2._25HS0023_Bid_Package_CCCVC_HVAC.pdf

STATE OF CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

ADVERTISEMENT FOR BIDS

CalVet: March 2026 00 11 00 - 1 - Project Number: CA19-0054

DOCUMENT 00 11 00

ADVERTISEMENT FOR BIDS

STATE OF CALIFORNIA

DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

ADMINISTRATIVE SERVICES BRANCH

PROJECT:

CALIFORNIA CENTRAL COAST VETERANS CEMETERY HVAC REPLACEMENT

CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

VETERANS CEMETERY, MONTEREY COUNTY, CALIFORNIA

BID NUMBER: 25HS0023

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work. Project comprises labor and services necessary for:

The project consists of mechanical upgrade of existing HVAC systems, in two buildings, with new systems. This upgrade shall include existing HVAC equipment along with associated control, some ductwork and air distribution devices. The project will also include electrical work to support new mechanical systems operation.

In the manner and time prescribed in the approved Drawings dated SFM Approved May 04, 2026, Project Manual, and such addenda thereto as may be issue prior to bid opening date; including furnishing all material, labor, plant, tools, equipment, and services necessary therefore and incidental thereto, complete and ready for use, except as hereinafter otherwise provided.

License required to bid the project: Class “B” General Building Contractor with a C-20 Warm-Air Heating, Ventilating and Air-Conditioning and C-36 plumbing sub-contractors. Subcontractors can perform work under a licensed General Building Contractor; they must be identified on Bid Form 00 41 00 page 2 Contractors license number.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attend the MANDATORY pre-bid site inspections on WEDNESDAY, NOV 04, 2026 at 1:00 PM at California Central Coast Veterans Cemetery, located at 2900 Parker Flats Cut Off Rd. Seaside, CA 93955. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Bid opening will be WEDNESDAY, DECEMBER 09, 2026 at 10:00 AM, at: 1227 O Street, 1ST Floor, Sacramento, CA 95814. The estimated term of this project is 120 calendar days. The State's Project Contact is Danielle De Silva, 916-651-7495.

ADVERTISEMENT FOR BIDS

CalVet: March 2026 00 11 00 - 2 - Project Number: CA19-0054

Key Action Dates:

Solicitation Available to Prospective Bidders Date: OCTOBER 06, 2026

Pre-bid Site Inspection (Mandatory) Date: NOVEMBER 04, 2026 at 1:00 PM

Deadline for Questions Date: NOVEMBER 11, 2026 at 4:00 PM

Deadline for Responses to Questions Date: NOVEMBER 19, 2026

Final Date for Submission of Bid Date: DECEMBER 08, 2026 at 4:00 PM

Bid Opening Date: DECEMBER 09, 2026 at 10:00 AM

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Bid: Submit Lump Sum basis with allowances as set forth in Bid Form 00 41 00.

END OF DOCUMENT

INSTRUCTIONS TO BIDDERS

CalVet: March 2026 DOCUMENT 00 21 00 CA19-0054

STATE OF CALIFORNIA

DEPARTMENT OF VETERANS AFFAIRS

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies or Errors and Addenda

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

20. RFBI

March 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work; Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents).

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

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5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of Veterans Affairs. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the Department of Veterans Affairs. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business: - NOT USED

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

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When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted.

If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to Department of Veterans Affairs, Facilities and Business Services Division, Central Business Office, 1227 O Street Room 100, Sacramento, CA 95814.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Department of Veterans Affairs, Facilities and Business Services Division, Central Business Office, 1227 O Street Room 100, Sacramento, CA 95814 at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS – NOT USED

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of Veterans Affairs prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

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10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Department of Veterans

Affairs may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Department of

Veterans Affairs may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of Veterans Affairs and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s)

CalVet: March 2026 00 21 00 - 6 CA19-0054 submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all Bidders will be notified by Addendum.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1 Within 10 days after the award of the Contract, the Department of Veterans Affairs will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2 Retained Bidder’s security will be held until the Contract has been fully executed, after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

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Failure to execute Contract within 7 days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM –

NOT USED

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the

Military and Veterans Code, the Department of Veterans Affairs has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page-

Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

18.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS THAN

THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

18.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the

Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive

7% and above 5%

6% to 6.99% 4%

5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

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.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $500,000.00.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small

Business preference” are considered a non-small business.

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

19.1 For any project using vehicles subject to the California Air Resources Board In-Use Off-Road Diesel

Fueled Fleets Regulation, Section 2449(i), Title 12, California Code of Regulations, prior to the execution of a contract, Contractor shall be required to submit copies of the valid Certificates of Reported Compliance (CRC), issued by the California Air Resources Board. CRCs shall be provided for any fleet used by the Contractor or any listed Subcontractors.

19.2 CRCs are required for any contract involving the operation of self-propelled off-road diesel vehicles

25 horsepower or greater and most two-engine vehicles owned and operated in California, including vehicles that are rented or leased.

19.3 Certificates of Reported Compliance must be retained by the Contractor for three years after the completion of the project.

19.4 If no vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets

Regulation shall be used on a project by the Contractor or any Subcontractor, Contractor shall provide a certification that no vehicles subject to these regulations will be used on the project.

20. RFBI

REQUEST FOR BIDDING INTERPRETATION (SAMPLE)

CalVet: March 2026 Appendix 00 21 00.1 Project Number: CA19-0054

REQUEST FOR BIDDING INTERPRETATION (RFBI)

(Email no later than WEDNESDAY NOVEMBER 11, 2026 by 4:00 P.M.)

RFBI No.:

Requestor RFBI No.:

To: Danielle DeSilva, Project Contact Request Date:

Facilities and Business Services Division From (Bidder):

Planning and Construction Unit Phone: 916-651-7495 Contract:

Phone:

Fax:

Email: CapitalAssetsBidding@calvet.ca.gov Email:

All RFBI’s received prior to deadline identified above, and responses from the State will be published on http://www.caleprocure.ca.gov/. See Details tab, Documents folder within listing.

Project No.:

Project Name:

Location:

Drawing Reference:

Project Manual Reference:

Question:

Bidder’s Authorized Signature:

[ ] Check here if additional pages attached. Page 1 of ___

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DOCUMENT 00 22 00

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

The following requirements supplement Document 00 21 00, Instructions to Bidders:

1. PAYEE DATA RECORD

Add the following to Subarticle 6.2:

Bidders are requested to complete and return the State's Payee Data Record form, Std.204 (and Std.

205 if applicable), included with the Bid Forms. The Payee Data Record form is required in lieu of IRS W-9 when doing business with the State of California, and will be used by the State to prepare tax information returns as stated on the form.

.1 Completion and submission of the form with the Bid Forms will expedite processing of the Award of Contract.

.2 Failure to submit the completed form with the Bid will not be cause for rejection of a Bid.

.3 Forms of all Bidders will be kept on file by the State for use in future awarded Contracts.

.4 Bidders who have a completed and current Payee Data Record form on file with the Department of General Services, Real Estate Services Division, Contracts Section, may so state on the form and will not be required to submit a duplicate form.

.5 The form is subject to Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791). Refer to the

Privacy Statement on the back of the form.

2. SMALL BUSINESS – NOT USED

3. NON-SMALL BUSINESS

Article 5.6 is removed.

4. PUBLIC BID OPENING – NOT USED

5. DVBE Incentive – NOT USED

Article 18 is removed.

6. AWARD OF CONTRACT –

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BID FORM

CalVet: March 2026 00 41 00 1 Project Number: CA19-0054

INVITATION FOR BID

Notice to Prospective Bidders This project consists of mechanical design to upgrade existing HVAC systems, in two buildings, with new systems. This upgrade shall include existing HVAC equipment along with associated control, some ductwork and air distribution devices. The project will also include electrical work to support new mechanical systems operation.

IFB ATTACHMENT 1 BID SUMMISSION ATTACHMENT CHECKLIST

A complete bid submission will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid submission.

Attachment Required Attachment Name/Description

_____ Attachment 1 YES Bid Submission Attachment Checklist

_____ Attachment 2 YES Bid/Bidder Certification Sheet

_____ Attachment 3 YES Bidder Declaration GSPD-05-105

_____ Attachment 4 YES Payee Data Record STD 204

_____ Attachment 5 YES IFB Bid Form

_____ Attachment 6 YES Commercially Useful Function (CUF) Certification

_____ Attachment 7 YES Certifications - Darfur Contracting Act

_____ Attachment 8 NO Certifications - Iran Contracting Act

_____ Attachment 9 NO Certifications – Unruh Civil Rights Act (California Civil Rights Laws Attachment)

_____ Attachment 10 YES Proof of Insurance

_____ Attachment 11 YES Non-collusion Affidavit (Must be notarized)

_____ Attachment 12 NO Small Business Preference and Certification Request, STD 811

_____ Attachment 13 NO Disabled Veteran Business Enterprise (DVBE) Declarations

STD 843

_____ Attachment 14 YES Standard Form of Guarantee – CMU 100

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_____ Attachment 15 YES Bidder’s Bond

_____ Attachment 16 YES Contractor Certification Clauses (CCC-04/2017)

_____ Attachment 17 YES CRC Fleet Vehicles

_____ Attachment 18 YES Valid California city or county business license

The following documents are not required with your bid, but are enclosed for informational purposes and are due upon contract award:

_____ Attachment 19 YES Payment Bond, STD 807

_____ Attachment 20 YES Performance Bond

_____ Attachment 21 YES Nondiscrimination Construction Contract Specifications –

STD 9

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ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with electronic or original signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

A. Our all-inclusive bid is submitted as identified on IFB Attachment 1, Bid Submission

Attachment Checklist.

B. All required attachments are included with this certification sheet.

C. I have read and understand the DVBE participation requirements.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number 2a. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise (OSDS) as:

a. California Small Business Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your certification number below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

CalVet: March 2026 00 41 00 4 Project Number: CA19-0054

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation.

The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there will be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a State or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your certification number on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

CalVet: March 2026 00 41 00 5 Project Number: CA19-0054

ATTACHMENT 3 - BIDDER DECLARATION

A Bidder must complete the Bidder Declaration form GSPD-05-105, located at the following internet site: http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

If you do not have Internet access, a hard copy can be provided by contacting CalVet.

When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution.

The completed Bidder Declaration GSPD-05-105 must be included in the bid submission, as Attachment 3.

CalVet: March 2026 00 41 00 6 Project Number: CA19-0054

ATTACHMENT 4 - PAYEE DATA RECORD

A Bidder must complete the Payee Data Record form STD 204, located at the following internet site:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

If you do not have Internet access, a hard copy can be provided by contacting CalVet.

The completed Payee Data Record STD 204 must be included in the bid submission, as Attachment 4.

CalVet: March 2026 00 41 00 7 Project Number: CA19-0054

ATTACHMENT 5 – IFB BID FORM

THE STATE OF CALIFORNIA FROM: (Name of Bidding Firm)

DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

DELIVER TO: California Department of Veterans Affairs BEFORE 4:00 P.M., DECEMBER 08, 2026

Attention: LeJuan Bean Via E-Mail: Calvet_CABids@calvet.ca.gov

FOR: CALVET CALIFORNIA CENTRAL COAST VETERANS CEMETERY HVAC REPLACEMENT

DEPARTMENT OF VETERANS AFFAIRS

CALIFORNIA CENTRAL COAST VETERANS CEMETERY

SEASIDE, MONTEREY COUNTY CALIFORNIA

BID NUMBER: 25HS0023

Please indicate the subject of e-mail as “Bid Form”, followed by the above project title and Bid Number.

The undersigned hereby proposes and agrees to furnish all labor, materials, and equipment, and to perform all work required for the above-named project in the manner and time prescribed in the Drawings dated MAY 04, 2026, Project Manual, and such addenda thereto as may be issue prior to bid opening date and in accordance with prevailing wage rates ascertained by the Department of Industrial Relations and set for the DIR website (http://www.dir.ca.gov/oprl/DPreWageDetermination.htm) for General Prevailing Wage Rates as determined by the most current DIR prevailing wage published rates. The Bid Price, set for the below in clear legible figures, includes the cost of Bonds, insurance, sales tax, and every other item of expense, direct or indirect, incidental to the Bid Price.

SCHEDULE OF WORK AND PRICES

WORK ITEM DESCRIPTION ITEM TOTAL IN FIGURES

1.

Performing all work of this Project, for the lump sum of:

COMPLETE WORK: Total of all Work Item 1., for the lump sum of: $_____________________

DETERMINATION OF BID: Determination of amount of bid will be on the basis of total sum of Work Items as verified by the State.

In submitting this bid, Bidder represents that Bidder has examined copies of all the Contract Documents and acknowledges receipt of the following addenda:

Addendum No.: ________ ________ Date: ______________

Failure to acknowledge on the Bid Form receipt of an addendum shall not in itself be cause for withdrawal or rejection of bids, if it can be shown that bidder did, in fact, receive such addendum prior to bid opening.

CalVet: March 2026 00 41 00 8 Project Number: CA19-0054

ATTACHMENT 5 – IFB BID FORM

BID FORM CONTINUED

IMPORTANT – READ BEFORE SIGNING: Bid Form must be executed in same name-style in which the bidder is licensed.

Bidder bidding jointly or as a combination of several business organizations is specially cautioned that such bidder must be jointly licensed in the same form and style in which the bid is executed. If making a bid as a joint venture, each person submitting the bid shall provide the information required below with respect to his or her licensure. The undersigned Bidder certifies and agrees to provide the information and comply with the requirements contained in the Attachments 1-21 on the following pages of the Bid Form. By Signing, Bidder swears under penalty of perjury that the conditions of Attachments 1- 21 are true.

Legal Name of Bidder: _______________________________________ Federal I.D. No.:_______________________

Contractor’s License No.: _________________ License Expiration Date: _________ License Classification:_________

Contractor’s Public Works Registration No. (Dept. of Industrial Relations): ____________________________________

Contractor’s DGS Small Business/DVBE Certification Number: _____________________________________________

Business Address: ______________________________________________________________________________ Street and/or P.O. Box) (City) (State) (Zip)

E-Mail Address: ________________________________________________________________________________

Business Telephone No.: _________________________________________________________________________

SIGN HERE → __________________________________________________________________________________ Signature of Bidder

Print Name and Title of Bidder

Executed this _________ day of __________________ , 20___ at _________________________________ , California.

THIS BID IS SUBMITTED BY (check one):

☐ Individual ☐ Partnership

☐ Joint Venture ☐ Corporation State in which Incorporated

NOTE: If Bidder is a corporation, the State in which incorporated shall be inserted above and the legal name of the corporation shall be set forth on Page 1, together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth on Page 1, together with the signature of a partner authorized to sign contract in behalf of the partnership; and if Bidder is an individual, that person’s signature shall be placed on Page 1. If signature is by an agent, other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid;

otherwise, the bid will be regarded as irregular and unauthorized. If bid is submitted by a partnership or joint venture, the members are:_____________________________________________________________________________________

CalVet: March 2026 00 41 00 9 Project Number: CA19-0054

ATTACHMENT 5 - BID FORM QUESTIONNAIRE

In accordance with Public Contract Code, Section 10162, the Bidder shall complete the following questionnaire:

Has the Bidder, any officer of the Bidder, or any employee of the Bidder who has a proprietary interest in the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State or Local government project because of a violation of law or a safety regulation?

☐ Yes ☐ No

Has the Bidder, any officer of the Bidder, or any employee of the Bidder who has a proprietary interest in the Bidder, ever received a safety violation or failed to file notifications to the Cal-OSHA, Federal OSHA, or EPA Agencies for employee records as required by CCR, Title 8, Section 5208 and CFR 40, Part 61?

☐ Yes ☐ No

If the answer to either question above is “Yes”, then give the date(s) of the citation(s) or failure to make notifications, and explain the circumstances by attachment to this Bid Form

By signing this Bid Form, Bidder certifies that in preparation of this Bid Form, no bid was received by the bidder from a bid depository, which depository (as to any portion of the work) prohibits or imposes sanctions for the obtaining by bidder, or the submission to bidder by any subcontractor or vendor or supplier of goods and services, of a bid outside the bid depository. This certification shall constitute a warranty, the falsity of which shall entitle the State to pursue any remedy authorized by law, and shall include the right, at the option of the State, of declaring any contract made as a result thereof to be void.

By signing this Bid Form, Bidder swears under penalty of perjury that representations of the bid with respect to bidder’s license are true and that no more than one final un-appealable finding of contempt of court by a Federal Court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor’s failure to comply with an order of a Federal Court which orders the Contractor to comply with an order of the National Labor Relations Board.

By signing this Bid Form, Bidder acknowledges that in accordance with the provisions of Section 3700 of the Labor Code, every contractor will be required to secure the payment of compensation to his employees. The Bidder agrees that they are aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provision of that code, and will comply with such provision before commencing the performance of the work of this contract.

By signing this Bid Form, Bidder certifies they will not ask an applicant for onsite construction-related employment to disclose orally or in writing information concerning the conviction history of the applicant on or at the time of an initial employment application.

This section shall not apply to a position for which the person or the state is otherwise required by state or federal law to conduct a conviction history background check or to any contract position with a criminal justice agency, as that term is defined in Section 13101 of the Penal Code.

This Section shall not apply to a person to the extent that he or she obtains workers from a hiring hall pursuant to a bona fide collective bargaining agreement.

CalVet: March 2026 00 41 00 10 Project Number: CA19-0054

ATTACHMENT 6 – COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION

Every certified SB, MB & DVBE must complete this form if they will perform an element of the work.

Solicitation Number:

1. CONTRACTOR NAME (Completing Form)

"DOING BUSINESS AS" (DBA) NAME: OSDS REF # (Currently certified firms only): Expiration Date:

2. COMMERCIALLY USEFUL FUNCTIONS (CUF)

All certified Small Business, Micro Business, and/or DVBE prime contractors, subcontractors or suppliers must meet the commercially useful function requirements under Government Code, Section 14837 (d)(4) (for SB) and Military and Veterans Code, Section 999(b)(5)(B) (for DVBE).

Please answer the following questions, as they apply to your company for the goods and services being acquired in this solicitation:

Mark all that apply: DVBE Small Business Micro Business

1 If awarded a contract, will your business be responsible for the execution of a distinct element of the resulting work?

Yes No

2 If awarded a contract, will your business carry out the obligation of the contract by actually performing, managing, or supervising the work involved?

Yes No

3 If awarded a contract, will you perform work that is normal for your business, service and functions? Yes No

4 If awarded a contract, will your business subcontract a portion of the work greater than would be expected by normal industry practices?

Yes No

5 If awarded a contract, will your business role be limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of SB and/or DVBE participation?

Yes No

A response of "No" in questions 1-3 or a response of "Yes" in question 4 may result in your quote being deemed non-responsive and disqualified.

3. WRITTEN STATEMENT

Provide a written statement below detailing the role, services and goods your company will provide to meet the commercially useful function requirement. At the State's option prior to award, you may be required to submit additional clarifying information

The signatory of this document must be the certified business owner (or authorized representative in the case of a corporation) and as such, hereby certifies under penalty of perjury under the laws of the State of California that all information provided herein is truthful and accurate.

AUTHORIZED REPRESENTATIVE SIGNATURE: TITLE:

PRINTED NAME: DATE:

CalVet: March 2026 00 41 00 11 Project Number: CA19-0054

ATTACHMENT 7

DARFUR CONTRACTING ACT

Bidder must complete and submit the Darfur Contracting Act Certification with their bid submission as Attachment 7.

Effective January 1, 2009, a company will not bid on or submit a proposal for a contract for goods or services without addressing the requirements of the Darfur Contracting Act of 2008 (Act). The Act was passed to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part). Understand that a scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services unless it has been granted permission by the Department of General Services. (Pub. Contract Code § 10477, subd. (a)). The Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a State agency for goods or services, if it is in the best interest of the State.

Public Contract Code Sections 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either:

1. A contractor that has NOT had business activities or other operations outside of the United

States within the previous three (3) years;

or

2. A contractor that has had business activities or other operations outside of the United States within the previous three (3) years, but is NOT a scrutinized company per Public Contract Code section 10476;

CalVet: March 2026 00 41 00 12 Project Number: CA19-0054

ATTACHMENT 7

Darfur Contracting Act Certification Page 2

1. I, the official named below who is authorized to legally bind the bid submission, Certify under Penalty of

Perjury that the contractor listed below has NOT had, within the previous three (3) years, business activities or other operations outside of the United States.

Contractor/ Company Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

OR

2. I, the official named below who is authorized to legally bind the bid submission, Certify Under Penalty of Perjury that the contractor listed below has had, within the previous three (3) years, business activities or other operations outside of the United States, but is NOT a scrutinized company per Public Contract Code section 10476. This certification is made under the laws of the State of California.

Contractor/ Company Name (Printed)

Date Executed Executed in the County and State of

CalVet: March 2026 00 41 00 13 Project Number: CA19-0054

ATTACHMENT 8 - IRAN CONTRACTING ACT CERTIFICATION

1. CERTIFICATION:

I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of…