2.03 UNITAS IPC 2025 - Contract Pricing Worksheet.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- UNITAS 2025 Initial Planning Conference (IPC)
- Solicitation number
- N6883625Q0033
About this file
This is a Contract Pricing Worksheet for the UNITAS 2025 Initial Planning Conference (IPC) solicited by the Department of the Navy Naval Supply Systems Command (solicitation N6883625Q0033). The worksheet details requirements for a 5-day conference from February 10-14, 2025, breaking down pricing elements for logistics, communications, transportation, and lodging services.
The requirements include: one main conference room accommodating 300 people with display equipment and 500Mbps WiFi; five breakout rooms for 50 people each with printers/copiers and displays; 15 Windows laptops with specified technical requirements (HP EliteBook 850 G8 equivalent) and peripherals; four 15-passenger vans with drivers operating 12-hour days; and lodging services at a minimum 3-star hotel for 30 personnel, including breakfast. The contract also covers meal vouchers for lunch and dinner for 30 personnel throughout the conference. All conference rooms require setup by February 9, 2025, at 1600 hours for walkthrough, and IT equipment must be ready for testing at the same time.
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| File | Type | Posted |
|---|---|---|
| Questions and Answers.pdf | ||
| 2.03 RFQ N6883625Q0033.pdf |
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UNITAS IPC 2025
| ELIN | Description | Unit of Issue | Quantity | Unit Price | Total Quantity | Total Price | POP Start Date | POP End Date | Comments | Note |
| 0001AA | Logistics Management and Integration Services | SUBCLIN Total | $0.00 | 02/10/2025 | 02/10/2025 | |||||
| Main Conference Room | DY | 1 | 5 | $0.00 | 02/10/2025 | 02/14/2025 | One (1) Main Conference room with tables and chairs to support 300 personnel. Conference rooms shall be set up and ready for walk through by 1600 on 09 February 2025 and be available until 14 February 2025. Seating arrangements shall by classroom style. One (1) printer/copier will be used in main conference room. The ESC shall provide one (1) large display in the Main Conference room using either a projectors or TV. The display shall be large enough to where 300 personnel are able to read and see the displayed information. The projector or TV shall have capability to be able to connect to computers to display PowerPoints. The Hi-speed WIFI internet service provided data speeds shall be at a minimum of 500Mbps for participants’ use 24 hours/day 10-14 February and one day prior to conference start date for testing. ESC shall ensure that the Hotel provides support as follows: Fresh Coffee and light refreshments for each reserved conference room. | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | ||
| Breakout Rooms | DY | 5 | 25 | $0.00 | 02/10/2025 | 02/14/2025 | Five (5) Separate breakout rooms to include tables and chairs to support 50 personnel in each breakout room. Each breakout rooms shall also include one (1) printer/copier and a one (1) projector or TV with HDMI capability. Breakout rooms shall be set up and ready for walk through by 1600 on 09 February 2025 and be available until 14 February 2025. The Hi-speed WIFI internet service provided data speeds shall be at a minimum of 500Mbps for participants’ use 24 hours/day 10-14 February and one day prior to conference start date for testing. ESC shall ensure that the Hotel provides support as follows: Fresh Coffee and light refreshments for each reserved breakout room | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | ||
| 0001AF | Communications Services | SUBCLIN Total | $0.00 | 02/10/2025 | 02/14/2025 | |||||
| **68 | Laptops | EA | 15 | 60 | $0.00 | 02/10/2025 | 02/14/2025 | The ESC shall provide Technology to include laptops 15 unclassified laptop computers with specifications equivalent to a HP EliteBook 850 G8. Laptops shall not be Lenovo brand in accordance with the federal Trade Agreement Act (TAA). Minimum specs to include a 3.0-gigahertz (GHz) processor, 512-gigabyte (GB) solid-state drive, 12 GB random access memory (RAM), built-in camera, antivirus installed, WiFi capability and Ethernet port. Laptops will operate on Windows 11 or newer, Adobe Acrobat installed and Microsoft Office 365 installed. All software will be set to US English language format. Contractor will also provide fifty (15) wired USB mice, fifteen (15) mouse pads, fifteen (15) laptop chargers, fifteen (15) wired headsets, fifteen (15) USB Common Access Card (CAC) readers, and fifteen (15) laptop bags. Hardware and software for this contract will be from 2022 or newer. Contractor will have a representative available to assist with material discrepancies as needed. The fifteen (15) laptops must be Windows operating system, with Adobe Acrobat, Microsoft Office, antivirus protection, WIFI compatible and able to connect via 20 foot HDMI and VGA cables provided by the ESC. All contractor provided IT equipment shall be available and ready to test for connectivity and functionality on 09 February 2025 at 1600. | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | |
| 0001AG | Transportation Services | SUBCLIN Total | $0.00 | 02/10/2025 | 02/14/2025 | |||||
| **7A | 15 Passenger Van With Driver | DY | 5 | 20 | $0.00 | 02/10/2025 | 02/14/2025 | The ESC shall provide four (4) Fifteen (15) passenger vans with drivers for approximately 12 hours per day 10-14 February 2025 in support of conference schedule and assorted site visits in support of planning efforts. Hours of operation will be from 0700 – 1900. Vehicles shall have unlimited mileage and drivers shall speak English. ESC will provide a designated transportation coordinator to work with a Military appointed transportation coordinator to work transportation schedule of events that will be determined prior to contract execution. Please see the PWS for the transportation schedule. | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | |
| 0001AC | Lodging and Laundry Services | SUBCLIN Total | $0.00 | 02/10/2025 | 02/14/2025 | |||||
| **44 | Hotel Dinner Voucher | EA | 30 | 150 | $0.00 | 02/10/2025 | 02/14/2025 | The ESC shall provide dinner vouchers at selected conference/hotel location. Dinner will be provided by hotel or overall service provider for approximately 30 PN personnel as outlined in the table below. Only 1 dinner voucher per PN personnel allowed, per day. If additional meals are required the ESC shall provide additional meals for the same price. Alcohol is explicitly not included as part of any meal. The government will not be charged for any unused dinner vouchers. | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | |
| **44 | Lunch Voucher | EA | 30 | 150 | $0.00 | 02/10/2025 | 02/14/2025 | The ESC shall provide lunch vouchers at selected conference/hotel location. Lunch will be provided by hotel or overall service provider for approximately 30 PN personnel as outlined in the table below. Only 1 dinner voucher per PN personnel allowed, per day. If additional meals are required the ESC shall provide additional meals for the same price. Alcohol is explicitly not included as part of any meal. The government will not be charged for any unused lunch vouchers. | Please see the Performance Work Statement (PWS) for additional information regarding this requirement. | |
| **42 | Lodging Services | NK | 30 | 150 | $0.00 | 02/10/2025 | 02/14/2025 | The hotel shall be rated at least 3 stars on a 5 star scale to meet minimum quality standards for this requirement. Guest room access entrances shall be located inside the hotel, with access provided through interior corridors. Rooms that are accessible from the outside or parking lot are not permissible. Hotel shall provide lodging with breakfast included for approximately thirty (30) PN personnel. PN attendees will arrive 10 February 2025 and depart 14 February 2025 for IPC. Rooms will be single occupancy. Late check outs should be at no additional cost. USG may change or cancel lodging requirements to include the person designated for any room up to 48 hours prior to occupancy without penalty. The U.S. Government will not pay for movies, mini-bars, laundry room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract. Movies, mini-bars, laundry, service charges, etc., will be itemized separately on service bills and provided to guest participants for payment. Hotel guests will be responsible for all legitimate charges appearing on their lodging statements. Hotel staff will inform guests during check-in which services will not be covered by the U.S. Government. The hotel staff should request a credit card from guests upon check-in. Charges not covered by the event are to be resolved between the guests and the hotel. Full Breakfast shall be included with all eligible PN participant rooms. Rooms and rates shall include an American style breakfast buffet to include egg, meat, fruit, cereal, juice and milk options (included in the hotel rate) which will be provided each morning to all PN personnel occupying rooms. Hotel shall accommodate breakfast from 0500 until 0630 daily for 50 PN guests. | ||
| Please see the Performance Work Statement (PWS) for additional information regarding this requirement. |
Grand Total $0.00
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