2-Addendum 1 Acknowledgement PW260809 Professional Architectural Engineering Design Services PW Utilities OP Facilities CF2704.pdf

Town of Prescott Valley

Public Works

7501 E. Skoog Blvd.

Prescott Valley Arizona 86314

Telephone (928) 759-3010 ▪ prescottvalley-az.gov

Addendum to RFQ for Professional Architectural & Engineering Design Services for Public Works

& Utilities Operations Facilities CF2704 August 25, 2026

Addendum #1

This Addendum #1 shall be made part of the Bid Specifications and Documents. All other provisions of the Bid Specifications and Documents remain unchanged.

This Addendum #1 shall include:

Pre-Bid Meeting (8/25/26) Sign In Sheet Pre-Bid Meeting (8/25/26) Q&A and meeting minutes

Receipt of Addendum #1 is hereby acknowledged by:

Signature Date

Printed Name Name of Firm/Business

Sign, date, and Fill-In Name of Person/Firm submitting a Proposal.

Upload this signed Addendum with your submittal in Bonfire in the designated deliverable.

https://www.prescottvalley-az.gov/ prescottvalley-az.gov | 928-759-3100 | 7501 E Skoog Blvd Prescott Valley AZ 86314

Project: Long Mesa Facility Replacement-CIP Project #CF2704 Date: August 25, 2026 at 2:00 pm AZ MST Location/Mode: Teams (online + some in-room attendees) Duration Approximately 20 minutes

Attendees

• See Sign in Sheet/List of Virtual Attendees

Agenda / Key Topics Discussed

• Facility planning for an operations/maintenance-type center

• Identified deficiencies in current facilities

• Study phase approach (options, costs, growth projections)

• Site details and possible future expansion parcels

• Procurement timeline for consultant selection

Discussion Summary Current Conditions and Need for New Facility

• The team discussed how current conditions can impact operations.

• Current facilities have issues:

• Only three bays in Fleet, described as makeshift

• Safety concerns: walk-around and trip hazards

• Inefficient workflow (staff walking across multiple bays back and forth)

Safety and Process Streamlining Goals

• Priorities included:

• Improving safety

• Streamlining internal processes to reduce unnecessary movement

• Designing the facility for more efficient job performance

Facility Features / Requirements (Needs vs. Wants) Components discussed:

• Parts room for fleet

• Showers (current facilities lack showers; staff use a garden hose)

• Locker rooms

• ADA compliance

• Potential two-story design considerations (zoning confirmation needed)

• Possible elevator

• Conference spaces:

• Smaller touchdown conference rooms for 1–2 people

• Larger conference room

• Break room / meeting room (potentially multi-use)

• Material bins and wash bays

• Fueling station

• Snow equipment storage

• Undercover features desired where possible, dependent on budget

Growth, Funding Context, and Capacity Planning

• Referenced funding and growth constraints:

• 100% sales tax revenue funded other than enterprise funds and HURF

• Limited staffing growth: 1–2 positions per year if lucky, will need to be evaluated

• Concern that Town may eventually be tapped out on positions as growth slows and/or funding can’t keep up with growth.

Construction While Maintaining Operations

• Main challenge: maintaining operations while constructing a new facility.

• Ideas mentioned:

• Potential location/access approaches discussed along E. Long Mesa Drive and/or E. Laredo Drive

• E. Laredo Drive to the north of the center could potentially become a main entrance

• Current exit gate exists and the nearby area is industrial, intended to be low-impact

• Flooding/elevation considerations:

• It may be beneficial to place storage/equipment lower south end of site and building functions higher elevation

Request for Multiple Options in Study Phase

• Requested the consultant provide 3–5 options.

• Town would choose preferred options and then evaluate:

• Estimated costs per option

• More detailed cost work expected during CMAR of the full design.

Site and Expansion Notes (Long Mesa Site) Current Site Selected

• Existing Long Mesa site

• Address referenced as 8452 E Long Mesa Drive

Parcel Details

• The site includes about 16 parcels individual parcels that the Town owns that were not merged.

• Combined parcels total about 4 acres.

Future Expansion Possibility

• Town is considering potential of purchasing parcels to the east of the current site for future expansion.

Parcel Consolidation Question

• A question was asked about parcel consolidation

• Response: not necessarily; it would be helpful but Town doesn’t want to spend project money on this, due to limited budget.

Procurement / Consultant Study Phase Timeline Internal Panel

• An internal panel will be used.

• Utilities representation will be included.

• Procurement confirmed at this time there is no requirement to have outside panel members for the initial planning phase of the project.

Bonfire Deadlines and Process

• Questions due date: September 21 at 5:00 pm AZ MST

• SOQ close date: September 28 at 3:30 PM Arizona time

• Based on submissions and scoring, an interview stage may or may not occur.

• After selecting a consultant:

• Negotiations likely during the month of October

• Council contract award targeted for the first meeting in November

Closing Remarks

• Thanked participants.

• Appreciation was expressed for consultants taking an interest in the Town of Prescott

Valley.

Heather Ruder hruder@prescottvalley-az.gov Attendee's Name & Title Telephone Number Fax Number E-Mail Address

TOPV

Company Name Address City State Zip

Josh Newsham jnewsham@prescottvalley-az.gov Attendee's Name & Title Telephone Number Fax Number E-Mail Address

TOPV

Company Name Address City State Zip

Audrey Smith asmith@prescottvalley-az.gov Attendee's Name & Title Telephone Number Fax Number E-Mail Address

TOPV

Company Name Address City State Zip

Lehua Compson lcompson@prescottvalley-az.gov Attendee's Name & Title Telephone Number Fax Number E-Mail Address

TOPV

Company Name Address City State Zip

Matthew Young myoung@admgroupinc.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

ADM Group Company Name Address City State Zip

Chris Ford cford@4linestudio.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

4Line Studio Company Name Address City State Zip

Sue Gray sgray@bwsarchitects.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

BWS Architects Company Name Address City State Zip

Keegan Tomonaga ktomonaga@glhn.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

GLHN

Company Name Address City State Zip

Gabby Weiss gweiss@glhn.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

GLHN

Company Name Address City State Zip

Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Company Name Address City State Zip

SIGN IN SHEET

PRE-SUBMITTAL MEETING

Professional Architectural & Engineering Design Services for Public Works & Utilities Operations Facilities

TUESDAY, August 25, 2026, 2:00 PM ARIZONA MST

IN-PERSON ATTENDEES

Tricia Covert tcovert@gh2.com

GH2 Architects Company Name Address City State Zip

Jake McGinley jmcginley@woodpatel.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

WOODPATEL

Company Name Address City State Zip

Julie Lanley jlanley@awarch.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Arrington Watkins Architects Company Name Address City State Zip

Johnny Birkinbine johnnyb@lineandspace.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Line and Space Company Name Address City State Zip

Alesea Cosgrove aleseacosgrove@architekton.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

ARCHITEKTON

Company Name Address City State Zip

Michael Quinn mquinn@awarch.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Arrington Watkins Architects Company Name Address City State Zip

Sanjeeta Neupane sanjeetaneupane@winslow-partners.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Winslow and partners Company Name Address City State Zip

Kathryn Butler kathryn@digstudio.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Dig Studio Company Name Address City State Zip

Randy Rody rrody@awarch.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Arrington Watkins Architects Company Name Address City State Zip

Belinda MacMaster, Marketing Director 520-505-3888 bmacmaster@bwsarchitects.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

BWS Architects Company Name Address City State Zip

ONLINE ATTENDEES

Professional Architectural & Engineering Design Services for Public Works & Utilities Operations Facilities

SIGN IN SHEET

PRE-SUBMITTAL MEETING

TUESDAY, August 25, 2026, 2:00 PM ARIZONA MST

Stephanie Munoz stephanie.munoz@dibblecorp.com

Dibble Company Name Address City State Zip

Jeremy Tuve 610-666-9200 jtuve@relamb.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Robert E. Lamb Company Name Address City State Zip

Rachael Johnson rkjohnson@performanceservices.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Performance Services Inc Company Name Address City State Zip

Jackie O'Brien jobrien@relamb.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Robert E. Lamb Company Name Address City State Zip

Sarah Betts sbetts@mwgstructural.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

MWG Structural Engineers Company Name Address City State Zip

Ryan Lantz rlantz@marc-taylor.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Marc Taylor Inc.

Company Name Address City State Zip

Caroline Lobo admin@suoll.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address suoLL architects Company Name Address City State Zip

Byron Cline bcline@4linestudio.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

4Lline Studio Company Name Address City State Zip

Chris Dolan Chris.Dolan@dibblecorp.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Dibble Company Name Address City State Zip

Lee Petty lpetty@peaklanddesign.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Peak Land Design Company Name Address City State Zip

SIGN IN SHEET

PRE-SUBMITTAL MEETING

Professional Architectural & Engineering Design Services for Public Works & Utilities Operations Facilities

TUESDAY, August 25, 2026, 2:00 PM ARIZONA MST

ONLINE ATTENDEES

Bob Georgeoff rgeorgeoff@performanceservices.com

Performance Services Company Name Address City State Zip

Amanda Jackson ajackson@bwsarchitects.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

BWS Architects Company Name Address City State Zip

Caitlin Burd cb@kinneyconstruction.net Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Kinney Construction Company Name Address City State Zip

Julia Donahue julia@atmosarch.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Atmosphere Architects Company Name Address City State Zip

David Takeuchi David.Takeuchi@stantec.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Stantec Company Name Address City State Zip

Megan Rice megan.rice@us.rlb.com Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Rider Levett Bucknall Company Name Address City State Zip

Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Company Name Address City State Zip

Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Company Name Address City State Zip

Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Company Name Address City State Zip

Attendee's Name & Title Telephone Number Fax Number E-Mail Address

Company Name Address City State Zip

SIGN IN SHEET

PRE-SUBMITTAL MEETING

Professional Architectural & Engineering Design Services for Public Works & Utilities Operations Facilities

TUESDAY, August 25, 2026, 2:00 PM ARIZONA MST

ONLINE ATTENDEES