2.2.1 Att.1._SOW PortableRestrooms-FY26 v3.pdf

Statement of Work (SOW) Rental of Portable Restrooms Office of Border Patrol (OBP) - Tucson Sector Customs and Border Protection Page 1 of 8

Customs and Border Protection

Statement of Work (SOW) Rental and Service of Portable Restrooms & Handwash Stations

1. BACKGROUND

The Customs and Border Protection (CBP), Office of Border Patrol (OBP) is responsible for providing portable restrooms, hand washing units, and black/gray water pump out service to support the health and well-being of migrants in the custody of the Tucson Sector as well as Border Patrol Agents working in remote areas. The purpose of this Statement of Work is to ensure that all Tucson Sector Border Patrol locations are serviced, and the selected contractor meets all state and federal regulations.

2. SCOPE

It is the intent of CBP to procure portable restrooms and handwash stations for rental and servicing to geographically separated Tucson Sector Border Patrol locations. The contractor will provide all materials, labor, equipment, transportation and supervision to supply and service portable restrooms and handwashing stations at the locations stated within this SOW. This will also include removal, exchange, and delivery of all materials, waste removal, and cleaning services.

Services will be provided at varying frequencies depending on operational needs. Based on current requirements, each deployed unit is expected to be serviced between one (1) and three

(3) times per week, as ordered by the Government. Specific estimated service frequencies by location are provided in Section 6 (Deliverables), but actual service orders may vary within this range.

The Government makes no guarantee as to the duration that any particular unit will be required at a given location. Units are subject to removal or relocation on short notice. The contractor will be notified at least twenty-four (24) hours in advance when units require removal or relocation. The contractor shall be capable of supplying, at each location, the estimated number and types of units identified in the Pricing Schedule (Attachment 2), and, when directed by the Government, increasing or decreasing those quantities within the ranges specified in Section 5.12.

Additional locations within the Tucson Sector may be designated by the Government during performance, as provided in Section 6.3.

3. GENERAL REQUIREMENTS

3.1. Contract Type

a. The government is contemplating a Firm Fixed Price contract.

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b. Options will be evaluated for inclusion in this contract.

3.2. Pricing Information

a. Federal Tax-Exempt ID: 72-0408780.

3.3. Invoicing Information

Invoicing shall be accomplished in the Invoice Processing Platform (IPP) and in accordance with the terms and conditions of the resulting contracting instrument.

3.4. Estimated Period of Performance

The period of performance shall be one year with four (4) optional one-year periods.

3.5. Place of Performance

Locations within Tucson Sector throughout the southern Arizona region as indicated in the Pricing Schedule (Attachment 2).

4. SPECIFIC REQUIREMENTS

The contractor shall complete the following tasks as required to comply with this SOW.

4.1. Portable restroom services

The contractor will provide service to portable restrooms and handwashing stations, including black/gray water removal, for each Tucson Sector location identified in the contract.

4.2. Supplies

The contractor will supply all materials, including but not limited to: portable restrooms (Regular Units), handwashing stations, toilet paper, handwashing soap, hand drying paper towels, disposable toilet seat covers, and any other items applicable to functioning handwashing and portable restroom usage.

All contractor-furnished equipment under this contract (including portable restrooms, handwash stations, and associated fixtures such as tanks, basins, dispensers, doors, locks, and tie‑down hardware) shall be maintained by the contractor in a safe, clean, and fully functional condition in accordance with Section 5.

For contractor-furnished units, if any unit or equipment becomes damaged or non‑functional, the Government may require the contractor to repair it or remove and replace it with a fully functional unit, at no additional cost to the Government, within twenty‑four (24) hours of notification or within the

Customs and Border Protection Page 3 of 8 timeframe otherwise specified in this SOW.

4.3. Setup/Installation

Each location setup/installation will be performed in accordance with standard practice agreed between the contractor and CBP and will meet any applicable codes. All applicable codes will be provided by the contractor. Persons qualified in the application of all above stated products will perform the application.

Installation shall be performed in a manner that ensures all units are safe, stable, and fully functional; the contractor shall correct any installation deficiencies at no additional cost to the Government. Delivery and set-up will be performed by the contractor. Units will be secured against high winds and “tip over” vandalism.

Transportation of all materials associated with this project will be the responsibility of the contractor.

4.4. Services

Services provided shall include removal of waste, removal of black/gray water, delivery, transportation, supervision, and cleaning services. Each site shall be serviced at the frequency ordered by the Government within the range identified in Section 2 (one (1) to three (3) times per week). Unless otherwise specified in the order, services will occur on business days (Monday through Friday) between the hours of 0600 and 1800.

The contractor shall also post a cleaning schedule inside the portable restroom, which is to be signed and dated after each cleaning by the contractor's personnel.

Waste removal of all materials associated with this procurement will be the responsibility of the contractor. The waste collected shall be disposed of in accordance with existing local, state, and federal regulations.

4.5. Incidents

Unforeseen incidents that make the durables (portable restrooms and handwash stations) nonfunctional, such as wind damage, that require the materials and services to be repaired, cleaned, or require setting portable restrooms upright, will require them to be functional within twenty-four (24) hours of notification from Tucson Border Patrol. All services and materials may require relocation at any time within the term of this contract and will be required to take place within forty-eight (48) hours of notification from the COR.

4.6. Cleaning Services

Cleaning services will include cleaning and inspecting the portable restrooms.

This will include the floors, ceiling, walls, toilet, and seats. Services will also include keeping all materials stocked. For example, the soap dispenser full, toilet paper on dispenser with two (2) rolls available for back up, and hand drying towel dispenser full with one (1) package for back up. Cleaning the toilet shall consist

Customs and Border Protection Page 4 of 8 of removal of all existing waste and liquid solutions from the waste container.

Interior surfaces must be cleaned with anti-microbial disinfecting cleanser. All units will be free of waste odors and must smell clean and fresh upon inspection.

Supervision of all contractor personnel associated with this project will be the responsibility of the contractor.

4.7. Debris Removal

The contractor will be responsible for cleanup of all debris/trash generated as a result of this cleaning service. All debris/trash will be removed and lawfully disposed of in a proper facility. Any hazardous or toxic materials created from this project will be removed and disposed of in a legal manner so as not to harm the environment.

4.8. Waste Tanks

CBP requires the contractor to remove black/gray waste and dispose of it in an approved manner. Several Border Patrol sites have auxiliary tanks which require periodic pump-out. The contractor may provide additional tanks to improve services. The U.S. Border Patrol shall provide access to a water source for the contractor to use to sweep, clean, evacuate, and pump out black/gray water waste by use of water pressure, as applicable.

4.9. Discrepancies

Any discrepancies identified by the station’s representative shall be reported to the COR for resolution with the vendor.

4.10. Coordination of Services

Services shall be coordinated by the COR or other designated Ordering Officials as set forth in the contract.

4.11. Hours of Service

Contractor shall provide services between the hours of 6:00 a.m. through 6:00 p.m.

MST. Services will not occur on Saturdays, Sundays or Holidays unless coordinated and approved in writing by the COR or designated Ordering Officials.

4.12. Quantity Ranges by Unit Type

The Government’s operational needs may require increases or decreases in the number of units at each location during the period of performance, including occasional surge requirements. For planning and pricing purposes, the contractor shall be capable of:

a. Providing, at any single location that requires contractor-furnished units, up to

Customs and Border Protection Page 5 of 8 twenty-five (25) Regular portable restroom units;

b. Providing, at any single location that requires contractor-furnished units, up to fifteen (15) Handwash Stations.

The typical estimated quantities by location are provided in Section 6 (Deliverables) through reference to the Pricing Schedule (Attachment 2), and are generally lower than these maximum capacities. The Government may increase or decrease the number of units at each location within these ranges based on mission needs. The Government does not guarantee any minimum quantities.

4.13. Additional Services

The Government may require the contractor to provide additional cleaning and maintenance services beyond the routine schedule specified in this SOW.

Additional services may be ordered with at least one (1) business day advance notice by the Government during regular working hours. Additional services shall be priced on a per‑service basis under the “Emergency / Unscheduled Service (Any Unit Type)” contract line item or other applicable line item, as specified in the contract.

4.14. Emergency Services

The Government may require the contractor to provide emergency cleaning and/or maintenance services for any unit type (Regular Units or Handwash Stations).

Emergency services may be ordered with as little as four (4) hours advance notice by the Government when directed by the COR or designated Ordering Official.

The contractor shall respond to emergency service orders within four (4) hours of notification, unless otherwise approved in writing by the COR. Emergency services shall be priced on a per‑service basis under the “Emergency / Unscheduled Service (Any Unit Type)” contract line item.

5. DELIVERABLES

5.1. Initial Deployment and Service Plan (Base Period)

The initial locations, unit types, estimated quantities, and estimated service frequencies for the Base Period are set forth in Attachment 2, Pricing Schedule, “Base Pricing” tab (hereafter, the “Initial Deployment and Service Plan”). These items constitute the initial deliverables for the Base Period.

5.2. Option Period Deployment and Service Plans

For each exercised option period, the deployment and service plan is set forth in Attachment 2, Pricing Schedule, the corresponding Option Year tab.

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These plans identify the locations, unit types, estimated quantities, and estimated service frequencies for that period and constitute the initial deliverables for the applicable option period.

5.3. Estimates and Adjustments Within Ranges

The quantities (# of units) and service frequencies shown in Attachment 2 are estimates for evaluation and planning purposes only. Actual quantities and service frequencies ordered may increase or decrease within the ranges specified in Sections 2 and 5.12, at the unit prices established in the contract. The Government may increase or decrease the number of units or the service frequency at any location within those ranges by written direction from the Contracting Officer or designated Ordering Official.

The Government may also add locations within the Tucson Sector during the period of performance; such locations will be serviced at the contract unit prices and within the quantity ranges specified in Section 5.12.

5.4. Service Schedules and Documentation

a. The contractor shall provide a schedule of services for each location to the Contracting Officer Representative (COR) at the beginning of the contract period and update it as changes occur.

b. The contractor shall post a cleaning schedule inside each portable restroom, to be signed and dated after each cleaning by the contractor’s personnel.

5.5. Delivery Documentation

a. Bill of Lading / Delivery Document

The contractor shall provide documentation to the COR and Contracting Officer (CO) itemizing the number and type of units serviced, the dates and times of service, and the locations serviced. This documentation shall be provided no later than 72 hours after completion of services and may be submitted by email or in person.

b. Invoicing Document

Soft copies of original invoices shall be attached to all IPP payment requests. Bill of Lading and other appropriate documentation may be included with the requests, as appropriate.

6. GOVERNMENT-FURNISHED PRODUCTS AND INFORMATION:

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6.1. The Government does not anticipate providing any government-furnished equipment or information (GFE/GFI) other than that provided in this SOW and the resulting contracting instrument.

7. SECURITY

7.1. Information Use

There are no specific security classification level requirements associated with this procurement action. Information is deemed unclassified but see the following, as well:

Any information made available to the contractor by the Government, or its customers, shall be used only for carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

7.2. Conduct on Government Property

Contractor personnel shall comply with all rules and regulations governing conduct of personnel while operating on U.S. Government property.

7.3. Personnel Eligibility

The contractor shall employ only those personnel who are U.S. citizens or cleared to work in the United States.

7.4. Access Restrictions

Contractor employees shall not enter any area to which access is restricted, unless specifically authorized in writing and escorted by CBP personnel.

8. SPECIAL CONSIDERATIONS

9.1 Travel

Contractor travel is required in support of the requirements identified in this SOW.

9.2 Changes to the SOW

a. No changes to the specifications, cost increases, or alterations to the terms and conditions shall be incurred without written prior approval of the Contracting Officer (CO).

b. Any changes or cost increases shall not take effect until the CO executes a written modification.

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c. The CO is the only individual with authority to amend a solicitation or contracting instrument.

9. POINTS OF CONTACT

Will be announced at award