2.2.1.d Attachment 3 - Minimum Order Guarantee SOW.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU)

FURNITURE, FIXTURES, APPLIANCES AND EQUIPMENT

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides Furniture, Fixtures Appliances and Equipment (FFAE) consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs).

2. SCOPE

The Contractor shall furnish materials, supplies, equipment, facilities, all additional necessities, and shipping FOB Destination to provide the FFAE in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW and CLIN Table.

• Provide items that meet applicable fire and safety standards.

All applicable items shall be in accordance with Federal Acquisition Regulation (FAR) Part

23.4 - Use of Recovered Materials and Bio-based Products. Please visit www.biopreferred.gov for more information.

3. REQUIREMENTS

3.1 TTHU Furniture, Fixtures, Appliances and Equipment:

The items required fall into four categories: Furniture, Fixtures, Appliances and Equipment. The Contractor shall deliver a total of five (5) ROLL-IN Showers. If the accepted products are not available, the Contractor shall replace the products with an item that meets or exceeds the SOW specifications and the specifications for the item that FEMA has accepted. Prior to shipping the replacement product, the Contractor shall provide a written explanation to the Contracting Officer’s Representative (COR) stating how the replacement product meets or exceeds the SOW specifications and the item that FEMA has accepted. Requests for item substitution shall be submitted, in writing, to the COR and the Contracting Officer (CO).

Approval for substitution from the COR or CO must be in writing. Substitution approval is only for the subject call order and must be requested again for future orders unless approval is identified by FEMA. All items, as appropriate, shall be Bio-Preferred unless otherwise stated.

Please visit www.bioprefered.gov for more information. All items shall remain in the original manufacturer/factory packaging. As identified in the CLIN table, the Contractor shall provide specified items compliant with the Americans with Disabilities Act. All items shall be new and unused.

http://www.biopreferred.gov/ http://www.bioprefered.gov/

3.2 Required Furniture, Fixtures, Appliances and Equipment

Five (5) ROLL-IN Showers

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual showers shall remain packaged and sealed in the original factory packaging.

4.2 Tracking and Delivery

The Contractor may use any of the following methods to ship ROLL-IN Showers: Dedicated Load; Less Than Load (LTL); or Package Carrier (e.g., FedEx, UPS, DHL, USPS, etc.)

4.2.1 Tracking

The Contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact. Shipping shall include a copy of the Contractor’s bill of lading (BOL) and an estimated date of delivery. The Contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, USPS, etc. for package delivery. Items that are shipped as package delivery shall have the tracking number provided to the COR within 24 hours of the items being shipped.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.2.2 DELIVERY REQUIREMENTS:

The Contractor shall call the specified POC at the delivery location identified in each Call Order to arrange a delivery window (day and time) and to understand any limitations at the site which would impact a delivery (ex. clearance levels into garage, building hours, etc)

All ROLL-IN Showers shall be delivered on (a) pallet(s). Itemized BOL shall accompany all deliveries. Any discrepancies will be reported back to the Contractor within a reasonable number of hours based on quantity of FFAE. The Contractor shall provide a spreadsheet to the COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

The Contractor shall be able to deliver the ROLL-IN Showers so that they shall arrive at the FEMA destination within two (2) weeks (calculated as 14 calendar days) from the date of the order if the delivery location is within 500 miles of the Contractor’s warehouse. The Contractor shall be granted an additional day (a twenty-four (24) hour period of time) for every additional 500 miles or portion thereof. Delivery may take place up to two days after this requirement if the order is placed on a weekend day and the destination facility is not open. Delivery distances will be calculated using the MapQuest online web site.

4.2.3 Delivery Location

FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

5. PERIOD OF PERFORMANCE:

The contractor shall deliver five (5) ROLL-IN Showers two (2) weeks from the date of award of the delivery order.

6. GOVERNMENT INSPECTION AND ACCEPTANCE

Government inspection and acceptance will be in accordance with FAR 52.212-4(a). The technical point of contact at the delivery location will inspect the FFAE. Orders will be accepted by the

COR.

7. DAMAGED ITEMS

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the call order. Replacement items shall be shipped to FEMA at the Contractor’s expense or damaged items shall be returned to the Contractor at the Contractor’s expense.