2.A Project Specifications.pdf

Project Specifications Contract No. 235-23-01

PROJECT SPECIFICATIONS

The Contractor shall comply with the Contract Terms and Conditions provided with the Bid Documents including but not limited to the following:

INSURANCE REQUIREMENTS – In accordance with the Contract Terms and Conditions, the Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Worker's Compensation Insurance for all of the Designer/Contractor's employees and those of any subcontractor, engaged in Work at the site of the project as required by law.

B. Builders Risk Insurance the Designer/Contractor shall, until all physical on-site work is complete, maintain insurance on all insurable work included in the Contract against loss or damage by fire and lightning and those perils covered by the extended coverage endorsement. Insurable work includes work both interior and exterior of any building being constructed. The property insurance must include a Builder’s Risk Policy or an installation floater that covers all risks. The risk of damage to the construction work is that of the Designer/Contractor and surety. No claims for such loss or damage will be recognized by the agency, nor will such loss or damage excuse the complete and satisfactory performance of the Contract by the Contractor. The Designer/Contractor and all subcontractors are required to produce certificates of insurance, naming the Commonwealth of Pennsylvania and Pennsylvania Game Commission as an additional insured.

C. Public Liability and Property Damage Insurance to protect the

Commonwealth, the Designer/Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Designer/Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to Work performed for the Commonwealth.

Prior to commencement of the Work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth AND Pennsylvania Game Commission as additional insured and shall contain a provision that the coverage's afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

COMPLIANCE WITH LAW – The Contractor shall comply with all applicable federal and state laws and regulations and local ordinances in the performance of the Contract.

WORKMANSHIP - All Work shall be performed in a Workmanlike manner and all materials and labor shall be in strict and entire conformity with the Drawings and Specifications.

INSPECTION AND CHANGES - All Work is subject to review and acceptance by the Pennsylvania Game Commission. Any Work rejected as unsatisfactory or unsuitable shall be redesigned and resubmitted with suitable design at the sole cost of the designer to the complete satisfaction of the Game Commission.

Changes shall be in accordance with the Contract Terms and Conditions.

TEMPORARY SERVICES AND JOB CONDITIONS - The Contractor shall be responsible for providing any and all temporary facilities necessary to execute and protect the Work. The Contractor shall accept all conditions as found upon examination of the site and shall coordinate, plan, and execute the Work accordingly. The Contractor shall cooperate in the arrangements of the Work as necessary to least affect the administration or operations of existing buildings, facilities, and infrastructure. The Contractor shall keep the Work site clean at all times.

PREVAILING WAGE – Prevailing minimum wages apply to this project. See Contract Terms and Conditions and attached Prevailing Wage Determination.

The Contractor and each Subcontractor shall file a statement each week and a final statement at the conclusion of the Work on the contract with the contracting agency, under oath, and in form satisfactory to the Secretary, certifying that workmen have been paid wages in strict conformity with the provisions of the contract as prescribed by this section or if wages remain unpaid to set forth the amount of wages due and owing to each workman respectively. The PA Labor and Industry “Weekly Payroll Certification for Public Works Projects” form shall be used. The initial and final Payroll Certifications shall be notarized.

PAYMENT TERMS - A schedule of values is provided with the bid. Payment will be made on a monthly basis upon satisfactory completion of items listed on the Schedule of Values and in accordance with the Contract Terms and Conditions.

All payments due to the Contractor shall be processed after all Work has been inspected and approved by an agent of the Pennsylvania Game Commission. Payment will not be made for Work that is not progressing satisfactorily or for unsuitable or defective Work.

Payments may be withheld for failure to provide required documentation for the project including but not limited to required submittals / shop drawings and weekly submission of Certified Payrolls.

INVOICING – All Project invoices shall be submitted directly to:

Mr. Austin Kieffer, P.E., Chief of Engineering Pennsylvania Game Commission

2001 Elmerton Avenue Harrisburg PA 17110 Office: 717-787-4250 Ext:73613 Email: akieffer@pa.gov

All invoices must be submitted in black and white with no color and shaded areas. Invoices must include the Purchase Order Number, Contractor’s SAP Vendor Number, Dates of services and the Contractor’s name and address as listed on the Purchase Order. Payment items on invoices shall match the items on the Purchase Order. Failure to submit invoices that meet these requirements will result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

CONTRACT TERM - The Contract shall commence upon delivery of Purchase Order to Contractor and shall terminate on June 30, 2024. Contract time is of the essence of the Project.

All Work must be completed and accepted by this date.

EXCISE TAXES, PENNSYLVANIA SALES TAX - The Commonwealth is exempt from all Excise Taxes. See Contract Terms and Conditions.

OFFSET PROVISION - The Designer/Contractor agrees that the Commonwealth may set off the amount of any state liability or other debt of the Contractor or its subsidiaries that is owed to the Commonwealth and not being contested on appeal against any payments due the Contractor under this or any other contract with the Commonwealth.

PERFORMANCE SECURITY / CONTRACT BONDS – Within 10 days after award of the purchase order, the Bidder to whom the Contract is awarded, shall provide Contract Performance Security and a Payment Bond in a form acceptable to the Commonwealth for the amounts listed below and in accordance with the Contract Terms and Conditions.

A Performance Bond at one hundred percent (100%) of the contract amount, conditioned upon the faithful performance of the contract in accordance with the plans, specifications and conditions of the contract.

mailto:akieffer@pa.gov mailto:akieffer@pa.gov

A Payment Bond in an amount equal to one hundred percent (100%) of the contract amount.

Performance and Payment Bonds shall be executed by a surety company authorized to do business in the Commonwealth and listed on the current U.S. Dept. of Treasury, Bureau of Fiscal Service, Department Circular 570 (https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html). Bonds shall include a current Power of Attorney dated the same as the date of the bond. Bonds shall be made payable to the Commonwealth.

GUARANTY / WARRANTY – See Contract Terms and Conditions – all items are warranted for a period of one year following delivery by the Contractor and acceptance by the Commonwealth.

ADDENDA TO THE INVITATION FOR BID (IFB) – See Contract Terms and Conditions – If the issuing office deems it necessary to revise any part of this IFB before the bid response date, the issuing office will post an addendum to the DGS website at www.emarketplace.state.pa.us. It is the Contractor’s responsibility to periodically check the website for any new information or addenda to the IFB.

HOLD HARMLESS PROVISION - See Contract Terms and Conditions - The Contractor shall hold the Commonwealth harmless from and indemnify the Commonwealth against any and all third party claims, demands and actions based upon or arising out of any activities performed by the Contractor and its employees and agents under this Contract, provided the Commonwealth gives Contractor prompt notice of any such claim of which it learns.

http://www.emarketplace.state.pa.us/

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Department of General Services Section 00 45 01 - Reciprocal Limitations GSPUR-89 Rev. 11/06/12

RECIPROCAL LIMITATIONS ACT

REQUIREMENTS

Please Complete Applicable Portion of Pages 3 & 4 and Return with Bid.

NOTE: These Requirements Do Not Apply To Bids Under $10,000.00

I. REQUIREMENTS

A. The Reciprocal Limitations Act requires the Commonwealth to give preference to those bidders offering supplies produced, manufactured, mined or grown in Pennsylvania as against those bidders offering supplies produced, manufactured, mined or grown in any state that gives or requires a preference to supplies produced, manufactured, mined or grown in that state. The amount of the preference shall be equal to the amount of the preference applied by the other state for that particular supply.

The following is a list of states which have been found by the Department of General Services to have applied a preference for in-state supplies and the amount of the preference:

STATE PREFERENCE

1. Alaska 7% (applies only to timber, lumber, and manufactured lumber products originating in the state)

2. Arizona 5% (construction materials produced or manufactured in the state only)

3. Hawaii 10%

4. Illinois 10% for coal only

5. Iowa 5% for coal only

6. Louisiana 4% meat and meat products 4% catfish 10% milk & dairy products 10% steel rolled in Louisiana 7% all other products

7. Montana 5% for residents * 3% for non-residents* *offering in-state goods, supplies, equipment and materials

8. New Mexico 5%

9. New York 3% for purchase of food only

10. Oklahoma 5%

11. Virginia 4% for coal only

12. Washington 5% (fuels mined or produced in the state only)

13. Wyoming 5%

B. The Reciprocal Limitations Act requires the Commonwealth to give preference to those bidders offering printing performed in Pennsylvania as against those bidders offering printing performed in any state that gives or requires a preference to printing performed in that state. The amount of the preference shall be equal to the amount of the preference applied by the other state for that particular category of printing.

The following is a list of states which have been found by the Department of General Services to have applied a preference for in-state printing and the amount of the preference:

STATE PREFERENCE

1. Hawaii 15%

2. Idaho 10%

3. Louisiana 3%

4. Montana 8%

5. New Mexico 5%

6. Wyoming 10%

C. The Reciprocal Limitations Act, also requires the Commonwealth to give resident bidders a preference against a nonresident bidder from any state that gives or requires a preference to bidders from that state or exclude bidders from states that exclude nonresident bidders. The amount of the preference shall be equal to the amount of the preference applied by the state of the nonresident bidder. The following is a list of the states which have been found by the Department of General Services to have applied a preference for in-state bidders and the amount of the preference:

STATE PREFERENCE

1. Alaska 5% (supplies only)

2. Arizona 5% (construction materials from Arizona resident dealers only)

3. California 5% (for supply contracts only in excess of $100,000.00)

4. Connecticut 10% (for supplies only)

5. Montana 3%

6. New Mexico 5% (for supplies only)

7. South Carolina 2% (under $2,500,000.00) 1% (over $2,500,000.00)

This preference does not apply to construction contracts nor where the price of a single unit exceeds $10,000.

8. West Virginia 2.5% (for the construction, repair or improvement of any buildings

9. Wyoming 5%

STATE PROHIBITION

1. New Jersey For supply procurements or construction projects restricted to Department of General

Services Certified Small Businesses, New Jersey bidders shall be excluded from award even if they themselves are Department of General Services Certified Small Businesses.

D. The Reciprocal Limitations Act also requires the Commonwealth not to specify, use or purchase supplies which are produced, manufactured, mined or grown in any state that prohibits the specification for, use, or purchase of such items in or on its public buildings or other works, when such items are not produced, manufactured, mined or grown in such state. The following is a list of the states which have been found by the Department of General Services to have prohibited the use of out-of-state supplies:

STATE PROHIBITION

1. Alabama Only for printing and binding involving ”messages of the Governor to the Legislature“, all bills, documents and reports ordered by and for the use of the Legislature or either house thereof while in session; all blanks, circulars, notices and forms used in the office of or ordered by the Governor, or by any state official, board, commission, bureau or department, or by the clerks of the supreme court . . ./and other appellate courts/; and all blanks and forms ordered by and for the use of the Senate and Clerk or the House of Representatives, and binding the original records and opinions of the Supreme Court . . .

/and other appellate courts/

2. Georgia Forest products only

3. Indiana Coal

4. Michigan Printing

5. New Mexico Construction

6. Ohio Only for House and Senate bills, general and local laws, and joint resolutions; the journals and bulletins of the Senate and house of Representatives and reports, communications, and other documents which form part of the journals; reports, communications, and other documents ordered by the General Assembly, or either House, or by the executive department or elective state officers; blanks, circulars, and other work for the use of the executive departments, and elective state officers; and opinions of the Attorney General.

7. Rhode Island Only for food for state institutions.

*If the bid discloses that the bidder is offering to supply one of the above-listed products that is manufactured, mined, or grown in the listed state, it shall be rejected. Contractors are prohibited from supplying these items from these states.

II. CALCULATION OF PREFERENCE

In calculating the preference, the amount of a bid submitted by a Pennsylvania bidder shall be reduced by the percentage preference which would be given to a nonresident bidder by its state of residency (as found by the Department of General Services in Paragraph C above). Similarly, the amount of a bid offering Pennsylvania goods, supplies, equipment or materials shall be reduced by the percentage preference which would be given to another bidder by the state where the goods, supplies, equipment or materials are produced, manufactured, mined or grown (as found by the Department of General Services in Paragraphs A and B above).

THIS FORM MUST BE COMPLETED AND RETURNED WITH THE BID

III. STATE OF MANUFACTURE

All bidders must complete the following chart by listing the name of the manufacturer and the state (or foreign country) of manufacture for each item. If the item is domestically produced, the bidder must indicate the state in the United States where the item will be manufactured. This chart must be completed and submitted with the bid or no later than two (2) business days after notification from the Issuing Office to furnish the information. Failure to complete this chart and provide the required information prior to the expiration of the second business day after notification shall result in the rejection of the bid.

ITEM NUMBER NAME OF MANUFACTURER

STATE

(OR FOREIGNCOUNTRY)

OF MANUFACTURE

IV. BIDDER’S RESIDENCY

A. In determining whether the bidder is a nonresident bidder from a state that gives or requires a preference to bidders from that state, the address given on the first page of this invitation to bid shall be used by the Commonwealth. If that address is incorrect, or if no address is given, the correct address should be provided in the space below:

Correct Address:

B. In order to claim the preference provided under Section I.B., Pennsylvania resident bidders must complete the following or have such information on file with the Issuing Office:

1. Address of bidder’s bona fide establishment in Pennsylvania at which it was transacting business on the date when bids for this contract/requisition were first solicited:

2. a. If the bidder is a corporation:

(1) The corporation is or is not incorporated under the laws of the Commonwealth of

Pennsylvania.

(a) If the bidder is incorporated under the laws of the Commonwealth of Pennsylvania, provide date of incorporation:

(b) If the bidder is not incorporated under the laws of the Commonwealth of Pennsylvania, it must have a certificate of authority to do business in the Commonwealth of Pennsylvania from the Pennsylvania Department of State as required by the Pennsylvania Business Corporation Law (15 P.S. §2001). Provide date of issuance of certificate of authority:

(2) The corporation is or is not conducting business in Pennsylvania under an assumed or fictitious name. If the bidder is conducting business under an assumed or fictitious name, it must register the fictitious name with the Secretary of the Commonwealth and the office of the prothonotary of the county wherein the registered office of such corporation is located as required by the Fictitious Corporate Name Act, as amended 15 P.S. §51 et seq. Corporate bidders conducting business under an assumed or fictitious name must provide date of registry of the assumed or fictitious name:

b. If the bidder is a partnership:

(1) The partnership is or is not conducting business in Pennsylvania under an assumed or fictitious name. If the bidder is conducting business under an assumed or fictitious name, it must file with the Secretary of the Commonwealth and the office of the prothonotary the county wherein the principal place of business is located as required by the Fictitious Name Act of May 24, 1945, P.L. 967, as amended 54 P.S. §28.1. Partnerships conducting business under an assumed or fictitious name must provide the date of filing of the assumed or fictitious name with the Secretary of the Commonwealth:

(2) The partnership is or is not a limited partnership formed under the laws of any jurisdiction other than the Commonwealth of Pennsylvania. If the bidder is an Out-of-state limited partnership, it must register with the Pennsylvania Department of State as required by the Act of July 10, 1981, P.L. 237, as amended, 59 Pa. C.S.A. §503. Out-of-state limited partnerships must provide the date of registry with the Pennsylvania Department of State:

c. If the bidder is an individual:

He or she is or is not conducting business under an assumed or fictitious name. If the bidder is conducting business under an assumed or fictitious name, he or she must file with the Secretary of the Commonwealth and the office of the prothonotary in the county wherein the principal place of business is located as required by the Fictitious Name Act of May 24, 1945, P.L. 967, as amended, 54 P.S. §28.1. Individuals conducting business under an assumed or fictitious name must provide the date of filing of the assumed or fictitious name with the Secretary of the Commonwealth: