2-CIP CW 2306 Final Sealed Bid Packet 2026-03-24 (1).pdf

TOWN OF PRESCOTT VALLEY

CIP #CW2306 – Windsong Dr/Yavapai Rd

Waterline Improvements Project

Cover 1 March, 2026 Section 1

BID PROPOSAL PACKET

Town of Prescott Valley 7501 E. Skoog Blvd

Prescott Valley, AZ 86314

CONTACT: James Warne, PE Utilities Engineer

CONTRACT DOCUMENTS, SPECIFICATIONS & PLANS

CIP #CW2306 – Windsong Dr/Yavapai Rd Waterline Improvements Project

BID DUE DATE – MONDAY, APRIL 27, 2026, at 3:30 PM ARIZONA MST

PROJECT MANAGER

James Warne, PE Utilities Engineer

PROJECT PRINCIPAL

Neil Wadsworth, PE Utilities Director

PROJECT DESIGN ENGINEER

Andrew Baird, PE Kimley-Horn & Associates 101 West Goodwin Street, Suite 303 Prescott, AZ 86303

ANDREW C.

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Waterline Improvements Project

Table of Contents 2 March, 2026

TABLE OF CONTENTS

Section # Section Name

1. ....................... Cover

2. ....................... Table of Contents

3. ....................... Notice of Invitation to Bid (Advertisement)

4. ....................... Project Information

5. ....................... Bid Proposal including Bid Schedule(s)

6. ....................... Affidavit of Non-Collusion

7. ....................... Surety Bond (a.k.a. Bid Bond)

8. ....................... Technical Specifications and/or Special Provisions (under this cover)

9. ....................... Plans (under separate cover)

Appendices Document Title

A. ....................... Contract

B. ....................... Statutory Performance Bond

C........................ Statutory Labor and Materials Payment Bond

D........................ Contractor’s Affidavit Regarding Settlement of Claims

Notice of Invitation to Bid 3 March, 2026 Section 3

NOTICE OF

INVITATION TO BID

The Town of Prescott Valley is seeking bids for the construction of the CIP #CW2306 – Windsong Dr/Yavapai Rd Waterline Improvements Project. In general, the work consists of installing a new water main from Windsong Road to Yavapai Road. The project will require installing 1,120 lf of 8-inch main, valves, and fire hydrants, and connecting the new water main to existing mains.

Bid documents and plans may be obtained from the Town of Prescott Valley’s Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Vendors will be required to initially register with the Town of Prescott Valley’s Bonfire portal before submitting a bid proposal. Vendors may also utilize the internal chat feature of Bonfire or any questions you may have about the project. Please note that these chats are considered public and will be housed in the Project listing.

A non-mandatory pre-bid conference will be held at 1:00 PM Arizona MST on Monday, April 6, 2026 in the Town of Prescott Valley Civic Center Room 330, 7501 E. Skoog Blvd, Prescott Valley, Arizona 86314.

Electronic bid submissions will be accepted until 3:30 PM Arizona MST on Monday, April 27, 2026, on the Town of Prescott Valley’s Bonfire website. Please note that bids will only be accepted electronically moving forward, not in person. Immediately following the bid closing, the bid proposals will be electronically unsealed and read aloud in Room #330. Bid proposals received after the deadline will not be considered.

Each bid shall be accompanied by a certified check, cashier’s check, or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee that the contractor will enter into a contract to perform the proposal in accordance with plans and specifications.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informality deemed in the best interest of the Town.

s/Fatima Fernandez Town Clerk

2TC PUB March 29, April 5, 2026

Bid Proposal 4 March, 2026 Section 4

PROJECT INFORMATION

1. CIP No. and Project Name

CIP #CW2306 – Windsong DR/Yavapai Rd Waterline Improvements Project

2. Project Scope of Work:

In general, the work consists of installing a new water main from Windsong Road to Yavapai Road. The project will require installing 1,120 lf of 8-inch main, valves, and fire hydrants, and connecting the new water main to existing mains.

3. Applicable Standard Specifications and Details This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG). The MAG is further modified as per the Quad City Standard Details, Town of Prescott Valley Design and Construction Standards and Specifications, Town Code, and these Contract Documents, Specifications, and Special Provisions.

These referenced specifications and details are hereby incorporated into this construction contract by this reference.

4. Project Design Plans and Specifications The Design Plans, Technical Specifications and/or Special Provisions have been prepared by Kimley- Horn & Associates. The Technical Specifications are included in this Bid Proposal Packet. By this reference these specifications are incorporated into these contract documents.

5. Bid Schedule Quantities (PV/MAG 102.3) The quantities listed on the bid schedules are approximate. Actual quantities will be field verified for payment. Item quantities may be increased, decreased, or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule, or discussed in the Technical Specifications, are incidental to the work and no additional compensation will be made. The unit prices shall be considered as full compensation. Therefore, they must include all state and local taxes required.

6. Compensation for Alteration of Work (MAG 109.4.1) Section 109.4.1 of MAG Specifications is hereby waived. No adjustment in unit price will be made for quantity changes of greater than 20 percent.

Bid Proposal 5 March, 2026

7. Questions & Answer Process Bidders may utilize the internal chat feature of Bonfire to ask any questions about the Project. Please note that these chats are considered public and will be housed on the Project listing. Questions will not be accepted via phone or email. In-person questions may only be asked during the Pre-Bid Meeting. In-person questions asked during the Pre-Bid meeting will be compiled and posted to the Project as an Addendum. Any such attempt to directly ask questions of Town staff through phone, email, or in-person outside of the Pre-Bid Meeting may result in the rejection of the bid.

Any and all questions regarding the solicitation must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

8. Solicitation Contract Restrictions The Town is conducting a competitive solicitation process for this bid, free from improper influence or lobbying. Contact with members of Town staff, Town Council, Town Mayor, or anyone connected to the solicitation regarding this opportunity is strictly prohibited until the conclusion of the associated evaluation period and contract award. Contact includes direct or indirect contact by the Proposer, its employees, attorneys, lobbyists, etc. in an attempt to influence the solicitation process.

9. Pre-Bid Conference

A non-mandatory pre-bid conference is scheduled for Monday, April 6, 2026, at 1:00 pm. The Bidders shall have the opportunity to ask questions of the PROJECT ENGINEER and applicable Town staff. Any interpretation, clarification, or addition to the Contract Documents shall be provided by Addendum.

10. Preparation and Submittal of Bid Proposal (PV/MAG 102.5 & 102.9) The bid proposal is considered to be this ENTIRE BID PROPOSAL PACKET, completed in full. Bidders shall retain copies for their own records.

The Bid Proposal, Affidavit of Non-Collusion, Surety Bond, bid proposal guarantee (Bid Bond), and any Acknowledgement of Addenda shall be submitted electronically through the Town of Prescott Valley's Bonfire website at https://prescottvalleyaz.bonfirehub.com/. Bids will only be accepted electronically moving forward, not in person.

SEALED BID PROPOSALS must be received before the time and date specified in the NOTICE OF INVITATION TO BID (or as modified by addenda/um).

Shortly after the deadline, bid proposals will be opened and read aloud. Bid proposals received after the deadline will not be considered. The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, and waive any informalities deemed in the best interest of the Town.

Bid Proposal 6 March, 2026

Bid proposals will be evaluated and awarded based on the total base bid (i.e. all base bid schedules), plus or minus any alternate bid schedules (if any).

11. Subcontractors List (PV/MAG 102.6) A Subcontractors List is not required in the bid proposal submittal.

12. Permits Permits (and any associated inspections) are the responsibility of the contractor. At a minimum, the following permits are likely required to perform the work for this project:

• ADOT Encroachment Permit with Traffic Control Plan

• Town of Prescott Valley ROW Permit with Traffic Control Plan

▪ Building Permit (if construction trailer is used)

▪ Temporary Storage Yard Permit (if staging/storage is contemplated outside of project or contract property)

13. Licenses

• The Contractor and all Subcontractors shall have a:

1) valid Town of Prescott Valley Business Registration (if required)

2) valid Arizona Registrar of Contractors License for work required in this project.

3) And, any license(s) required by ADOT Encroachment Permit

14. Project Schedule

The total construction duration shall not exceed Ninety (90) calendar days from the date of the Notice to Proceed. The following schedule of project dates is anticipated:

1. Advertisement: Sunday, March 29, 2026 and Sunday, April 5, 2026

2. Pre-Bid Meeting: Monday, April 6, 2026

Town of Prescott Valley Civic Center, Room 330 1:00 PM Arizona MST 7501 E. Skoog Blvd, Prescott Valley

3. Bid Proposal Submittal Deadline Monday, April 27, 2026

3:30 PM Arizona MST

4. Contract Award Thursday, May 14, 2026

5. Pre-construction Conference Wednesday, May 20, 2026

6. Notice to Proceed & Monday, June 1, 2026

First Day of Construction Contract

7. Last Day of Construction Contract (90 Days) Monday, August 31, 2026

Bid Proposal 7 March, 2026

THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

(THIS SCHEDULE IS PROVIDED FOR INFORMATION ONLY.)

15. Liquidated Damages (MAG 108.9)

Failure to complete on time shall subject the contract to liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of MAG.

16. Hours of Work Work, to include equipment start up and/or staging of equipment or materials, shall not begin prior to 7:00 AM, nor shall it extend past 7:00 PM. Any request for changing the work hours shall be submitted to the Town of Prescott Valley Project Manager for consideration and approval.

Night work is expected for the work within E Frontage Rd. E Frontage Rd is to remain open to traffic between the hours of 5:30 AM and 7:00 PM. Work for this portion of the project shall be coordinated with the Town of Prescott Valley.

Night work may also be required to make water connections to the existing system as water service needs to be maintained during business hours. The connection at E Valley Rd in particular may require night work. The Contractor shall coordinate with the Town of Prescott Valley for shut down area.

Inspections are to be scheduled during regular working hours, 8:00 AM to 5:00 PM, Monday through Friday, excluding Town recognized holidays, unless otherwise approved by the Project Manager.

All materials, labor, and equipment for each phase of construction must be ready and on site before any portion of that phase of construction shall commence.

17. Subletting of Contract (MAG 108.2) The MAG Standard Specification 108.2 (E) is hereby amended. The Contractor shall perform a minimum of 20% of the work by dollar amount for this contract and can sublet up to 80% of work by dollar amount to subcontractor(s).

18. Cooperation Between Contractors This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

19. Work Site Safety and Security The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for, work site safety and security for this project. It is recognized that neither the Owner nor the Project Engineer or their representatives have control of or responsibility for work site safety and security.

Bid Proposal 8 March, 2026

“In compliance with the Town’s Hazard Communication Program (Loss Control Manual), the Town is hereby notifying the contractor of their rights under the Arizona Hazard Communication Standard. The Town will provide a copy of any Workplace Chemical List, and any existing SDSs the contractor may be exposed to, if any, for the project area. The contractor is responsible for providing SDSs for any hazardous chemicals they will be bringing to the Town of Prescott Valley workplace to which employees will have an exposure.”

20. Contractor Representative The Contractor shall be represented at all times during the work. Neither the Owner nor the Project Engineer will deal directly with Subcontractors. Instructions and information given by the Project Engineer to the Contractor's foreman or other on-site representative shall be considered as given to the Contractor.

21. Pre-Construction and Progress Meetings A Pre-Construction Meeting shall be scheduled prior to start of construction. The Project Manager (Town), Project Engineer, and Contractor shall be present. The sequence of work will be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed within the time specified and to allow for inspection and operations flexibility by the Town. A schedule of work, list of sub-contractors, and a list of contacts including emergency numbers are required and will be established at the Pre-Construction Meeting and maintained throughout the project.

Progress meetings will be held throughout the life of the contract by mutual agreement during the course of construction. The purpose of these meetings is to establish and maintain lines of communication, report on progress, discuss and resolve problem areas, and other such matters as related to the project. At each meeting, the Contractor shall submit, by bar chart or other approved method, an updated schedule of the types and locations of work expected to be performed over the ensuing time between each meeting.

22. Pre-Project and Post-Project Video Records The contractor shall thoroughly video record the project limits, prior to start of construction, and prior to any staging and/or delivery of materials & equipment. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

The contractor shall also thoroughly video record the project limits, post construction. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

23. Submittals Clean & legible copies of submittals shall be furnished by the Contractor to the Project Engineer and Project Manager. Submittals can be e-mailed to the Project Team or a minimum of four (4) copies of each submittal shall be provided to the Project Engineer. Submittals must be a submitted at least ten

(10) days prior to the commencement of work involving the submittal.

24. Construction Stakes, Lines and Grades Section 105.8 of MAG Specifications shall apply and is noted here for emphasis.

The Project Engineer will provide control stakes for the portion of the project, as requested by the

Bid Proposal 9 March, 2026

Contractor, with a minimum of three (3) working days' (72 hours') notice. To facilitate scheduling, the Contractor shall submit a schedule of anticipated staking requirements for the following four (4) weeks at each bi-weekly coordination meeting. After completion of each element of construction control staking, the Contractor's representative shall walk all staked areas with the Project Engineer for the purpose of accepting the stakes in place. After staking acceptance by the Contractor, the stakes are to be preserved by the Contractor.

Re-staking due to Contractor destruction of stakes, and/or failure to protect in place, will be provided on the above notification schedule at a rate commensurate with the rates charged by the engineering design firm, which will be deducted from Contractor payments:

25. Property to Be Used

The Contractor shall limit operations and equipment to Town of Prescott Valley Property, rights-of-way, and easements designated by the Owner or obtained by the Contractor for this project. Disturbances or damages to noted areas or other areas shall be restored to pre-construction condition or better, at the Contractor’s expense.

If any other property is used for staging of equipment or materials, the Contractor must obtain written permission from the property owner and supply a copy of the written agreement to the Town. In addition, written permission shall be obtained from adjacent property owners and owners of property directly across the street.

The staging area application process is as follows:

• Permission letter from the property owner for the property to be used for staging

• Permission letters from adjacent property owners and any owners across the street

• Completed and approved Temporary Storage Yard Permit (obtain from Town Development Services)

• Site plan showing storage yard details including screened fencing (submitted with application)

26. Operation of Existing Facilities Only Town staff or Town contract operators (JACOBS) shall operate water valves and other water system facilities. Contractor shall give the Town and JACOBS a minimum of 48 hours’ notice prior to the need to operate water facilities.

27. Sanitary Facilities The Contractor shall provide and maintain adequate sanitary facilities for his/her construction forces on the job site throughout the duration of the project.

28. Local Business Access The contractor shall maintain 24-hour access to all businesses and properties during the construction period. Additional "BUSINESS ACCESS" signs may be required as directed by the owner, Town, or

ADOT.

29. Residential Access The contractor shall coordinate with and provide access to all residences during the construction period.

Bid Proposal 10 March, 2026

30. Construction Water

It shall be the responsibility of the contractor to obtain a water source for his/her water usage. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

Water withdrawal from a nearby fire hydrant is available via the Town’s “Hydrant Meter Application” process.

Access Town Internet site per the following link:

https://www.prescottvalley-az.gov/departments/utilities/customer_accounts/forms_resources.php#outer-486

Hydrant Meter Application:

https://cms1files.revize.com/prescottvalleyaz/Documents/Departments/Utilities/Customer%20Accounts/ Forms/Hydrant%20Meter%20Application.pdf

Base User Rate: Based on 2” Meter. Volume Rate: Based on 2” meter.

31. Quality Control Quality Control (QC), for this project shall be the responsibility of the Contractor and shall be done at the Contractor's expense. The Contractor shall provide to the Owner a copy of all QC testing. The Owner may also perform "Quality Assurance (QA)", at no cost to the Contractor. In the event that the initial QA test fails, all additional QA retests shall be charged to the Contractor in the form of deductions to Contractor payments at the actual costs.

32. Traffic Control Traffic Control measures shall be performed in accordance with plans and specifications. Contractor shall submit a traffic control plan for approval by the Town of Prescott valley Public Works Department, in accordance with Right-of-Way Permit requirements, and the ADOT District Office, in accordance with their Encroachment Permit requirements. A traffic control plan submittal is required prior to the pre-construction meeting.

Key elements of this plan are as follows:

• The Contractor shall maintain convenient traffic access to the adjacent and nearby businesses and residences for the duration of the project.

• The Contractor shall provide the traffic control signs, markings and devices in accordance with the Manual of Uniform Traffic Control Devices and Town and ADOT supplements.

• It shall be the Contractor’s responsibility to closely coordinate all road closures, detours, and/or traffic flow alteration with local police, fire, and school officials. Coordination also includes the US Postal Service.

• The Traffic Control Plan shall be submitted to, and approved by, the Town of Prescott Valley prior to issuance of a Right of Way Permit.

Bid Proposal 11 March, 2026

• The Traffic Control Plan shall be submitted to, and approved by, the ADOT District Office prior to issuance of an Encroachment Permit.

• Traffic Control Plan will be in accordance with all requirements as stated in the Town of Prescott Valley Right-of-Way Permit, ADOT's Encroachment Permit and all applicable sections of the special provisions and specifications.

• The Notice to Proceed for this project will not be given until the Right of Way Permit and Encroachment Permit are issued.

33. Protection of Existing Utilities and Property and Project Site

Contractor shall be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Project Engineer at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the construction area and shall adequately protect the public, in and around the construction area. This may include, at the Contractor’s discretion, temporary fencing to prevent unauthorized access to the site. Contractor shall conduct the work to ensure the least possible inconvenience to the general public and adequate protection of persons and property in the work vicinity. The Contractor shall correct any hazardous condition immediately.

34. Dust Control and Trackout/Carryout The Contractor is required to adhere to dust control measures as per the contract specifications. In addition, the Contractor is responsible for controlling Trackout/Carryout of soil, material, and debris from the project site onto sections beyond the confines of the project site or adjacent / nearby properties. Upon observation by the Contractor of Trackout/Carryout, and/or upon notification from Project Manager, or his/her representatives, the Contractor shall clean up before the end of working day. If Contractor is not responsive to notification, the Owner shall perform clean up or hire a private firm for said services and actual charges based on equipment, fuel, labor, and incidentals shall be charged to the Contractor in the form of deductions to Contractor payments. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

35. Arizona 811 The Contractor is responsible for: 1.) securing all necessary Bluestake services for the project, and 2.)

field verification of all underground utilities prior to commencement of construction.

It’s recommended Blue Stake locations be recorded via photograph or video prior to construction activities in those areas.

36. Water Shutdown The Contractor shall minimize water shutdowns / interruptions. When a water shutdown is required, the Contractor shall provide advanced notice of 72 hours and shall closely coordinate the shutdown with the Town and its representatives. Shutdowns will require nighttime work to minimize water service disruption or provide water to businesses and residents affected by the shutdown. Any water shutdown will require notification by the Contractor to all entities impacted in accordance with requirements set forth in this Bid Proposal Packet.

Bid Proposal 12 March, 2026

37. Notifications

The Contractor is required to notify any business, resident, institution, adjacent construction project, school, medical facility, etc. impacted by this project. Notification, for example, could include door knockers, flyers, phone messages, fax messages, emails, and/or personal communication. Notification shall include dates, times, duration, noise impacts, type of construction and/or water interruption, emergency Contractor contact phone numbers, etc. The context of the notifications shall be prepared by the Contractor and provided to the Town for review / modification prior to distribution. Notifications shall be distributed no later than 72 hours in advance of construction, unless otherwise approved by the Town.

No additional payment to the Contractor shall be made for notification services regardless of the measures required. Said services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

38. Project Generated Excess The Contractor is responsible for: 1) the removal, transport, permitting, disposal, etc. of all and any excess vegetation, spoils, waste permitting, materials, system infrastructure, salvage items, pavement, debris, etc. generated by the project and 2) any associated costs. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

39. Excavation and Spoils The Contractor is responsible for ensuring that trenches, holes, depressions, etc. are not left exposed at the end of a work shift. Traffic plates, or other security measures, must be utilized to ensure safe passage over or around all cavities. Spoils must also be cleared from roadways, pathways, open ground, etc. at the end of a work shift if they inhibit conveyance or if safety within the project limits would be compromised. Excavation and spoil services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

40. Potholing The contractor is responsible for contacting Bluestake and locating underground utilities including all costs for exposure of public and private infrastructure to ensure locations, sizes, fittings, depth, alignment, etc. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

41. Dewatering

All water encountered during the work shall be disposed of by the Contractor in a manner such that it will 1) not damage public or private property 2) not create a public nuisance and 3) not create a public health problem. This work shall consist of furnishing equipment, materials, and labor necessary for the control and removal of water, the construction or installation of all facilities necessary to accomplish the work, and the subsequent removal of such facilities except when designated on the project plans or in the special provisions to remain in place. No separate measurement or payment shall be made for dewatering. This work shall be considered incidental and included in the unit price bid for construction or installation of the appropriate contract pay items per the bid schedules.

Bid Proposal 13 March, 2026

42. Asbestos Cement Pipe, Asbestos Materials, Valves, and Associated Valve Fittings

• Removal of Asbestos Cement Pipe (ACP) shall be completed in accordance with QCSD 395PV.

• The Contractor is responsible for all removal, exposure, handling, containment, transport, disposal, documentation, etc. of Asbestos Cement Pipe (ACP), asbestos materials, valves, and associated fittings.

• The Contractor shall follow all applicable Federal, State, Local laws, rules, and regulations with regard to removal, exposure, handling, containment, transport, disposal, documentation, etc. of ACP and asbestos materials. These laws, rules and regulations include, but are not limited to, applicable MAG, ANSI, AWWA, EPA and OSHA standards.

• The Contractor shall not direct-bury any of the ACP, asbestos materials, existing valves, or associated valve fittings.

• Each amount for valves listed in the Bid Schedules shall include the costs associated with removal, exposure, handling, containment, transport, disposal, documentation, etc. of ACP, asbestos materials, existing valves, and associated fittings.

• ACP, asbestos materials, valves, and associated valve fittings must be disposed of at a landfill licensed and approved for acceptance of said products.

• The Contractor shall provide documentation and certification to the Town and Project Engineer detailing proper transport and disposal of ACP, asbestos materials, valves, and associated valve fittings.

43. Erosion Control Measures

This project as designed will not disturb more than one acre of area within the project limits. Therefore, a Storm Water Pollution Prevention Plan (SWPPP) in binder format, Notice of Intent, and a Notice of Termination is not required. The contractor shall be responsible for controlling dust as an integral part of their construction activities as well as preventing water-borne debris and pollutants from entering receiving streams.

Dust control shall be monitored and regulated.

44. Warranty Period

The contractor shall provide a warranty for the project or any project that will be given to the public per agreement(s). The Town’s definition of a warranty includes any workmanship, labor, materials, equipment, sales tax, etc. required to restore a project to acceptance criteria as defined by the plan. The warranty period lasts for a minimum of two (2) years from the date of Town final acceptance of project completion. All warranty work shall conform to all applicable portions of the Town Design and Construction Standards and these Contract Documents.

45. Town of Prescott Valley Right-of-Way Permit Requirements The Town of Prescott Valley Public Works Department will require additional steps in order to secure a Right-of-Way Permit for the project. The Right-of Way Permit Application follows the Technical

Bid Proposal 14 March, 2026

Specifications. For further information, contact works@prescottvalley-az.gov, Prescott Valley Public Works Department, (928) 759-3070.

46. ADOT Encroachment Permit The Arizona Department of Transportation’s Northwest District Office will require an Encroachment Permit in addition to the Right-of -Way Permit from the Town of Prescott Valley. No work is planned within the ADOT Right-of-Way outside of the traffic control. The Contractor will be responsible for obtaining the Encroachment Permit from ADOT Northwest District Office.

The Encroachment Permit Application for the project follow the Technical Specifications. For further information, contact Northwestpermit@azdot.gov Northwest Permits Supervisor, ADOT Northwest District Office, (928) 777-5861.

mailto:Northwestpermit@azdot.gov

Bid Proposal 15 March, 2026 Section 5

BID PROPOSAL

Place: Bonfire https://prescottvalleyaz.bonfirehub.com/

Date: ___________

Ladies/Gentlemen:

In compliance with your invitation for bids and all conditions of the Contract Documents, the undersigned, __________________________________________________, a corporation organized under the laws of the State of __________________________, a partnership consisting of ________________________________________________ or individual trading as ___________________________________________________ of the Town/City of _______________________________, hereby proposes and agrees to furnish any and all plans, materials, labor, construction equipment, services, transportation, TAXES, AND

PERMITS required for performing all work for the construction of the CIP #CW2306 – Windsong

Dr/Yavapai Rd Waterline Improvements Project; and to construct the same and install the material therein for the Owner in a good and workmanlike and substantial manner and to the satisfaction of the Owner, through its Engineers and under the direction and supervision of its Engineers or their properly authorized agents; and strictly pursuant to, and in conformity with, the Specifications and Plans prepared by the Engineers for the Owner or their properly authorized agents at the following unit price rates included in the bid schedule below.

Waterline Improvements Project

Bid Proposal 16 March, 2026 Section 5

BID SCHEDULE Waterline Improvements

NOTE: This is only a sample; please fill out and submit the Excel BidTable in Bonfire.

Bidder’s Initials:

Item No

Spec No Description

Est.

Quantity

Unit Unit Price

Item Bid Total

1 MAG 105.8

Construction Stakes, Lines and Grade

1 LSum

2 MAG 106 Quality Control 1 LSum

3 MAG 109.10 Mobilization/Demobilization 1 LSum

Technical

Specification

Contract Allowance 1 ALL $50,000 $50,000

5 MAG 401.1 Traffic Control Plan 1 LSum

6 MAG 401.2 Barricades and Storage 1 LSum

7 MAG 401.3 Traffic Control Related Items 1 LSum

Technical

Specification

Erosion Control and Pollution Prevention

1 LSUM

9 MAG 201.1 Clearing & Grubbing 1 LSUM

10 MAG 336.2

Pavement Replacement, Quad City Std. Dtl. 200Q-1

2,310 SF

11 MAG 340.1

Remove and Replace Existing Concrete Curb and Gutter, Quad City Std. Dtl. 220Q-1

45 LF

12 MAG 340.2

Remove and Replace Existing Concrete Roll Curb, Quad City Std. Dtl. 220Q-1

5 LF

13 MAG 340.3

Remove and Replace Existing Single Curb, Quad City Std. Dtl.

222Q

5 LF

14 MAG 340.4

Remove and Replace Existing Concrete Sidewalk-6” Thick, Quad City Std. Dtl. 230Q

802 SF

15 MAG 340.5

Remove and Replace Existing Curb Ramp per Quad City Std.

Dtl. 231Q

124 SF

SAMPLE

Bid Proposal 17 March, 2026

BID SCHEDULE (Continued)

Waterline Improvements Bidder’s Initials:

Item No

Spec No

Description Est.

Quantity Unit

Unit Price

Item Bid Total

16 MAG 340.6

Remove and Replace Existing Curb Ramp per Quad City Std.

Dtl. 235Q

135 SF

MAG

350.2.1

Remove and Dispose Existing Water Main, Quad City Std. Dtl.

395PV

32 LF

Technical

Specification

Replace Existing Pavement Markings

382 LF

19 MAG 610.1

4" PVC Waterline, Quad City Std.

Dtl. 319Q-1

23 LF

20 MAG 610.2

8" PVC Waterline, Quad City Std.

Dtl. 319Q-1

1,120 LF

21 MAG 610.3

8" DIP Waterline, Quad City Std. Dtl. 319Q-1

40 LF

22 MAG 610.4

8" Mechanical Plug with Blowoff per Quad City Std. Dtl. 390PV and 390PV-1

1 EA

23 MAG 610.5

8" Mechanical Plug, Megalug all fittings

1 EA

24 MAG 610.6

Fire Hydrant with 6" Gate Valve, Quad City Std. Dtl. 319Q-2, 360Q, 362Q and 363Q

2 EA

25 MAG 610.7

Extra Protection, Quad City Std.

Dtl. 404P-1, 404P-2 and 404P-3

1 EA

26 MAG 610.8 Connect to Existing System 3 EA

27 MAG 610.9 18” Steel Casing (Boring) 68 LF

MAG

630.3.2 4" Gate Valve, Box and Cover, Quad City Std. Dtl. 391Q

1 EA

MAG

630.3.3 8" Gate Valve, Box and Cover, Quad City Std. Dtl. 391Q

11 EA

30 MAG 630.6

Air Release Valve, Quad City Std. Dtl. 390PV

1 EA

Bid Schedule Total =

Bid Proposal 18 March, 2026

Total Bid Schedule = $ (use numbers)

DOLLARS & CENTS

(use words)

Bid Proposal 19 March, 2026

The lowest responsible bidder is to be determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bid proposals, or to waive any informality in any bid proposal deemed to be for the Town’s best interests.

Per MAG 102.4 as modified by Town Public Works Construction Standards and Town Code, the undersigned hereby declares that they have physically visited the project site and have carefully examined the Project and Contract Documents relating to the work covered by the above bid proposal.

Enclosed herewith is a certified or cashier's check, or bid bond, payable to TOWN OF PRESCOTT VALLEY, in the amount of $_____________________________________ which is ten percent (10%) of the estimated contract quotations for the total amount of the bid. This check or bond is submitted as a guarantee that the undersigned will enter into a contract and furnish the required bond in the event a contract is awarded to the undersigned. The bid security attached, without endorsement, is to become the property of TOWN OF PRESCOTT VALLEY in the event the contract and bonds are not executed within the time set forth as liquidated damages for delay and additional work caused thereby.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract Documents.

The undersigned agrees to complete all work within Ninety (90) calendar days from the date of issuance of the Notice to Proceed. If the project elements noted are not completed within the specified time and dates noted above, liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of the most recent Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction will be applied per day thereafter until completion.

Bid Proposal 20 March, 2026

The undersigned has carefully checked all the above figures and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

The undersigned is the holder of Arizona State Contractor's License No. ______________ and Classification

Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

AGENT PROVIDING BID BOND -

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

Affidavit of Non-Collusion 21 March, 2026 Section 6

AFFIDAVIT OF NON-COLLUSION

STATE OF )

County of )

, being first duly sworn, deposes and says: THAT Print Name he/she is of Print Title (Owner/Officer/Agent/President/Vice President)

(Print Name of Company) who submits herewith to the TOWN OF PRESCOTT VALLEY, a bid proposal called CIP #CW2306 – Windsong Dr/Yavapai Rd Waterline Improvements Project.

THAT all statements of fact in such bid proposal are true;

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said bid proposal is genuine and not collusive or a sham;

THAT said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the TOWN OF PRESCOTT VALLEY or of any bidder or anyone else interested in the proposed Contract; and further, THAT prior to the public opening and reading of proposal, said bidder:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham bid proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his/her proposal;

3. did not, in any manner, directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit, or cost element of his/her proposal price or of that of anyone else;

Affidavit of Non-Collusion 22 March, 2026 Section 6

4. did not directly or indirectly submit his/her proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the TOWN OF PRESCOTT VALLEY, or to any person or persons who have a partnership or other financial interests with said bidder in his/her business.

BY:_____________________________________

Signature

STATE OF ARIZONA )

County of )

The foregoing instrument was subscribed and sworn to before me this

________________ day of ___________________________________, 2026.

NOTARY PUBLIC My Commission Expires:

Surety Bond 23 March, 2026 Section 7

SURETY BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________, as Principal (hereinafter called the Principal), and the _______________________, a corporation duly organized under the laws of the State of _____________________ and duly licensed and possessing a certificate of authority to transact surety business in the State of Arizona, as Surety (hereinafter called the Surety), are held and firmly bound unto the TOWN OF PRESCOTT VALLEY as Obligee, in the sum of ten percent (10%) of the total amount of the bid proposal of Principal, submitted by him/her to the TOWN OF PRESCOTT VALLEY for the work described below, for the payment of which sum, well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, and administrators, successors, and assigns, jointly and severally, firmly by these presents and in conformance with Arizona Revised Statutes.

WHEREAS, the said Principal is herewith submitting its proposal for the CIP #CW2306 – Windsong Dr/Yavapai Rd Waterline Improvements Project.

NOW, THEREFORE, if the TOWN OF PRESCOTT VALLEY shall accept the bid proposal of the Principal, and the Principal shall enter into a contract with the TOWN OF PRESCOTT VALLEY in accordance with the terms of the Bid Proposal, and give the Bonds and Certificates of Insurance as specified in the Standard Specifications with good and sufficient Surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract; or in the event of the failure of the Principal to enter into the contract and give the Bonds and Certificates of Insurance, if the Principal pays to the TOWN OF PRESCOTT VALLEY the difference not to exceed the penalty of the bond between the amount specified in the Bid Proposal and such larger amount for which the obligee may in good faith contract with another party to perform the work covered by the Bid Proposal, then this obligation is void. Otherwise, it remains in full force and effect, provided, however, that this bond is executed pursuant to the provisions of Section 34-201, Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of the section to the extent as if it were copied at length herein.

Signed and sealed this _______________ day of _________________, A.D., 2026.

Principal: _________________________

Title: _________________________ Witness: _________________________

Surety: _________________________

Title: _________________________ Witness: _________________________

Technical Specifications 1 March, 2026 Section 8

TECHNICAL SPECIFICATIONS

CIP # CW2306 – Windsong Dr/Yavapai Rd Waterline Improvements Project

Utilities Department 7501 E. Skoog Blvd.

Prescott Valley, AZ 86314

Technical Specifications 2 March, 2026

TECHNICAL SPECIFICATIONS (TABLE OF CONTENTS)

SECT. REFERENCE ITEM PAGE NO.

SECT. 101: ABREVIATIONS AND DEFINITIONS .................................................................................. TS-3

SECT. 105: CONTROL OF WORK ......................................................................................................... TS-3

SECT. 106: CONTROL OF MATERIALS ............................................................................................... TS-3

SECT. 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC ....................................... TS-4

SECT. 109: MEASUREMENTS AND PAYMENTS .................................................................................. TS-5

SECT. 201: CLEARING AND GRUBBING ............................................................................................. TS-5

SECT. 205: ROADWAY EXCAVATION .................................................................................................. TS-6

SECT. 336: PAVEMENT MATCHING AND SURFACE REPLACEMENT .............................................. TS-6

SECT. 340: CONCRETE CURB, GUTTER, SIDEWALK, CURB RAMPS, DRIVEWAYS AND

ALLEY ENTRANCE ................................................................................................................................ TS-6

SECT. 350: REMOVAL OF EXISTING IMPROVEMENTS ...................................................................... TS-7

SECT. 401: TRAFFIC CONTROL ........................................................................................................... TS-8

SECT. 601: TRENCH EXCAVATION, BACKFILLING AND COMPACTION .......................................... TS-9

SECT. 610: WATER LINE CONSTRUCTION ....................................................................................... TS-10

SECT. 630: TAPPING SLEEVES, VALVES AND VALVE BOXES ON WATER LINES ....................... TS-11

SECT. 801: EROSION CONTROL & POLLUTION PREVENTION ........................................................ TS-11

SPECIAL PROVISIONS ......................................................................................................................... SP-1

APPENDIX TS1 – TESTING GUIDES .............................................................................................. SP-1

APPENDIX TS2 – ADOT ENCROACHMEMT PERMIT APPLICATION .......................................... SP-7

APPENDIX TS2 – TOWN OF PRESCOTT VALLEY RIGHT-OF-WAY PERMIT APPLICATION .. SP-15

Technical Specifications 3 March, 2026

SECTION 101: ABBREVIATIONS AND DEFINITIONS

MAG Specifications, Section 101, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following changes are hereby made to the abbreviations and definitions contained in Section 101:

Board of Supervisors' definition and references thereto are hereby deleted and/or amended to mean the TOWN OF PRESCOTT VALLEY as applicable within the context of the definition.

"City" or "Town" shall mean the TOWN OF PRESCOTT VALLEY.

"Engineer" is augmented to include the Owner’s duly authorized representative(s) for this project, Kimley- Horn & Associates, Inc., 101 West Goodwin Street, Suite 303, Prescott AZ 86303, (928) 458-7121.

"Owner" and "Town" shall be used interchangeably and carry the same meaning.

Standard Specifications: This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG) - and the Standard Specifications for Road and Bridge Construction by the Arizona Department of Transportation (hereinafter referred to ADOT). The MAG Standards are further modified by the Town of Prescott Valley Design & Construction Standards, Standard Details, and these Contract Documents, Specifications, and Special Provisions. These reference specifications and details are hereby incorporated into this construction contract by this reference. Standards and/or specifications referenced in these specifications mean the most recent publication thereof, and are made a part hereof, and carry the same force as if they were printed here in their entirety.

RESOLUTION OF CONFLICTS: In the event that a conflict arises between specifications, the more restrictive specification shall apply, or as directed by the Owner.

SECTION 105: CONTROL OF WORK

MAG Specification, Section 105, is hereby included and made a part of this specification.

SECTION 106: CONTROL OF MATERIALS

MAG Specifications, Section 106, is hereby included and made a part of this specification with the following additional and/or clarifying provisions:

The following requirement is added under Section 106.2, Samples and Tests of Materials:

The Contractor will complete compliance testing or “Quality Control” of materials and construction, including compaction of subgrade, ABC, and asphaltic concrete compaction. The Contractor is responsible to achieve the specified results prior to testing by the Owner who will provide Quality Assurance testing as needed. If retesting is required due to the Contractor's failure to achieve the specified requirements, the cost of retesting will be withheld from Contractor payments. Contractor testing frequencies shall be per the "TESTING GUIDE" included as part of Section 106.2 and found at the end of these Technical Specifications as Appendix TS1. The Contractor shall provide copies of all test results to the Engineer and the Town of Prescott Valley within the following week of the test

Technical Specifications 4 March, 2026 performed and again prior to final acceptance of the project. Failure to provide test results in a timely manner, i.e. daily or weekly as determined at the preconstruction meeting, will be just cause for the Owner to withhold compensation for this item and will be just cause for non-acceptance of the work.

The required quality control testing shall address all elements which affect the quality of any material or aspect of the project, and includes, but is not limited to, the quality of the subgrade, backfill materials, aggregate base, chips, oil, concrete, and asphaltic concrete, and shall include, but not be limited to the following:

A. Mix designs B. Aggregate Production C. Quality of Components D. Stockpile Management E. Proportioning F. Mixing, including addition of Mineral Admixture, if required G. Placing and Finishing I. Compaction

Measurement and Payment: Measurement and payment for Quality Control, which price shall be full compensation for completion of compliance testing; provision of copies of all test results, and performing all work as specified herein will be made at the following contract unit price:

PAY ITEM PAY UNIT

QUALITY CONROL LUMP SUM (LSUM)

SECTION 107: LEGAL REGULATIONS AND RESPONSIBILITIES TO PUBLIC

MAG Specifications, Section…