2. Evaluation Factors.pdf

Radiological Equipment Safety Surveys and Monitoring Services

EVALUATION CRITERIA

The offeror’s proposals will be evaluated in three areas:

Technical, Past Performance, and Price. This acquisition will be conducted in accordance with FAR Part 12, Commercial products and Commercial Services. The Government shall award to the responsible quoter whose quote, conforming to the solicitation, will be most advantageous to the Government. A comparative evaluation of all quotes will be performed to determine the best value, which may include a tradeoff among price and non-price factors Technical and past performance when combined are significantly more important than price.

In the non-price areas, technical is more important than past performance. Interested parties should recognize that price, although of lesser importance than non-price factors, might contribute substantially to the contract award decision. As the evaluation of competing proposals in the technical and past performance areas become more equal in rating, the more important price will become in selecting the best value for the Government. The BOP desires to make an award to the offeror who can provide the best value, considering the evaluation criteria specified herein. The Government is more concerned with obtaining superior technical excellence and low risk than in making an award at the lowest price to the Government. This will involve an overall assessment of each proposal judged in terms of an offeror's potential for successfully completing anticipated requirements at a reasonable cost.

The contractor shall commence full performance of services under this contract on September 1, 2026. The contract will include a 12-month base period, with four (4) one-year option periods and an optional 6-month extension.

Submittals/proposals will be rated based on the Decisional Rule criteria. Mere restatement of the requirements or assertions that the quote is compliant with the RFQ/solicitation without containing an appropriate description of the offeror's capabilities may negatively impact an offeror’s evaluation.

Generic information may be rated lower than information well-tailored to the Government’s requirements. The Government will evaluate quotes based solely on the information provided in the offeror’s submittal. The quote must clearly demonstrate the offeror’s understanding of the requirements and capability to perform the work described in the solicitation. The Government is not obligated to search for or infer information not contained in the quote. Failure to provide sufficient detail to allow for a complete evaluation may result in a lower evaluation compared to others or the quote being determined technically unacceptable.

Quotes shall clearly demonstrate, at the time of submission, the capability to meet all the following criteria:

Technical Evaluation Factors

(1) Management: The Government will assess each offeror’s understanding of the proposed contract and ability to manage the contract in an efficient and effective manner.

The evaluation will consider the offeror's management structure, processes, and resources.

(2) Personnel Qualifications/Experience: Offerors shall provide copies of all valid professional licenses and permits required by federal, state, and local law to perform diagnostic radiological surveys.

Proposals meeting the criteria below will be rated more favorably.

- Minimum of six (6) years of direct experience in diagnostic radiological surveys.

- A certification by the American Board of Health Physics (ABHP) or American Board of Medical Physics

(ABMP).

The Federal Bureau of Prisons is a law enforcement agency with unique security restrictions. Accordingly, the offeror will demonstrate its ability to perform the required services at a low risk within a law enforcement agency and the environments common to the Federal Bureau of Prisons mission.

(3) Technical Approach and Methodology: The Government will assess each offeror’s proposed methodology for fulfilling the requirements in Section 2.0, Scope of Services, specifically but not limited to assessing the adequacy of the inspection procedures, quality control measures, training, and scheduling.

Past Performance

Past Performance is a measure of the degree to which the offeror, as an organization, has performed previous contracts and satisfied its customers. Offerors will submit Past performance information with their proposal, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). The Government will check, to the extent it deems necessary, each offeror's past performance information and reserves the right contact references to inquire about: the quality and timeliness of the offeror's work; ability to stay within budget;

reasonableness of its business behavior; and technical and management capabilities. The Government may expand the evaluation to include references or information not contained in the offeror's submission including, but not limited to, past evaluations and other available information. The actual number of references checked is at the Government's discretion. If an offeror has no relevant part performance, the offeror may receive a neutral rating.

Pricing Evaluation

To be considered for award, the offeror must submit prices that comply with pertinent regulatory requirements and are deemed to be fair and reasonable. The Government may evaluate the reasonableness of each offeror's proposed unit prices and multipliers by comparing them to each other and, where necessary, other contracts for similar items. Prices that represent a probable loss position for the offeror may be judged unrealistic. Prices which are extreme or excessive may be judged unreasonable.

For award purposes, in addition to an offeror's response to the base period requirements, the Government will evaluate the offeror's technical and price response to all contract option periods. Evaluation of option period will not obligate the Government to exercise the options.