2.2.1-Combined Synopsis - Solicitation.pdf

U.S. Department of Homeland Security (DHS) Office of the Acquisition Management (OAQ) Detention, Compliance & Removals (DCR) 500 12th St. SW, Washington, D.C. 20024

September 17, 2026

TO: Industry Partners

FROM: Genna Braden, Contracting Officer, Immigration and Customs Enforcement (ICE), Office of Acquisition Management (OAQ), Detention, Compliance & Removals (DCR)

SUBJECT: Combined Synopsis/Solicitation - Request for Quote (RFQ) 70CDCR26Q00000009

Dear Industry Partners:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) part 12. This announcement constitutes the only solicitation. Solicitation number 70CDCR26Q00000009 is issued as a request for quotation (RFQ) for cleaning agents as described in Attachment 1 – Statement of Work (SOW). Offers are being requested and a separate written solicitation will not be issued. Expected award is on or before September 30, 2026 unless otherwise determined by the Contracting Officer (CO). All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency. However, failure to meet any requirement described anywhere in this solicitation may result in rejection of the entire quote submission, i.e. the quote will not be accepted, evaluated, or considered for award.

This acquisition is set aside for small business concerns. The North American Industry Classification System (NAICS) 325611 – Soap and Other Detergent Manufacturing which has a small business size standard of 1,100 employees. The Product Service Code (PSC) is 7930 – Cleaning and Polishing Compounds and Preparations

The quoter must have an active System for Award Management (SAM) registration and must be a Small Business for the NAICS cited in this solicitation at the time of quote submission. If a quoter does not have an active SAM registration or is not a Small Business for the NAICS cited in this solicitation at the time of quote submission, the entire quote submission will be rejected in accordance with RFO 52.204-7, System for Award Management, i.e. the quote will not be accepted, evaluated, or considered for award.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The provision at 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services, applies to this acquisition and this entire document represents the addenda to the provision. If there is any conflict between the terms in 52.212-1 and this document, the terms in this document shall govern.

Attachment(s):

1. Attachment 1 – Statement of Work (SOW)

2. Attachment 2 – Terms and Conditions

3. Attachment 3 – Quoter Questions http://www.acquisition.gov/

1. DESCRIPTION

1.1. Description: DHS/ICE has a requirement for cleaning agents as described in Attachment 1 – Statement of Work (SOW).

1.2. Place of Contract Performance: The place of performance/delivery location is:

See Statement of Work (SOW).

1.3. Period of Performance: See SOW. All deliveries shall be Free on Board (FOB) destination.

2. SOLICITATION GENERAL INFORMATION

2.1. General Conditions. OAQ is releasing this RFQ in electronic format only. The government will not be obligated to pay any costs incurred by a quoter in preparation and submission of a quote in response to this solicitation. A quoter who includes data in their quote that they do not want to be disclosed to the public for any purpose, or used by the government except for evaluation purposes, shall mark the text accordingly.

Quoters shall fully understand and accept these terms, as well as all other terms and conditions stated herein, before deciding whether to participate in this solicitation.

All communications related to this solicitation shall be provided electronically to all POC(s) listed in the Government Points of Contact (POCs) section via the email address(es) listed therein.

The “Subject” line of ALL correspondence shall at a minimum include “[Insert quoter name] RFQ for 70CDCR26Q00000009”. Electronic copies shall be formatted using Microsoft Office with file names that are consistent with the structure of the quote. Omission of any information from these requirements, along with all other content contained in this solicitation, may result in rejection of the quote.

2.2. Government Points of Contact (POCs). Unless otherwise indicated in this RFQ, all correspondence and submissions relating to this solicitation shall be directed to the Contracting Officer (CO) and Contract Specialist (CS) identified below:

Contracting Officer:

Genna Braden Email: Genna.Braden@ice.dhs.gov

Contracting Specialist:

Briana Jones Email: Briana.Jones@ice.dhs.gov

2.3. RFQ Questions. The cutoff date and time for questions relating to this RFQ is September 18, 2026, at 3:00 PM Central Time (CT). Quoters shall email questions utilizing Attachment 3 – Quoter Questions to the POC(s) listed in the Government Points of Contact (POC) section via the email address listed therein.

Questions submitted after the cutoff date and time may be responded to at the discretion of the CO.

Please be advised that the government reserves the right to publish those questions and answers to all prospective quoters. As such, quoter’s should refrain from including proprietary information in their questions. Note, the government may not provide a response to every question received or any question at all at the discretion of the CO.

2.4. Submission Due Date. Quotes are required to be emailed to all POC(s) listed in the Government Points of mailto:Genna.Braden@ice.dhs.gov mailto:Briana.Jones@ice.dhs.gov

Contact (POC) section via the email address(es) listed therein and must be received no later than September 23, 2026 at 12:00 PM CT. Receipt of the complete quote submissions will be governed by RFO 52.212-1 (Aug 2025) (DEVIATION 25-21). Quotes submitted by any other means not described in this solicitation will not be accepted, evaluated, or considered for award. The CO has determined that accepting late quotes will unduly delay the acquisition. Therefore, late quote submissions received after the time and date cited above, or to the incorrect email addresses, will not be accepted, evaluated, or considered for award.

3.0. Submission Instructions. Quoters are required to follow all the below quote preparation instructions.

3.1. Quote Documents and Contents.

3.1.1. Format and Page Limitations. The government has not specified detailed formatting requirements for the quoter’s written submissions (such as minimum margins, font size, and so forth), but expects thoughtful and purposeful engagement and professionalism focused on meeting the government’s needs for the acquisition. Unnecessarily elaborate submissions in response to this notice are not desired and will not instill confidence in the government evaluators. Written submissions should contain enough detail to give the government confidence that the quoter understands the requirement and can successfully complete the work. Note, quote contents that exceed the stated page limitations will be removed from the quote by the CO prior to turning the quote over to the government evaluation team, and the excess pages will not be considered or evaluated. See below for applicable page limits.

3.1.2. Volumes and Organization. Quoters must submit their written response in two separate volumes:

Volume I: Factor 1 – Technical Capability Volume II: Factor 2 – Price

Pricing data is prohibited in, and shall be omitted from, Volume I. Any conditional assumptions taken with respect to the requirements and the solicitation shall be fully explained in Volume I of the quote. Any pricing assumptions shall be fully explained in Volume II of the quote.

The page limitations shown below do not include any “front matter” information such as a title page, table of contents, definitions, or acronyms. Any information submitted within the “front matter” will not be considered or evaluated.

The government intends to evaluate and award without discussions. Therefore, the initial submission should include the most favorable terms and pricing the quoter can submit. However, the government reserves the right to conduct discussions if later determined by the CO to be necessary.

3.2. Volume I: Factor 1 – Technical Capability. The quoter’s Technical Capability submission shall specifically address and include all the following:

• Name and address of quoter

• Unique Entity Identifier (UEI) number

Volume Volume Title RFQ Reference Page Limits

I Factor 1 – Technical Capability 3.2 Five (5) pages

II Factor 2 – Price 3.3 None

• The quoter shall discuss their technical capability and approach to satisfy the requirements outlined in Attachment 1 – SOW. The submission must present sufficient information to reflect a thorough understanding of the SOW requirements and a detailed approach for achieving those requirements.

3.3. Volume II: Factor II – Price. Quoters shall submit pricing utilizing the structure in the table below which outlines the total cost for all products, tasks, etc. outlined in the SOW and be inclusive of all costs associated with this effort (e.g. products, shipping, delivery, installation, etc.). Quoters must include pricing for all items and contract periods in the table below. The quoter shall not hide any cost cells and provide viewable formula access to all cells if applicable. Quoters are encouraged to offer the best discount available.

Description Frequency QTY Unit Unit

Price Total Price

BASE PERIOD: 12 MONTHS

Dish Machine Liq Conveyor Detergent & Lubricant

Approximately 5-gal replacement per month

12 MO

Dish Machine Solid Detergent

Approximately 108 lb replacement per month

12 MO

Dish Machine Solid Rinse Additive

Approximately 2.5 lb replacement per month

12 MO

Liq Acid Lime Scale Remover

Approximately 4-gal replacement per month

12 MO

Pulper Machine Liq Sanitizer

Approximately 8-gal replacement per month

12 MO

Recirculating Pot/Pan Sink Liq Detergent

Approximately 35-gal replacement per month

12 MO

Pot/Pan Sink Liq Rinse Sanitizer

Approximately 15-gal replacement per month

12 MO

Laundry Machine Solid Detergent

Approximately 216 lb replacement per month

12 MO

Laundry Machine Solid Destainer

Approximately 40 lb replacement per month

12 MO

Laundry Machine Solid Softening Sour

Approximately 48 lb replacement per month

12 MO

Laundry Machine Static Control Solid Dryer Blocks

Approximately 1800 g replacement per month

12 MO

Liquid Drain Treatment

Approximately 5 lb replacement per month

12 MO

BASE PERIOD TOTAL

OPTION PERIOD 1: 12 MONTHS

Dish Machine Liq Conveyor Detergent & Lubricant

Approximately 5-gal replacement per month

12 MO

Dish Machine Solid Detergent

Approximately 108 lb replacement per month

12 MO

Dish Machine Solid Rinse Additive

Approximately 2.5 lb replacement per month

12 MO

Liq Acid Lime Scale Remover

Approximately 4-gal replacement per month

12 MO

Pulper Machine Liq Sanitizer

Approximately 8-gal replacement per month

12 MO

Recirculating Pot/Pan Sink Liq Detergent

Approximately 35-gal replacement per month

12 MO

Pot/Pan Sink Liq Rinse Sanitizer

Approximately 15-gal replacement per month

12 MO

Laundry Machine Solid Detergent

Approximately 216 lb replacement per month

12 MO

Laundry Machine Solid Destainer

Approximately 40 lb replacement per month

12 MO

Laundry Machine Solid Softening Sour

Approximately 48 lb replacement per month

12 MO

Laundry Machine Static Control Solid Dryer Blocks

Approximately 1800 g replacement per month

12 MO

Liquid Drain Treatment

Approximately 5 lb replacement per month

12 MO

OPTION PERIOD 1 TOTAL

OPTION PERIOD 2: 12 MONTHS

Dish Machine Liq Conveyor Detergent & Lubricant

Approximately 5-gal replacement per month

12 MO

Dish Machine Solid Detergent

Approximately 108 lb replacement per month

12 MO

Dish Machine Solid Rinse Additive

Approximately 2.5 lb replacement per month

12 MO

Liq Acid Lime Scale Remover

Approximately 4-gal replacement per month

12 MO

Pulper Machine Liq Sanitizer

Approximately 8-gal replacement per month

12 MO

Recirculating Pot/Pan Sink Liq Detergent

Approximately 35-gal replacement per month

12 MO

Pot/Pan Sink Liq Rinse Sanitizer

Approximately 15-gal replacement per month

12 MO

Laundry Machine Solid Detergent

Approximately 216 lb replacement per month

12 MO

Laundry Machine Solid Destainer

Approximately 40 lb replacement per month

12 MO

Laundry Machine Solid Softening Sour

Approximately 48 lb replacement per month

12 MO

Laundry Machine Static Control Solid Dryer Blocks

Approximately 1800 g replacement per month

12 MO

Liquid Drain Treatment

Approximately 5 lb replacement per month

12 MO

OPTION PERIOD 2 TOTAL

OPTION PERIOD 3: 12 MONTHS

Dish Machine Liq Conveyor Detergent & Lubricant

Approximately 5-gal replacement per month

12 MO

Dish Machine Solid Detergent

Approximately 108 lb replacement per month

12 MO

Dish Machine Solid Rinse Additive

Approximately 2.5 lb replacement per month

12 MO

Liq Acid Lime Scale Remover

Approximately 4-gal replacement per month

12 MO

Pulper Machine Liq Sanitizer

Approximately 8-gal replacement per month

12 MO

Recirculating Pot/Pan Sink Liq Detergent

Approximately 35-gal replacement per month

12 MO

Pot/Pan Sink Liq Rinse Sanitizer

Approximately 15-gal replacement per month

12 MO

Laundry Machine Solid Detergent

Approximately 216 lb replacement per month

12 MO

Laundry Machine Solid Destainer

Approximately 40 lb replacement per month

12 MO

Laundry Machine Solid Softening Sour

Approximately 48 lb replacement per month

12 MO

Laundry Machine Static Control Solid Dryer Blocks

Approximately 1800 g replacement per month

12 MO

Liquid Drain Treatment

Approximately 5 lb replacement per month

12 MO

OPTION PERIOD 3 TOTAL

OPTION PERIOD 4: 12 MONTHS

Dish Machine Liq Conveyor Detergent & Lubricant

Approximately 5-gal replacement per month

12 MO

Dish Machine Solid Detergent

Approximately 108 lb replacement per month

12 MO

Dish Machine Solid Rinse Additive

Approximately 2.5 lb replacement per month

12 MO

Liq Acid Lime Scale Remover

Approximately 4-gal replacement per month

12 MO

Pulper Machine Liq Sanitizer

Approximately 8-gal replacement per month

12 MO

Recirculating Pot/Pan Sink Liq Detergent

Approximately 35-gal replacement per month

12 MO

Pot/Pan Sink Liq Rinse Sanitizer

Approximately 15-gal replacement per month

12 MO

Laundry Machine Solid Detergent

Approximately 216 lb replacement per month

12 MO

Laundry Machine Solid Destainer

Approximately 40 lb replacement per month

12 MO

Laundry Machine Solid Softening Sour

Approximately 48 lb replacement per month

12 MO

Laundry Machine Static Control Solid Dryer Blocks

Approximately 1800 g replacement per month

12 MO

Liquid Drain Treatment

Approximately 5 lb replacement per month

12 MO

OPTION PERIOD 4 TOTAL

GRAND TOTAL

4.0. BASIS FOR AWARD, EVALUTION FACTORS, AND EVALUATION METHODOLOGY

4.1. Basis for Award. The government anticipates awarding a single Firm Fixed Price (FFP) Purchase Order (PO) for the cleaning agents as described in Attachment 1 – Statement of Work (SOW) to the quoter whose quote offers the best value to the government in terms of the evaluation factors described below.

4.2. Evaluation Process. The government intends to evaluate quotes in response to this solicitation using the Lowest Price Technically Acceptable (LPTA) process. Quotes shall be evaluated in order of total price (lowest price first) until a technically acceptable quote is determined. The technically acceptable quote will then have its price quote evaluated for reasonableness. All quotes may not be evaluated at the government’s discretion.

4.3. Evaluation Factors. The government will evaluate the following factors:

• Factor 1: Technical Capability

• Factor 2: Price

4.4. Evaluation for Factor 1 – Technical Capability. The quoter’s Technical Capability submission will be evaluated for technical acceptability only. A Technical Capability quote shall be determined to be technically acceptable or unacceptable based on the rating definitions in the table below. Note that simple statements of compliance or reiteration (e.g.., “understood”; “will comply”, “has the capability to”, “well-known techniques will be used”), without a detailed description of how compliance or performance will be met, may not sufficiently demonstrate quoter’s ability to meet the requirements and may result in a rating of Unacceptable.

Rating Definitions

Acceptable The quote demonstrates that the quoter has a thorough understanding of the requirements outlined in the SOW and a sound technical approach to execute those requirements.

Unacceptable The quote does not demonstrate that the quoter has a thorough understanding of the requirements outlined in the SOW and/or a sound technical approach to execute those requirements.

4.5. Evaluation for Factor 4: Price. Price quotes will not be assigned a rating but will be evaluated with respect to completeness and reasonableness based on the information submitted in the quoter’s price submission.

4.5.1. Completeness. The government’s price evaluation will assess the completeness of the price quote, which involves verification that:

• The Price quote utilizes the required structure as prescribed in the Volume II: Factor II – Price instructions section of this RFQ.

• The Price quote includes pricing for all items in the table in the Volume II: Factor II – Price instructions section of this RFQ.

• All figures are correctly calculated and no formulas are hidden.

If the government is unable to verify the quoter has completed all of the above items, the price quote may be considered incomplete, which may affect the government’s ability to determine whether the quoted price is reasonable.

4.5.2. Reasonableness. The government will evaluate the total quoted price for reasonableness. The government may utilize one or more of the following methods, or alternate methods, to evaluate price reasonableness:

• Comparison to other quotes received.

• Comparison and/or analysis based on Independent Government Cost Estimate.

• Comparison/analysis to historical prices.

• Comparison with competitive published price lists.