2. BPA Terms and Conditions.pdf
PDF 488 KB Posted
- Attached to
- Lodging BPA for JBSA 433rd AW
- Solicitation number
- FA301626Q0047
About this file
This document contains the terms and conditions for a Blanket Purchase Agreement (BPA) for commercial lodging services provided to Government personnel.
The BPA has a five-year period of performance from establishment and a master limit of $846,000.00. The Supplier shall provide commercial lodging in accordance with an attached Statement of Work when requested by authorized callers. Only calls made by the Contracting Officer may exceed $25,000.00 and must be invoiced through Wide Area Work Flow IRAPT; all other authorized callers are limited to calls not exceeding $25,000.00. Authorized callers are identified on an Authorized Caller letter specifying each individual's or position's dollar limitation per purchase, and the Contractor shall not honor calls from unlisted personnel. Delivery tickets must include the contractor name, BPA number, call number, purchase date, invoice number, itemized room list, quantity, unit price, extensions (unless incompatible with automated systems), dates of stay, and caller name. Consolidated invoices must be accompanied by delivery tickets, itemized invoices with member room folios, and signed vouchers or registration cards submitted to the 433d Airlift Wing Lodging POC no later than the 10th of the following month. Personal charges such as telephone, in-room items, and late checkout fees are the member's responsibility. Payment for calls below $25,000.00 is made via Government Purchase Card; payments exceeding $25,000.00 are submitted through Wide Area Work Flow via AF 616 or call order. Either party may cancel with 30 days' written notice. The agreement must be reviewed annually and revised to conform to statute, Executive orders, and FAR requirements. The Contractor must furnish an approved price list before the annual anniversary; no calls may be placed until approval, and calls will be made only for items on the approved price list.
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Text version
BPA TERMS AND CONDITIONS
1. Description of Agreement. Supplier shall provide commercial lodging for Government personnel in accordance with the attached Statement of Work (Atch 1) when requested by an individual identified on the Authorized Caller letter. The period of performance is for five years from date of Blanket Purchase Agreement establishment.
2. Extent of Obligation. The Government is only obligated to the extent of authorized calls placed against this BPA by authorized personnel, against authorized line items.
3. Purchase (Call) Limitation. Only calls made by the Contracting Officer shall exceed $25,000.00. These calls will be invoiced through Wide Area Work Flow IRAPT at https://wawf.eb.mil/index.xhtml. All other authorized callers under this BPA shall exceed NOT
$25,000.00. BPA MASTER LIMIT $846,000.00
4. Authorized Callers. Personnel authorized to place calls against the BPA shall be identified on an Authorized Caller letter. The letter will identify by title of position/name of the individual/ organizational component and the dollar limitation per purchase for each individual/ position. Do not accept calls from individuals not identified on the authorization letter. Calls received by the Contractor from personnel not so listed will not be honored.
5. Delivery Tickets. Delivery Ticket or sales slip shall contain the following minimum information:
(a) Name of Contractor.
(b) BPA Number (i.e. FA3016-26-A-XXXX )
(c) BPA Call Number
(d) Date of Call/Purchase.
(e) Invoice number.
(f) Itemized list of rooms furnished.
(g) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).
(h) Dates of Stay.
(i) Name of Individual Placing Call.
6. Invoices. Consolidated invoices shall be accompanied by delivery ticket, itemized invoice with member’s room folios, and signed vouchers and/or registration card to the 433d Airlift Wing Lodging POC no later than the 10th of the following month. All items MUST be provided for one consolidated payment. Personal charges, e.g. telephone, in-room resale items, late check out fees, etc. is the responsibility of the member(s) occupying the room.
Period of discount offered will commence on the final date of the specified period or on the date of receipt of the invoice covering all deliveries accepted during the specific monthly period, whichever is later.
https://wawf.eb.mil/index.xhtml
7. Payment. Payment on calls below $25,000.00 will be made via Government Purchase Card.
Payments exceeding $25,000.00 will be submitted to Wide Area Work Flow via an AF 616 or a call order executed by the Contracting Officer.
8. BPA Cancellation. The Government may cancel this Agreement at any time if the parties fail to agree upon any deletion, amendment, or addition to this Blanket Purchase Agreement which statute, Executive order, the Federal Acquisition Regulation (FAR) and/or this Supplement requires. However, either party may cancel this Agreement in its entirety upon thirty (30) days written notice to the other party.
9. This Agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or FAR and/or this Supplements. An agreement modifying the BPA or the issuance of a superseding BPA shall evidence this revision.
10. Price List: Contractor shall furnish the Contracting Officer a price list stating the prices, discount terms, and effective period before the annual anniversary of the BPA. No calls will be placed against the BPA until the price list is approved by the Contracting Officer. Calls will be made for only the items that appear on the APPROVED PRICE LIST.
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