2.2.1 Attachment I - SOW Truck Tires.pdf

FOR OFFICIAL USE ONLY

Federal Emergency Management Agency (FEMA)

Procurement Sensitive Data

Statement of Work

Department of Homeland Security (DHS)

1.0 PROJECT TITLE: Truck and Trailer Tires for Denton MERS Fleet

BACKGROUND

Vehicle tires are a major maintenance requirement for MERS Fleet of emergency response vehicles. MERS vehicle tires are exposed to extreme hazardous environments when deployed to disaster-stricken locations. This exposure drastically reduces the shelf life of the tires and therefore tires must be replaced periodically. Tires are continually being inspected by maintenance technicians and vehicle operators. Tires marked for replacement are between seven to ten years old that also show significant cracks from dry rotting from the extreme Texas heat.

2.0 APPLICABLE DOCUMENTS

N/A

3.0 SCOPE OF WORK

A> Vendor will provide all the necessary tires, appropriately rated valve stems, and labor for all tire installations to include the dis-mounting old tires and mounting and balancing of all new tires. All work will be performed on site at the FEMA facility in Denton TX, to include the delivery of all new tires and the transportation of the old tires for appropriate disposal or recycling.

Vendor will also provide any necessary tire tubes and related accessories, and a means of balancing all tires on site at the FEMA facility in Denton.

B> In addition, all new tires must meet the following criteria:

• All new tires must be an American brand tire and made in the U.S. with the Load Range specified per the excerpt below. With exception to the (5) tires 235/80 16 Load Range G which are not manufactured in the U.S.

• Each tire size must have the Load Range per the chart provided below)

• New tires purchased will not be older than one year from the manufactured date stamped on the tire at the time of installation. Tires with a manufactured date exceeding (1) year old will not be accepted.

• Vendor will also balance all tires that are to be installed on each vehicle and trailer.

• We request vendor to attempt to meet the requirements using the least amount of different brand tires possible.

• Work is to be performed on site at Denton, TX. FEMA facility.

• Vendor needs to be aware that not all vehicles may be on site at one time. FEMA is required to deploy and therefore vendor may need to make several trips to the facility to complete the replacement of all tires.

With exception to mandatory deployments, FEMA will make every effort to have as many vehicles as possible on site for the vendor to perform the work.

• All old tires and materials will be disposed of by the vendor in accordance with EPA, State, and Local Municipal regulations.

• Tires must conform to state and federal safety standards.

4.0 SPECIFIC OPERATING PARAMETERS

Contractor will / shall / acknowledge:

a. Perform his work during normal working hours, Monday through Friday between the hours of 7:00AM and 4:30PM.

b. Perform the work within the designated working hours unless an alternative work schedule has been pre-approved.

c. Will provide a work schedule prior to the proposed start date.

d. Report any delays in completion of the contract asap.

e. That the FEMA Region VI / MERS-Denton is a secure compound and as such, the contractor will submit the full names of all their personnel who will be visiting the FEMA facility prior to any work being performed. All visitors will include their names and other necessary information on a form that will be provided by FEMA security.

This information will need to be submitted by the contractor at earliest opportunity once the award has been issued so that FEMA security can be notified and grant the contractors access to the facility.

CONSTRAINTS:

For access to the FEMA facility, contractor personnel must have a valid photo I.D. in their possession when they arrive every day. Identification must be a U.S. Federal or State document.

(Driver’s license, Passports, State Identification card, etc.)

As the FEMA Region VI / MERS-Denton compound is a secure area, no drugs, alcohol, firearms and/or any other weapons will be allowed on the compound. All vehicles, equipment and personnel are subject to search by FEMA-Region 6 Security personnel. Personnel in violation of this requirement will not be allowed on the installation.

5.0 DELIVERABLES AND DELIVERY SCHEDULE

Turnaround time for completion of the work will not exceed 120 days from contract award date.

6.0 GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION

All information shall be deemed to be For Official Use Only and not permitted to be copied or removed from premises.

7.0 PLACE OF PERFORMANCE

All work will be performed at the Vehicle Storage and Administration Building, FEMA Region

VI, 800 N. Loop 288, Denton, Texas 76209.

8.0 PERIOD OF PERFORMANCE

The period of performance for this award shall not exceed 120 calendar days following contract award.

9.0 SECURITY

Work on the FEMA premises will be CONFIDENTIAL.