2.02e Attachment 5, Documentation of Essential Functions.pdf

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Reasonable Accommodation Support Services
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N0018926QW008
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This is a Documentation of Essential Functions form used for defining the key responsibilities of a job position. The document provides a template for hiring managers or supervisors to outline and justify up to five essential functions of a role, requiring detailed explanations for each function. The form instructs the manager to address specific criteria when documenting essential functions, including:

  • Whether the position exists primarily to perform the function
  • The number of employees available to perform the function
  • The specialization level of the function
  • Percentage of time spent performing the function
  • Consequences of not performing the function

The form requires the manager to provide context such as position title, pay plan/occupational series/grade, position description number, and contact information. Each essential function must be accompanied by a comprehensive justification addressing the listed criteria, with space provided for supporting documentation that establishes the function as essential to the role.

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Documentation of Essential Functions

The hiring manager/supervisor completing the Documentation of Essential Functions may collaborate with appropriate RA Coordinator, and the Human Resources (HR) Specialist if necessary, and shall maintain open lines of communication with the individual requesting RA.

When listing the essential functions, provide a justification that describes why each function is essential to the position. In your response, please incorporate the following factors that apply:

• Does the position exist to perform the function?

• Are there a limited number of employees available to perform the function?

• Is the function highly specialized or is the incumbent hired specifically for their ability to perform the function?

• What percentage of time is spent performing the function?

• What is the consequence of not performing the function?

If available, please provide the documentation that establishes the function as essential (e.g. position description, job announcement, etc.), as well as any other additional information that may factor into the accommodation decision.

Position Title:

Pay Plan/Occupational Series/Grade:

Position Description Number:

Hiring Manager/Supervisor Name and Email Address:

ESSENTIAL FUNCTION #1:

JUSTIFICATION:

ESSENTIAL FUNCTION #2:

ESSENTIAL FUNCTION #3:

ESSENTIAL FUNCTION #4:

ESSENTIAL FUNCTION #5:

Supervisor/Hiring Manager Signature Date

Date:
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File details come from the government source that posted it. Updated .