2-BIDDOC 6000003010.pdf

4 World Trade Center, 150 Greenwich Street,21st Floor, New York, NY 10007

REQUEST FOR QUOTATION

Quantity Description Unit Price Total

Supply and Deliver Three (3) Mobile Charging Units, as described in the attached specifications.

Delivery as specified in Appendix D, Paragraph 51. Attachments:

"SPECIFICATIONS FOR: PURCHASE OF MOBILE CHARGING

UNITS” and "Appendices A-D" to be made part of this Contract.

Contract Administrator: Mr. Daniel Almeida

NOTE: PLEASE CONTACT MR. ALMEIDA THREE (3)

BUSINESS DAYS PRIOR TO DELIVERY FOR INSTRUCTIONS.

DELIVERY SHALL BE MADE BETWEEN THE HOURS OF 8AM

AND 2PM, MONDAY THROUGH FRIDAY.

Form and Submission of Bid

The Port Authority has temporarily ceased public bid openings and will allow for the electronic submission of bids.

The Port Authority of New York and New Jersey has temporarily ceased public bid openings and will allow for the digital submission of certain bids using the Bonfire platform, accessible via the link https://panynj.bonfirehub.com/portal/?tab=openOpportunities.

PLEASE QUOTE FULLY DELIVERED

PRICE

PAYMENT

TERMS

Total Delivered Price

RFQ Number / Bid Due Date

6000003010 / 09/16/2025

Bids must be received no later than 11:00:00 on the above Bid Due

Date

Deliver Goods/Services To:

New York Office Facilities

150 Greenwich St,4 World Trade Center

NEW YORK NY 10007

USA

Port Authority Procurement Contact

Cooper Zablocki / 212-435-4639 / czblocki@panynj.gov

Date 09/02/2025

This Quotation is subject to the terms and conditions set forth back on the pages hereof. Bidder is advised to read these before.

We have read the instructions and, if favored with an order, we agree to furnish the items enumerated herein at the prices and under the conditions indicated.

Signed ______________________________________

Firm Name ___________________________________

Telephone number__________________Date________

Fax Number___________________________________

Federal Taxpayer ID ____________________________

Bidder

Must

Sign

In

Two

Places

NOTICE TO BIDDERS: Unless the following term of assurance that the above offer is irrevocable is signed, the offer submitted herein shall not be deemed to be complete.

The foregoing offer shall be irrevocable for 90 days after the date on which the Port Authority of New York and New Jersey opens this proposal.

Signed______________________________Date___________

Firm Name__________________________________________

Quantity Description Unit Price Total

Bidders MUST register in order to download the solicitation documents and associated information regarding the referenced solicitation and in order to upload bid submissions. Registration on the Bonfire platform requires a separate and distinct registration from all other Port Authority platforms.

Sealed bids for the referenced solicitation will be received by the

Port Authority any time up to but not later than the due date and time indicated in the solicitation document. The Port Authority will accept only those bids in electronic format, and in the same readable Adobe PDF or in the format as provided by the Port

Authority. Bid submissions will be accepted by upload only at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded timely so as to be received by the Authority by the deadline in order to be considered.

Hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted. The Port Authority may request an original, signed paper submission at any time following the Bid Due Date. If requested, such original, signed paper submission must be identical to the electronic submission. In the event of a discrepancy, the electronic submission shall control.

If requested by the Port Authority, the paper submission must be identical to the electronic submission that was submitted by the

Bid Due Date. In the event of a discrepancy, the electronic submission shall take precedence.

THERE WILL BE NO PUBLIC BID OPENINGS AND HAND

NOTICE TO BIDDERS: Unless the following term of assurance that the above offer is irrevocable is signed, the offer submitted herein shall not be deemed to be complete.

The foregoing offer shall be irrevocable for 90 days after the date on which the Port Authority of New York and New Jersey opens this proposal.

Signed______________________________Date___________

Firm Name__________________________________________

REQUEST FOR QUOTATION

We have read the instructions and, if favored with an order, we agree to furnish the items enumerated herein at the prices and under the conditions indicated.

Signed ______________________________________

Firm Name ___________________________________

Telephone number__________________Date________

Fax Number___________________________________

Federal Taxpayer ID ____________________________

Bidder

Must

Sign

In

Two

Places

PLEASE QUOTE FULLY DELIVERED

PRICE

PAYMENT

TERMS

Total Delivered Price

This Quotation is subject to the terms and conditions set forth back on the pages hereof. Bidder is advised to read these before.

Date 09/02/2025

RFQ Number / Bid Due Date

6000003010 / 09/16/2025

Quantity Description Unit Price Total

DELIVERIES WILL NOT BE ACCEPTED. Bid results will be posted to the Port Authority’s website as soon as they are available.

By submitting this Bid, the Bidder offers to assume the obligations and liabilities imposed upon it herein and expressly makes the representations and warranties required to be made by it in this document.

Questions concerning Bonfire may be addressed to the contact provided on the Bonfire platform.

Questions concerning this solicitation shall be addressed only to the Buyer.

Mobile Charging Solutions

This item covers following services

1.00 Three (3) Mobile Charging Units

NOTICE TO BIDDERS: Unless the following term of assurance that the above offer is irrevocable is signed, the offer submitted herein shall not be deemed to be complete.

The foregoing offer shall be irrevocable for 90 days after the date on which the Port Authority of New York and New Jersey opens this proposal.

Signed______________________________Date___________

Firm Name__________________________________________

REQUEST FOR QUOTATION

We have read the instructions and, if favored with an order, we agree to furnish the items enumerated herein at the prices and under the conditions indicated.

Signed ______________________________________

Firm Name ___________________________________

Telephone number__________________Date________

Fax Number___________________________________

Federal Taxpayer ID ____________________________

Bidder

Must

Sign

In

Two

Places

PLEASE QUOTE FULLY DELIVERED

PRICE

PAYMENT

TERMS

Total Delivered Price

This Quotation is subject to the terms and conditions set forth back on the pages hereof. Bidder is advised to read these before.

Date 09/02/2025

RFQ Number / Bid Due Date

6000003010 / 09/16/2025

Date 09/02/2025

PA280/06-2025

TERMS AND CONDITIONS

1. For the purposes of this Request For Quotations (RFQ), the terms ''Authority,'' ''Port Authority,'' or ''PA'' mean the Port Authority of New York and New Jersey and/or the Port Authority Trans Hudson Corporation (''PATH,'') as applicable.

2. The Port Authority reserves the right to request information relating to seller's responsibility, experience and capability to perform the work.

3. Prices must be quoted in United States Dollars. All figures inserted will be interpreted as being quoted in United States Dollars. Unless otherwise specified, unit prices shall be quoted to two (2) decimal places.

4. Unless otherwise provided, complete shipment of all items must be in one delivery FOB delivery point freight included. Payment will not be made on partial deliveries unless authorized in advance by the PA and any discount, if applicable, will be taken on the total order.

5. Inspection and acceptance will be conducted at the delivery point, unless otherwise provided. Any risk of loss will be the seller's responsibility until such delivery and acceptance is made, unless loss results from negligence of the Authority.

6. PA payment terms are net 30 days. Cash discounts for prompt payment of invoices may be quoted, but will not be considered in determining award. If awarded a PO as a result of this RFQ, the seller shall comply with the Port Authority’s required invoice submission process, including, but not limited to submitting invoices electronically, for acceptance and verification by the authorized Port Authority personnel. Once approved invoices will be processed for payment. If notification is communicated that electronic invoicing is not available, invoices are to be sent electronically to the Contract Administrator.

7. Separate unit and total FOB delivered prices must be shown. In the event of a discrepancy between unit prices and total prices, unit prices will govern.

8. Sales to the PA and to PATH are currently exempt from New York and New Jersey State and local taxes and generally from federal taxation. The seller certifies that there are no federal, state, municipal or any other taxes included in the prices shown hereon.

9. The PA shall have the absolute right to reject any or all quotes or to accept any quote in whole or part and to waive defects in quotes.

10.Unless ''no substitute'' or ''no approved equal'' is indicated, seller may offer alternate manufacturer/brands, which shall be subject to Port Authority approval. Please indicate details of product being offered with its quote.

Brand name or equal descriptions are used as a means to define the performance or other salient characteristics of procurements. In the subject RFQ, even if the phrase ''or approved equal'' is inadvertently omitted, it is implied after any brand name.

11.Acceptance of seller's offer will be only in writing, authorized by the PA. No changes shall be made to any agreement resulting from this RFQ, except in writing, authorized by the PA.

12.If the seller fails to perform in accordance with the terms of this RFQ, or the terms of any agreement resulting from this RFQ, the PA may obtain the goods or services from another contractor and charge the seller the difference in price, if any, a reletting cost of $100, per order included in this RFQ, plus any other damages to the

PA.

13.The PA may cancel this RFQ at any time, when it is in the PA's best interest, via an addendum. The PA may terminate any agreement resulting from this RFQ, in accordance with terms and conditions of that agreement, in which case the successful seller (''Vendor'') shall be paid for items received and accepted, including shipping costs, if applicable, up to the time of termination, unless otherwise provided for in that agreement. The Vendor shall promptly submit its final invoice to the PA to be paid to the Vendor.

14.Upon request, sellers are encouraged to extend the terms and conditions of any agreement resulting from this RFQ with the PA to other government and quasi-government entities by separate agreement.

15.By signing this RFQ, the seller certifies to all relevant statements on Form PA 3764A (copy can be obtained at http://www.panynj.gov/business-opportunities/become-vendor.html), including but not limited to those relating to the submission of bids. As set forth on PA 3764A, the PA has adopted a policy that it will honor a determination by an agency of the State of New York or New Jersey that a seller is not eligible to bid on or be awarded public contracts because the seller has been determined to have engaged in illegal or dishonest conduct or to have violated prevailing wage legislation. The terms and conditions of PA 3764A will apply to any agreement resulting from this RFQ.

16.The Vendor may subcontract the services or use a supplier for the furnishing of materials required hereunder to such persons or entities as the PA, may, from time to time, expressly approve in writing. All further subcontracting shall also be subject to such approval by the PA. All persons to whom the Vendor subcontracts services shall be deemed to be its agents and no subcontracting or approval thereof shall be deemed to release the Vendor from its obligations under any agreement resulting from this RFQ.

17.The Vendor may not assign any subsequent agreement resulting from this RFQ without written consent of the PA.

18.The Vendor shall not issue nor permit to be issued any press release, advertisement, or literature of any kind, which refers to the Port Authority or that goods will be, are being or have been provided to it and/or that services will be, are being or have been performed for it in connection with this RFQ or any subsequent Agreement, unless the vendor first obtains the written approval of the Port Authority. Such approval may be withheld if for any reason the Port Authority believes that the publication of such information would be harmful to the public interest or is in any way undesirable.

19.Notwithstanding anything to the contrary, the seller acknowledges that the Port Authority's obligations, if any, under this RFQ, or any agreement resulting from this RFQ, are subject to the provisions of its Public Records Access Policy, and any amendments thereto, and any disclosure made pursuant thereto is not a violation of this RFQ. The Port Authority Public Records Access Policy can be found at https://www.panynj.gov/corporate/en/public-record-access.html, and is incorporated herein.

20.Neither the Commissioners of the Port Authority, nor Directors of PATH, nor any of them, nor any officer, agent or employee thereof, shall be charged personally by any seller with any liability, or held personally liable to any Contractor under any term or provision of this RFQ (or any agreement resulting from this RFQ), or because of its execution or attempted execution, or because of any breach, or attempted or alleged breach, thereof.

21.MBE/WBE/SDVOB GOOD FAITH PARTICIPATION - The Vendor shall use every good-faith effort to provide for participation by Port Authority Certified Minority Business Enterprises (MBEs), Port Authority Certified Women-owned Business Enterprises (WBEs) and Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) in all purchasing and subcontracting opportunities associated with any agreement resulting from this RFQ, including purchase of equipment, supplies and labor services. If this RFQ contains participation goals, the Vendor shall use good faith efforts to achieve the goals.

Good faith efforts to include and facilitate participation by MBE/WBE/SDVOBs shall include, but not be limited to the following:

A. Dividing the services and materials to be procured into smaller portions, where feasible.

B. Giving reasonable advance notice of specific contracting, subcontracting and purchasing opportunities to such MBE/WBE/SDVOBs as may be appropriate.

C. Soliciting services and materials from a Port Authority certified MBE/WBE/SDVOB. To access the Port Authority's Directory of MBE/WBE/SDVOB Port Authority certified firms go to http://www.panynj.gov/business-opportunities/sd-mwsdbe-profile.html.

D. Ensuring that provision is made to provide progress payments to MBE/WBE/SDVOBs as defined in the prompt payment provision below.

E. Observance of reasonable commercial standards of fair dealing in the respective trade or business.

For additional information on good faith efforts, refer to “What Are Good Faith Efforts” at https://www.panynj.gov/port-authority/en/business-opportunities/Vendor-Resources.html.

22.If this solicitation has not been set aside for the purposes of making an award based on bids solicited from Port Authority certified Minority Business, Women Business, Small Business Enterprises or Service-disabled Veteran-owned Business Enterprises as indicated within this RFQ, a price preference of 10% is available for NY/NJ Minority and Women Business Enterprises (M/WBEs), 5% for NY/NJ Small Business Enterprises (SBEs), or 10% for Service-disabled Veteran-owned Business Enterprises (SDVOBs) certified by the Port Authority (PA) by the day before bid opening for awards not exceeding one million dollars ($1,000,000).

23.Non-Discrimination Requirements - The Vendor shall take all necessary and reasonable steps to ensure non-discrimination in the performance and administration of all aspects of any agreement resulting from this

RFQ.

A. Vendor hereby agrees that no person on the ground of race, color, national origin, creed / religion, sex, age, or handicap / disability shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the furnishing of goods or services or in the selection and retention of subcontractors and /or vendors under any agreement resulting from this RFQ. Vendor shall also ascertain and comply with all applicable federal state and local laws, ordinances, rules, regulations and orders that pertain to equal employment opportunity and non-discrimination in employment.

B. Vendor agrees that these ''Non-Discrimination Requirements'' are a binding part of any agreement resulting from this RFQ. Without limiting the generality of any other term or provision of this RFQ or any agreement resulting from this RFQ, in the event the Authority, or a state or federal agency finds that the Vendor or any of its subcontractors or vendors has not complied with these ''Non-Discrimination Requirements,'' the Authority may cancel, terminate or suspend this RFQ or any agreement resulting from this RFQ.

C. Vendor agrees to cooperate fully with the Authority's investigation of allegations of discrimination.

Cooperation includes, but is not limited to, allowing the Authority to question employees during the investigation of allegations of discrimination, and complying with directives that the Authority or the State or Federal government deem essential to ensure compliance with these ''Non-Discrimination Requirements.''

24.To the extent permitted by law, the Vendor shall indemnify and hold harmless the Port Authority, its Commissioners, Directors, agents, servants, officers, representatives and employees from and against all claims and demands, just or unjust, of third persons (including Vendor's agents, servants, officers, representatives and employees) arising out of or in any way connected to or alleged to arise out of or alleged to be in any way connected with any subsequent agreement resulting from this RFQ and all other services and activities of the Vendor under any subsequent agreement resulting from this RFQ and for all expenses incurred by it and by them in the defense, settlement or satisfaction thereof. The Vendor assumes the following risks, whether such risks arise out of or are in any way connected to the Vendor's operations or to its performance of work under any agreement resulting from this RFQ, or arise out of acts or omissions (negligent or not) of the Vendor, the Port Authority or third persons (including agents, servants, officers, representatives, Commissioners, Directors and employees of the Port Authority and the Vendor) or from any other cause, excepting only risks occasioned solely by affirmative willful acts of the Port Authority done subsequent to the opening of bids/quotes on this RFQ, and shall to the extent permitted by law indemnify the Port Authority for all loss or damage incurred in connection with such risks: (a) the risk of any and all loss or damage to Port Authority or Vendor property, equipment, materials and possessions, and those of Vendor's agents, employees, materialmen or others performing work under any agreement resulting from this RFQ, on or off the premises, the loss or damage of which shall arise out of the Vendor's operations under any agreement resulting from this RFQ; and (b) the risk of claims, whether made against the Vendor or the Port Authority, including those, whether just or unjust, of third persons (including agents, servants, officers, representatives, Commissioners, Directors and employees of the Port Authority and the Vendor), for any and all injuries, loss or damages occurring to any property, equipment, materials and possessions of the Contractor's agents, employees, materialmen and others performing work under any agreement resulting from this RFQ.

25.Seller's attention is directed to the Port Authority's "Code of Ethics for Port Authority Vendors" (the "Code").

The Code will be made apart of any agreement resulting from this solicitation. The Code can be found at https://www.panynj.gov/business-opportunities/become-vendor.html.

26.The PA has transitioned to an all electronic method of paying its vendors and contractors via an Automated Clearing House (ACH) funds transfer. The Vendor must complete the Port Authority's ''Authorization Agreement For Direct Deposits And Direct Payments (ACH Credits)'' form, which is available at http://www.panynj.gov/business-opportunities/become-vendor.html, in order to receive payment. To avoid delays in payments for commodities and services provided, vendors and contractors must be enrolled in ACH.

The Authorization Agreement shall remain in full force and effect until the Port Authority has received written notification from the Vendor of its termination in such time and in such manner as to afford the Port Authority and the depository financial institution(s) a reasonable opportunity to act on it. Any questions on this initiative may be directed to the ACH Enrollments contact line at 201 216-6002 or emailed to

ACHENROLLMENT@PANYNJ.GOV.

27.Prospective Bidders are advised that additional vendor information , including but not limited to, forms, documents and other information, including protest procedures, may be found on the Port Authority website at:

http://www.panynj.gov/business-opportunities/become-vendor.html.

28.The Contractor shall provide its personnel, and shall require its subcontractors to provide their personnel, with Personal Protective Equipment (PPE) prior to entering the Facility, and shall replenish PPE periodically as appropriate. PPE is equipment worn to minimize exposure to hazards that may cause serious injuries and illnesses at the workplace. These injuries and illnesses may result from contact with biological, chemical, radiological, physical, electrical, mechanical, or other workplace hazards. PPE may include, but shall not be limited to, items such as face coverings, gloves, safety glasses, shoes, earplugs, muffs, hard hats, respirators, coveralls, vests and full body suits. The Contractor shall require its personnel, and shall require its subcontractors to require its personnel, to utilize such PPE as appropriate to the Facility and Work covered under the Contract or as may be required by the Port Authority. Regardless of the type of Work, face coverings may be required at Port Authority Facilities.

29.Where applicable, the Contractor shall make best efforts to provide sustainable packaging, in furtherance of the Port Authority's sustainability goals, as set forth in the Port Authority's Sustainable Packaging Guidelines, which can be found at https://www.panynj.gov/content/dam/port-authority/pdfs/supplier-diversity/sustainable-packaging-guidelines.pdf.

30.This Contract may be signed by a party, either by hand, or with an electronic signature affixed digitally and in each case, this Contract may be personally delivered or sent by email or other electronic means after execution.

Any such means of execution and transmittal shall have the same binding and legal effect.

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 1 of 59

PORT AUTHORITY OF NEW YORK AND NEW JERSEY

OPERATION SERVICES DEPARTMENT

CENTRAL AUTOMOTIVE DIVISION

241 ERIE STREET, ROOM 307

JERSEY CITY, NEW JERSEY 07310-1397

DATE: SEPTEMBER 2025

CODE: G525ICE-5209

SPECIFICATIONS FOR:

THREE (3) MOBILE CHARGING UNITS

1. General These specifications cover the furnishing of the latest production model Mobile Charger Units, capable of charging vehicles at level 2 and level 3, including manufacturer standard equipment as well as all indicated equipment, components, and features as described in the following specifications.

The unit and associated components, features, and equipment shall be furnished complete and ready for use, all as more fully required by the terms of these specifications and in strict accordance therewith, even if not specifically enumerated in these specifications. The unit and all equipment shall be the manufacturer's latest current published stock model(s), which meet the requirements of these specifications.

The units shall be procured via low bid process and be held strict to the expected meet a stringent delivery timeline of December 2025. The vendor shall price out separate cost to service and maintain the unit for a 1- year, 2-year and 5-year term.

Where possible, every effort shall be made to meet the following: at least seventy (70%) percent (value) of each vehicle's components and subcomponents be produced in the United States or Canada. Final assembly takes place in the United States and all equipment be purchased from a domestic supplier.

The failure to meet these objectives will not preclude award of this contract.

However, the Contractor is required to certify whether the item does or does not meet this domestic content and assembly provision, as set forth in Appendix C.

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 2 of 59

2. General Requirements Provide and deliver a towable Mobile Charging Unit equipped with one (1) Level III 120 kW DC Fast Charger (Twin Cord) and six (6) 19.2 kW Level II Chargers, powered by an onboard propane generator system. Unit shall be engineered for mobile deployment across Port Authority facilities to support electric vehicle (EV) operations.

Trailer & Chassis

• Heavy-duty towable trailer platform with ~250-gallon onboard propane storage

• Steel skid base with anti-vibration motor mounting

• Integrated locking storage compartments for cabling and controls

• Road legal lighting, reflectors, and safety equipment

• Stabilizer jacks for stationary operation

Power Generation System Engine Type: PSI 10L Turbo Industrial Spark Engine Certification: EPA Prime Use Certified, Dual-Fuel (Propane/CNG) Output Capacity:

• 150 kW (Natural Gas)

• 140 kW (Propane)

Configuration: 3 Phase, Open Frame Generator

• Standard Protections:

• Low oil pressure shutdown

• High coolant temperature shutdown

Key Features:

• Brushless industrial AC alternator

• Remote oil drain valve with hose

• Industrial aluminized muffler

• Break-in oil and 50/50 engine coolant included

Charging Equipment DC Fast Charger (DCFC):

• 120 kW, twin-cord, CCS1 compliant Level II Chargers:

• (6) individual chargers, each 19.2 kW output

• SAE J1772 compliant

Power Distribution: Configured for simultaneous charging of multiple EVs

Electrical & Controls

1. 1000 Amp marine-grade battery

2. 12V starting system

3. Main Disconnect Breaker: 225 Amp / 3 Pole / 480 Volt / NEMA 1

4. Remote emergency stop button

5. Control System: PDG ComAp InteliLite MRS16 Genset Controls

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 3 of 59

6. Remote Monitoring: PDG Web Supervisor (1-year included)

Cold Weather Package

• 12V Battery InteliCharger (ComAp)

• 1500W Block Heater

• 20A GFCI Receptacle w/ NEMA 3R Cover

Enclosure & Protection

• Industrial-grade powder-coated aluminum enclosure with steel skid

• Acoustic Insulation: Level 1 sound attenuation, UL-94, MVSS 302, HF-1 certified foam

• Access: Large lockable service doors for security and maintenance

• Stainless steel latches and hardware

• Rodent Guard Package: Protection for intake, exhaust, fork pockets, and all entry points against rodents, snakes, and birds

Environmental & Safety Compliance

• Meets EPA Prime Certification for dual-fuel engines

• Compliant with UL and NEMA standards where applicable

• Equipped with emergency shutdown and lockout provisions

This specification defines the minimum requirements for the Mobile Charging Unit. Equivalent or superior configurations may be considered if they meet or exceed the performance, safety, and compliance standards outlined above.

3. Additional Up-fit Requirements The Vendor Shall be responsible for installing Decals, in placement as approved per the rendering. The following decals shall be supplied by the Port Authority:

• Vehicle Number

• PA supplied Radio Units, quantity (2)

4. Advanced Warranty Options The manufacturer shall provide a standard 12-month / 2,000-hour warranty covering parts and labor for generator, charging systems, and trailer assembly. The following extended and advanced warranty options shall also be available for Port Authority selection:

1. Extended Powertrain Warranty – Up to 5 years / 10,000 hours on engine and alternator components.

2. Comprehensive System Warranty – 3 or 5 years coverage for generator, charging, and controls.

3. Onsite Service Package – Annual preventive maintenance visits included.

4. Remote Monitoring Support – PDG Web Supervisor extended subscription (up to 5 years).

5. Charger-Specific Coverage – Extended warranty for DCFC & Level II units (up to 5 years).

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 4 of 59

5. Maintenance Services Pricing The supplier shall provide pricing for scheduled maintenance services to ensure continued reliability and compliance. Pricing shall be structured as follows:

• Preventive Maintenance (PM) Packages:

o Annual PM Service (includes oil/filter change, coolant check, spark plugs, belt inspection, charger diagnostics, and safety system test).

o 500-hour Interval Service (engine oil, coolant, fuel system, filters, charging system diagnostics).

o 1000-hour Major Service (full inspection, alternator testing, software updates, exhaust/muffler inspection, charger recalibration).

• Optional Service Contracts:

o 1-Year PM Agreement – Fixed annual cost for 2 preventive visits.

o 3-Year PM Agreement – Discounted multi-year contract with priority scheduling.

o 5-Year Full Service Agreement – Comprehensive parts & labor coverage with

PMs, emergency call-outs, and priority response.

• Labor Rates & Travel:

o Standard labor rate (per hour) o Overtime/emergency response rate (per hour) o Travel cost (flat or per-mile rate)

Supplier shall provide a detailed cost schedule for the above services with the final proposal.

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 5 of 59

APPENDIX A

CONTRACTOR’S DETAIL SHEET

PORT AUTHORITY OF NEW YORK AND NEW JERSEY

OPERATION SERVICES DEPARTMENT

CENTRAL AUTOMOTIVE DIVISION

241 ERIE STREET, ROOM 307

JERSEY CITY, NEW JERSEY 07310 1397

DATE: SEPTEMBER 2025

CODE: G525ICE-5209

SPECIFICATIONS FOR:

Three (3) Mobile Charger Units

CONTRACTOR_____________________________TEL.NO.__________________________

REPRESENTATIVE___________________________________________________________

SUBCONTRACTOR_____________________________________TEL.NO.______________

SUPPLIERS OF SPARE PARTS (NAME, ADDRESS)

DELIVERY_____________________________________________________MONTHS

DELIVERY DATE ________________________________________________

COST OF ADDITIONAL TRAINING__________________________________

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 6 of 59

VEHICLE

MAKE____________________________________________________________

MODEL__________________________________________________________

ENGINE

MAKE____________________________________________________________

MODEL__________________________________________________________

FUEL TYPE_______________________________________________________

CYLINDERS______________________________________________________

HORSEPOWER____________________________________________________

DISPLACEMENT__________________________________________________

TORQUE_________________________________________________________

SAFETY SHUTDOWN:

MAKE______________________________________________________

MODEL____________________________________________________

BRAKES

TYPE_____________________________________________________________

ABS______________________________________________________________

WHEELS AND TIRES

FRONT:

TYPE_____________________________________________________

TIRE SIZE________________________________________________

REAR:

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 7 of 59

TYPE_____________________________________________________

TIRE SIZE_________________________________________________

CHASSIS ELECTRICAL SYSTEM

VOLTAGE_______________________________________________________

BATTERY

MAKE_____________________________________________________

MODEL____________________________________________________

COLD CRANKING AMPS____________________________________

QUANTITY_________________________________________________

FUEL TANK CAPACITY_________________________________________________

FINISHING AND PAINTING

COLOR_____________________PAINT #_____________________________

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 8 of 59

APPENDIX B

WARRANTIES

LIST ALL WARRANTIES PROVIDED. IDENTIFY EACH BELOW AND ATTACH ALL

TERMS AND CONDITIONS FOR EACH VEHICLE.

STANDARD WARRANTIES Years or Months Miles

1.

2.

3.

4.

Details of standard warranties delineating items covered and not covered by the warranty as well as terms and conditions of the coverage to be provided with RFQ

OPTIONAL / EXTENDED

WARRANTIES

Years or Months Miles Cost/Vehicle

1.

2.

3.

4.

5.

6.

7.

Details of optional warranties delineating items covered and not covered by the warranty as well as terms and conditions of the coverage to be provided if requested.

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 9 of 59

APPENDIX C

PRICING SHEET & DOMESTIC CONTENT CERTIFICATION

PRICING SHEET

COST PER UNIT

Mobile Charger Unit $

COSTS AS ORDERED

Model & Configuration × № Units = Total Price

Mobile Charger Units $ × 3 = $

Order Total $

In the event of any calculation error(s), unit price prevails.

In the event a unit price is omitted, The Port Authority shall have the right to re-calculate the total price divided by the # of units thus arriving at a unit price.

DOMESTIC CONTENT AND ASSEMBLY CERTIFICATION

Where possible, every effort shall be made to meet the following: at least seventy (70%) percent (value) of a vehicle’s components and subcomponents to be produced in the United States or Canada; final assembly taking place in the United States and all equipment be purchased from a domestic supplier.

Bidder certifies unit(s) meets domestic content and assembly requirements.

Bidder’s unit(s) does not meet domestic content and assembly requirements.

(Signature) Date

(Print Name)

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 10 of 59

APPENDIX D

AUTOMOTIVE PROCUREMENT

STANDARD CONTRACT TERMS AND CONDITIONS

PART I- GENERAL PROVISIONS

1. INTENT

These Terms and Conditions apply to the purchase three (3) Mobile Charger Units.

2. DEFINITIONS

Authority or Port Authority:

For the purposes of this agreement, the terms “Authority” or “Port Authority” mean The Port Authority of New York and New Jersey and/or the Port Authority Trans-Hudson Corporation (PATH), as applicable.

Agreement/Contract:

For the purposes of this agreement, the terms “Agreement” and “Contract” can be used interchangeably to mean the agreement entered into by the signatories of this document, and shall consist of the Specifications, this Appendix D, and any other appendices, attachments, exhibits or addenda, as outlined in the section entitled “Entire Agreement”.

Contractor/Vendor:

For the purposes of this agreement, the terms “Contractor” and “Vendor” can be used interchangeably to mean the entity entering into this Contract with the Port Authority of New York and New Jersey.

Chief Procurement Officer:

For the purposes of this agreement, Chief Procurement Officer means the Chief Procurement Officer of the Port Authority, or her successor in duties, or her authorized representative.

Days or Calendar Days:

As used in this agreement, the terms “Days or Calendar Days” mean consecutive calendar days, Saturdays, Sundays, and holidays, included.

Engineer:

As used in this agreement, the term "Engineer" means the Manager of the Central Automotive Division of the Port Authority, acting either personally or through his duly authorized representatives acting within the scope of the particular authority vested in them.

Month:

As used in this agreement, the term “Month” unless otherwise specified, means a calendar month.

Week:

As used in this agreement, the term “Week,” unless otherwise specified, means seven (7)

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 11 of 59 consecutive calendar days, Saturdays, Sundays, and holidays.

Work:

As used in this agreement, the term “Work” means all services, equipment and materials (including materials and equipment, if any, furnished by the Authority) and all other things necessary or proper for, or incidental to the services to be performed or goods to be furnished in connection with the service to be provided hereunder.

3. VENDOR REQUIREMENTS

The Vendor must have or be closely associated with an adequate, as determined by the Engineer, service facility staffed by trained and experienced service personnel and a stock of repair parts suitable for a timely response to the Authority's vehicle service requirements. All warranty work that requires more than one half a day (four (4) hours) must be performed at the Vendor’s designated repair site. All costs of moving the vehicle to and from this repair site are to be at the Vendor’s expense, and included in the warranty. Warranty work that requires less than one half day’s work may be performed at the local automotive shop with permission from the shop supervisor, and prior notification and mutually agreeable scheduling. In such instances, Vendor staff must work cooperatively with shop personnel in accordance with applicable labor agreements.

4. ENGINEER’S AUTHORITY

In the performance of the Work hereunder, the Vendor shall conform to all orders, directions and requirements of the Engineer and shall perform the Work hereunder to the satisfaction of the Engineer at such times and places, by such methods and in such manner and sequence as he/she may require, and the Contract shall at all stages be subject to his/her inspection. The Engineer shall determine the amount, quality, acceptability and fitness of all parts of the Work and shall interpret the Specifications and any orders for Extra Work. The Vendor shall employ no equipment, materials, methods or staff or personnel to which the Engineer objects. Upon request, the Engineer shall confirm in writing any oral order, direction, requirement or determination.

The Engineer shall have the authority to decide all questions in connection with the Services to be performed hereunder. The exercise by the Engineer of the powers and authorities vested in him/her by this section shall be binding and final upon the Port Authority and the Vendor.

5. GENERAL REQUIREMENTS

The unit and associated equipment shall be furnished complete and ready for use, all as more fully required by the terms of the Specifications and in strict accordance therewith.

The unit and all equipment shall be the manufacturers’ latest current published stock model(s), which meet the requirements of these specifications. Wherever it is specified that seventy percent (70%) (value) of a vehicle’s components and subcomponents are to have been produced in the United States or Canada, with final assembly taking place in the United States, the Vendor shall not substitute an equivalent make or model vehicle that does not meet such criteria, without prior express written approval by the Engineer. The Vendor shall submit with its bid all the brochures, drawings, and technical information necessary for a complete product evaluation.

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6. TAX EXEMPTIONS AND INDEMNITY - CUSTOMS DUTIES

Sales to the Port Authority, as a governmental instrumentality of the states of New York and New Jersey, are exempt from taxation, either state or municipal, in those two states, and also from federal taxation, including excise taxes. The Vendor therefore certifies that there are no such taxes included in the prices quoted herein. The Vendor should retain a copy of this agreement to substantiate the exempt sale. If, however, any sales tax, use tax, or excise tax imposed by Congress, by a state or any political sub-division thereof is now or hereafter applicable to the sale of the units to the Port Authority, such taxes will be reimbursed by the Port Authority, subject to the provisions of the tax indemnity below. In addition, the Vendor shall bear all customs duties or imposts and all export duties or imposts, if any, resulting from or in connection with the performance of this agreement.

7. TAX INDEMNITY

If any claim is made against the Vendor by a governmental Authority for the taxes as stated above, then the Port Authority will reimburse the Vendor in an amount equal to the amount of such tax required to be paid in accordance with the requirements of law, provided that:

The Vendor has complied with such rules and regulations as may have been promulgated relative to the claiming of any exemption from such taxes and has filed all the forms and certificates required by the applicable laws, rules, and regulations in connection therewith; and

The Port Authority is afforded the opportunity, before any payment of tax is made, to contest said claim in the manner and to the extent that the Port Authority may choose and to settle or satisfy said claim, and such attorney as the Port Authority may designate is authorized to act for the purpose of contesting, settling, and satisfying said claim; and

The Vendor gives immediate notice to the Port Authority of any such claim, cooperates with the Port Authority and its designated attorney in contesting said claim and furnishes promptly to the Port Authority and said attorney all information and documents necessary or convenient for contesting said claim.

If the Port Authority elects to contest any such claim, it will bear the expense of such contest.

8. INSURANCE PROCURED BY THE VENDOR- CITS01-2025-0458

The Contractor and its subcontractor(s) shall take out, maintain, and pay the premiums on insurance coverages required below, for the life of the Contract. General Liability Insurance shall be written on an ISO occurrence form CG 00 01 0413 or its equivalent covering the obligations assumed by the Contractor under this Contract, and including but not limited to premises-operations, products, completed operations, and independent contractors’ coverage, with contractual liability language covering the obligations assumed by the Contractor under this Contract.

Commercial General Liability Insurance - $2 million per occurrence for bodily injury and property damage liability

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Automobile Liability Insurance - $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

The above limits for Commercial General Liability and Automobile Liability can be met by any combination of primary, excess or umbrella.

The liability insurance shall be written on an occurrence basis, as distinguished from a “claims made” basis, and shall not include any exclusions for “action over claims”, insured vs. insured, and shall provide and encompass at least the following coverages:

Coverage for explosion, collapse and underground property damage (XCU) is not excluded; The insurance coverage (including primary, excess and/or umbrella) hereinafter afforded by the Contractor and all subcontractor(s) shall be primary insurance and non-contributory with respect to insurance purchased by the additional insureds; Excess/umbrella policies shall “follow form” to the underlying policy; Excess/umbrella policies shall have a liberalization clause and a drop down provision; To the extent any coverage the Contractor and subcontractor(s) obtains and/or maintains under this Contract contains “Other Insurance” language or provisions, such language or provisions shall not be applicable to the additional insureds or to any insurance coverage maintained by the additional insureds; All insurance policies shall include a waiver of subrogation, unless forbidden by law, in favor of the additional insureds; Defense costs must be outside of policy limits. Eroding limits policies are not permitted; In the event the Contractor and/or its subcontractors obtains and/or maintains insurance in an amount greater than the minimum limits required under this Contract, then the full limits of that insurance coverage will be available to respond to any claim asserted against the additional insureds that arises out of or is in any way connected with this Contract; Additional insureds coverage shall not be restricted to vicarious liability unless required by controlling law.

In addition, the additional insured provisions for the general liability and umbrella liability policy (ies) shall be written on a form at least as broad as ISO Form CG 20 10 10 01 (for ongoing operations work) together with ISO Form CG 20 37 10 01 (for completed operations work) endorsed to also include as an additional insured: “The Port Authority of New York and New Jersey and its related entities, including Port Authority Trans Hudson Corporation, (PATH), their Commissioners, Directors, Superintendents, officers, partners, employees, agents, their affiliates, successors or assigns” as Additional Insured (as defined in the policy or in an additional insured endorsement amending the policy’s “Who is An Insured” language as the particular policy may provide). The “Additional Insured” shall be afforded coverage and defense as broad as if they are the first named insured and regardless of whether they are otherwise identified as additional insureds under the liability policies, including but not limited to premises-operations, products-completed operations on the Commercial General Liability Policy. Such additional insureds status shall be provided regardless of privity of contract between the parties. The liability policy (ies)

Automotive Procurement Standard Contract Terms and Conditions Rev 6/1/20-- Page 14 of 59 and certificates of insurance shall contain separation of insured or severability of interests clauses so that coverage will respond as if separate policies were in force for each insured. An act or omission of one of the insureds shall not reduce or void coverage to the other insureds. The Contractor is responsible for all deductibles and losses not covered by commercially procured insurance. Any portion of the coverage to be provided under a Self-Insured Retention (SIR) of the Contractor is subject to prior review and approval of the General Manager, Risk Finance. If any part of the insurance is self-insured, Contractor and its subcontractors agrees to treat all losses within the self-insured retention as though commercial insurance is in place, including providing defense to the Additional Insured. Furthermore, any insurance or self-insurance maintained by the additional insureds shall not contribute to any loss or claim.

If any of the Work is to be done on or at Port Authority facilities by subcontractors and, if the Contractor requires its subcontractors to procure and maintain such insurance in the name of the Contractor, then such insurance as is required herein shall include and cover the additional insureds and it must have insurance limits not lower than those set forth by the Port Authority herein, along with all the insurance requirements in this section known as “Insurance Procured by the Contractor”. All insurance coverage shall be provided by the Contractor and/or by or for any of its subcontractors at no additional expense to the Port Authority and its related entities. A copy of this section titled “Insurance Procured by the Contractor” shall be given to your insurance agent and subcontractors and shall form a part of the covered contract or subcontract for insurance purposes in furtherance of the insurance requirements under this Contract.

Further, it is the Contractor’s responsibility to maintain, enforce and ensure that the type of coverages and all limits maintained by it and any of all subcontractors are accurate, adequate and in compliance with the Port Authority requirements; and the Contractor is to retain a copy of its subcontractors’ certificates of insurance. All certificates of insurance shall be turned over to the Port Authority prior to the start of work, including subcontractors’ work, and upon completion of the Contract. The contractor, its subcontractors and its insurers shall not, without obtaining the express advance written permission from the General Counsel of the Port Authority, raise any defense involving in any way the jurisdiction of any court, tribunal, agency, special district, commission or other authority exercising judicial or regulatory functions over the person of the Port Authority, the immunity of the Port Authority, its Commissioners, directors, officers, agents or employees, their affiliates, successors and/or assigns, the governmental nature of the Port Authority or the provision of any statutes respecting suits against the Port Authority. The Port Authority is an intended third-party beneficiary of the agreement between the Contractor, and each of its respective subcontractors and insurers, with the direct right to enforce the agreement with respect to this provision.