

The following documents attached hereto and made a part hereof, contain additional provisions of this Contract:

• Attachment A – Statement of Work, dated July 6, 2026

• Attachment B – Technical Specifications, dated July 6, 2026

• Attachment C – BNL-QA-101, version April 2025

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVEN SCIENCE

ASSOCIATES, LLC.

By: By:

Name: Name: Jeanhei D. Christy Title: Title: Sr. Contracts Specialist Date: Date:

The Contractor shall sign and return one (1) copy of this Contract via email to the attention of Jeanhei Christy, Procurement and Property Management Division, at jchristy@bnl.gov.

https://www.bnl.gov/ppm/terms-and-conditions.php https://www.bnl.gov/ppm/terms-and-conditions.php mailto:jchristy@bnl.gov