2. SOW- 2-130 IN HSAD Packet V2.docx

STATEMENT OF WORK (SOW)

ILLINOIS ARMY NATIONAL GUARD (ILARNG)

TITLE: 2-130 Infantry (IN) Station Active Duty (HSAD) Lodging and Meal Support

1. PURPOSE. Illinois Army National Guard to meet requirements to provide hotel rooms and meals for 2-130 IN Home Station Active Duty (HSAD) period prior to movement to Mobilization site.

2. SCOPE OF WORK. The vendor shall provide the quantity and type of hotel rooms, at a Government rate plus state and local taxes, as stated in paragraph 3 following the specifications outlined in paragraph 4. Also, the vendor shall provide meals in the quantity and type as described in paragraph 5 while following the specifications outlined in paragraph 6.

3. ARMORY LOCATIONS FOR HOTELS AND QUANTITY:

· Marion HHC Armory, 11427 Minuteman Rd, Marion, IL 62959

· 26 double rooms and 2 single rooms

· ACO West Frankfort Armory, 807 W Main St, West Frankfort, IL 62896

· 46 double rooms and 2 single rooms

· BCO Effingham Armory, 1206 W Temple Ave, Effingham, IL 62401

· 53 double rooms and 1 single rooms

· CCO Springfield Armory, 1301 North MacArthur BLVD, Springfield, IL 62702

· 54 double rooms and 2 single rooms

· DCO Mt Vernon Armory, 600 Shiloh Dr, Mount Vernon, IL 62864

· 31 double rooms and 2 single rooms

4. HOTEL ROOMS SPECIFICATIONS REQUIRED:

· Hotels are required on check in date 7 February 2024. and check out date 10 February 2024.

· Hotels shall be within 15 miles of the armory.

· Each room shall contain one television set in good working order, dresser space, not less than two drawers per occupant, all beds shall be equipped with innerspring or foam mattresses, box springs and all necessary linens to include blankets, pillows, etc. Beds must also be at least queen size for double rooms and queen size for single rooms.

· Each room shall have a private bathtub, shower, or both. Bed linens shall be changed daily or as per the standards of the hotel/hotel industry.

· Rooms shall be cooled by refrigerated air conditioning and adequately heated in season with an individual temperature control in each room. Rooms shall be provided with daily maid service, to include, but not limited to; clean towels, soap, and one clean drinking glass per occupant.

· Rooms shall be neat, clean, free from rodents, insects, in good repair, and free from fire and health hazards.

· Parking shall be provided; any fees shall be included in the price of the room.

· Vendor agrees the facilities provided may be inspected by billeting, fire protection, medical, and contracting personnel at any time during the agreed period.

· Only a warranted Contracting Officer is authorized to change anything in the agreement on the Governments behalf. All issues shall be coordinated between the contractor and USPFO Contracting Officer.

· Any additional room charges such as phone calls, movie charges, room service, etc. shall be charged to the individual(s) occupying the room and shall not be paid for by the Government.

· The vendor shall prepare a summary invoice with the initialed authorization roster and individual folios for the month and send those to the Unit Lodging Representative (ULR) within 48 hours of completion of the units stay.

· An invoice shall be submitted after the completion of the event for all deliveries/services provided in response to the contract. Invoices shall also clearly state the contract number and hotel contract information.

5. MEAL DELIVERY LOCATIONS:

· Marion HHC Armory, 11427 Minuteman Rd, Marion, IL 62959

· 54 personnel

· ACO West Frankfort Armory, 807 W Main St, West Frankfort, IL 62896

· 93 personnel

· BCO Effingham Armory, 1206 W Temple Ave, Effingham, IL 62401

· 107 personnel

· CCO Springfield Armory, 1301 North MacArthur BLVD, Springfield, IL 62702

· 108 personnel

· DCO Mt Vernon Armory, 600 Shiloh Dr, Mount Vernon, IL 62864

· 63 personnel

6. VENDOR PROVIDED MEALS SPECIFICATIONS REQUIRED:

· The vendor shall provide meals for the specified personnel count in paragraph 5.

· Meals shall be provided on the following dates and meal types: Breakfast 8-10 February 2024, Lunch 7-9 February 2024, and Dinner 7-9 February 2024.

· Meals shall be provided at the following times: Breakfast 6:00 AM-7:30 AM, Lunch 11:30 AM-12:30 PM, Dinner, bagged dinner meal to be dropped off at the armory when lunch meal is dropped off between 11:30 AM-12:30 PM.

· Breakfast Meals shall be well balanced and consist of a protein (meat), starch, bread, coffee, breakfast beverages. Breakfast shall be provided at the hotel.

· Lunch Meals shall be well balanced and consist of a protein (meat), starch, vegetable side, tossed salad with dressing, a bread, dessert, coffee (with coffee supplies and creamer) and tea or lemonade (the units will provide an area with tables to serve food, and will serve the food themselves).

· Dinner meals shall consist of a well-balanced meal, bagged dinner meal to be dropped off at the armory when lunch meal is dropped off between 11:30 AM-12:30 PM.

· All meals shall follow the 29-day meal plan.

· The government will provide refrigerator units at the armories to store dinner meals.

· Meals shall have some variety day by day.

· Meals shall supply disposable cutlery, paper plates, cups, knives, forks, spoons, napkins, and serving utensils.

· Vendor shall indicate serving/portion size on main courses to prevent running out of food before all Soldiers have eaten.

· Continental Breakfasts are acceptable as long as they follow the 29-day meal plan.

END