2- Clauses and Contract Requirements.docx

Section I - Deliveries or Performance The Contractor must submit all required deliverables, progress reports and documents in electronic format by email, referencing the contract number, to the Contracting Officer’s Representative (COR) of the contract.

Requirements Progress Reports: The contractor must submit via email to the COR either a monthly or quarterly progress report within fifteen (15) calendar days following the end of the reporting month. The type of report is determined at the Award.

Reports must contain a description of the work performed during the performance period, any delays/challenges encountered, any key milestones, work planned for the next performance period, Gantt chart or table of progress, and a financial summary. The financial summary must include funds expensed to date, any travel during the performance period, expected expenses for the next reporting period, and comparison to the overall funding for the project. Examples of suitable report templates can be provided by the PHMSA technical POC upon request. The progress report and financial summary can be submitted as a single document.

Data Management Plan: The Contractor must develop a data management plan, a requirement under DOT’s Public Access Policy. Templates for a data management plan can be provided by PHMSA’s Technical POC upon request. The Data Management Plan must, at a minimum, describe the overall types of data to be collected, where they will be stored and backed up, and roles and responsibilities for data management. The Servicing Agency Technical POC must create an ORCID1.

Project One-Pager: The Contractor must deliver a one-pager geared towards general audiences, including a plain-language overview/abstract, key outcomes, potential impacts, and explanatory visuals/charts.

General Report Requirements

1. Milestone/Final Report Requirements

a. Cover Page

i. Must include the BAA and Contract Number

b. Funding and AI Statement Page:

i. Must include the funding statement, “Research reported in this [publication/press release] was supported by the US Department of Transportation Office of Hazardous Materials Safety within the Pipeline and Hazardous Materials Safety Administration under award number [Contract #]. The content is solely the responsibility of the authors and does not necessarily represent the official views of US DOT or PHMSA."

ii. AI Statement: Any use of AI tools (i.e. generative AI or large language model [LLM, e.g. ChatGPT]) in the preparation of the Milestone/Final Reports must be disclosed on the cover page. If AI tools were used, indicate what AI tool(s) were used, the approximate percentage of the document that was generated or assisted by AI, and briefly describe the purpose of such use (e.g., language enhancement, content generation, literature review). The Contractor remains fully responsible for verifying the accuracy, originality, and ethical integrity of all content, including AI-generated portions. U.S. DOT reserves the right to reject any deliverable that U.S. DOT determines in its sole discretion may have used AI in an unreasonable, unethical, or illegal manner.

c. Executive Summary: The report must have a plain-language executive summary (no more than two pages) describing the context of the project, overall goal, and key takeaways.

2. 508 Compliance: Reports will be 508-compliant to meet the Americans with Disabilities Act (ADA) requirements for external publication. The Contractor is responsible for running built-in accessibility checkers and ensuring compliance. The COR will reject non-compliant deliverables.

3. Proprietary Information and Public Access: Unless otherwise excepted by the COR, milestone and final deliverables that are reports must be published to DOT’s Public Access repository, ROSA-P. Therefore, if proprietary data or information is included in deliverables, milestone reports/final reports must include a “public version” copy that does not contain proprietary information. The Contractor must notify the COR if the Contractor wishes to publish any of the project work in a peer-reviewed journal.

4. Copyright: The Contractor is responsible for vetting all images and graphics will be vetted for copyright and attribution. The Contractor is responsible for obtaining appropriate permission for use of images that are not created or generated by the Contractor. The Contractor shall provide sources and attribution information for images that are not created or generated by the Contractor.

Section II - Regulatory Provisions and Contract Clauses Prior to the submission of a proposal, the Offeror must thoroughly review and complete the provisions detailed below.

Incorporated by Reference:

FAR 52.202-1 – Definitions (JUN 2020) FAR 52.204-7 – System for Award Management (NOV 2024)

Incorporated in Full Text:

A. Mandatory Contract Clauses The following clauses are mandatory for this solicitation and will be included in the resulting contract:

FAR 52.252-2 – Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/ FAR 52.233-2 – Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

[Contracting Officer name and complete physical/email address to be inserted by Agency]

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision) FAR 52.240-90 – Security Prohibitions and Exclusions Representations and Certifications (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision, the terms "covered telecommunications equipment or services," "FASCSA order," and "covered foreign entity" have the meanings ascribed in FAR Part 40.

(b) Prohibitions. The Offeror is prohibited from providing or deploying any covered infrastructure, hardware, software, or services restricted by the information security and supply chain risk requirements of FAR Part 40.

(c) Representations [Offeror to Complete].

The Offeror represents that it [ ] WILL [ ] WILL NOT provide covered telecommunications equipment, unmanned aircraft systems (UAS) manufactured by a covered foreign entity, or services subject to an active FASCSA exclusion order to the Government in the performance of any contract, subcontract, or other contractual instrument resulting from this solicitation.

(d) Certifications. By signing this proposal, the Offeror certifies compliance with all information safety and supply chain security frameworks mandated under FAR Part 40 Subparts 40.2 and 40.3.

(End of Provision) B. Anticipated Contract Clauses (Notice of Intent for Resulting Awards) The final contract type will be determined at the time of award. Depending on the award mechanism and the delivery requirements specified in Section [#], the following clauses will be included in the contract:

General Contract Administration:

FAR 52.203-17 – Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.204-13 – System for Award Management Maintenance (OCT 2018) FAR 52.233-1 – Disputes (MAY 2014) FAR 52.242-15 – Stop-Work Order (AUG 1989) FAR 52.249-8 – Default (Fixed-Price Supply and Service) (APR 1984)

Invoicing & Payments:

FAR 52.232-1 – Payments (APR 1984) FAR 52.232-33 – Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

Intellectual Property, Copyright, and Public Access:

FAR 52.227-11 – Patent Rights—Ownership by the Contractor (MAY 2014) FAR 52.227-14 – Rights in Data—General (MAY 2014)