2. FPC ALDERSON DELIVERY SCHEDULE.pdf
PDF 182 KB Posted
- Attached to
- FPC ALDERSON FY26 FOOD SERVICE QTR3 DAIRY
- Solicitation number
- 15B10126Q00000009
About this file
This is a delivery schedule and solicitation instructions document for a subsistence (food service) contract at FPC Alderson, Solicitation #15B10126Q00000009. The Federal Bureau of Prisons' Food Service Department requires all products to be delivered within 30 days of receipt of order, between 7:00 AM and 2:00 PM EST, with delivery schedules pre-arranged with the receiving warehouse. Federal holiday deliveries are not accepted. Completed solicitation packages must be submitted in PDF format by 8:00 AM Eastern Daylight Time on February 20, 2026, to Ashley Tabor, Procurement and Property Specialist, via email at atabor@bop.gov; faxed, hand-delivered, or mailed quotes will not be accepted. All quotes must remain valid for 30 calendar days from the closing date.
The document outlines strict delivery and acceptance requirements, including mandatory close inspection of all items before acceptance, palletization of all deliveries, and specific temperature controls: non-frozen perishables at 34°F–41°F, canned goods above 34°F (not frozen), and frozen foods at 0°F or below with refusal of any products showing signs of prior thawing. Certified religious diet items must be clearly marked with the Kosher Symbol on individual packages or will be refused. Receipt of delivery may be conditional for three days to allow examination and testing. Nonconforming items will be refused, and vendors are responsible for pickup within two weeks at their own expense; items not picked up will be disposed of by warehouse staff. The solicitation includes dairy products with specific packaging requirements: 25,000 individual half-pint containers of skim milk (item 188), 400 cartons of 5-gallon milk containers (item 189), 100 cartons of cottage cheese in 5-pound plastic containers with 60-day minimum shelf life (item 190), and 80 cartons of sour cream in 5-pound plastic containers (item 191).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Award Decision Memo.pdf | ||
| 1. COVER PAGE FOR DAIRY.pdf | ||
| 3. RFQ FY26 3rd Qtr DAIRY.pdf | ||
| 15B10126Q00000009.pdf | ||
| FY26 QTR 3 DAIRY SPECS.pdf | ||
| 4.+Quote+Sheet+Cover.pdf |
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Text version
FPC ALDERSON DELIVERY SCHEDULE –
Requirement: Subsistence
Solicitation# 15B10126Q00000009
Delivery and Submission Instructions
FPC Alderson Food Service Department requires delivery of all products within 30 days of receipt of order (ARO). Deliveries must be made between 7:00 AM and 2:00 PM EST.
Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse.
Solicitation Package Submission:
The completed solicitation package must be returned no later than 8:00 AM Eastern Daylight Time on February 20, 2026.
Vendors must submit quotes in .pdf format to Ashley Tabor, Procurement and Property Specialist, via email at atabor@bop.gov ONLY. Fax, hand-delivered, or mail-in quotes will not be accepted. Quotes MUST be valid for 30 calendar days from the closing date.
Delivery and Acceptance Instructions:
• Upon award, the Food Service Warehouse must be contacted prior to delivery to approve or adjust the delivery schedule. Delivery schedules will be strictly enforced.
• Failure to deliver within the established timeframe will be considered non-conformance with the contract terms.
Delivery Requirements:
1. All items must be closely inspected before acceptance.
2. All deliveries must be palletized for ease of access.
3. Non-frozen, perishable foods must be delivered between 34°F and 41°F.
4. Canned goods must be delivered above 34°F and must not be frozen.
5. Frozen foods must be delivered at 0°F or below. Any product indicating prior thawing will be refused.
6. Certified religious diet items must be clearly marked with the Kosher Symbol on individual packages. Failure to do so will result in refusal.
7. Receipt of delivery may be conditional for a period of three (3) days to allow adequate examination and testing.
8. Some items may require thawing and cooking to determine specification compliance.
9. Items that do not meet specifications will be refused.
10. If the product is not accepted, in accordance with FAR 52.212-4(a), the Government may require repair, replacement, or reperformance of nonconforming supplies or services at no increase in contract price.
11. Items found unacceptable after conditional receipt must be picked up at the vendor's expense within two (2) weeks of noncompliance notification.
12. If the product is not picked up within two (2) weeks, the product will be disposed of by warehouse staff.
Inspection and Acceptance:
Items must meet the specifications outlined in the solicitation and award. All items will be closely inspected before acceptance. Please refer to FAR 52.212-4(a) Inspection and Acceptance for more details:
FAR 52.212-4(a)
Past Performance Considerations:
Failure to meet delivery schedules without an excusable delay, or failure to meet contract specifications, will negatively affect the contractor's past performance record. Past performance information may be used by the Government to determine future award decisions. Additionally, non-compliance may result in the quoter being found non-responsible for future requirements.
DAIRY
188 Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No
Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size c or d, Agricultural practice (1)). ½ pint containers.
EA 25,000
189 Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size j, Agricultural practice (1)). 5 Gallon Containers for Milk Dispenser.
CT 400
https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4
190 Dairy, Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, Cottage Cheese, or No Salt Added Low Fat Types, Unflavored, Small or Large Curd, Once the cottage cheese is packaged, the cottage cheese must have a remaining shelf life of at least 60 days. (CID A-A- 20154C, Group I or II, Style A or B, Types 2, 3, 4, or 5, Flavor (a), Packaging size (7) - Other (as specified by purchaser), Agricultural practice (a). Note type and package size on bid. 5 LB PLASTIC CONTAINER
ONLY.
CT 100
191 Dairy, Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream, No Flavor. (CID A-A-20251, Group I, Type F, H, I, or J, No Flavor). Note type and package size on bid. 5 LB
PLASTIC CONTAINER ONLY.
CT 80
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