2-26KP04Q - SOQ Architectural Services for SJMS Auditorium Upgrade.pdf

REQUEST FOR STATEMENT OF

QUALIFICATIONS

FOR

ARCHITECTURAL DESIGN SERVICES

Auditorium Upgrade at

South Jordan Middle School

Solicitation #26KP04Q

RELEASE DATE: September 5, 2025

DUE DATE: September 30, 2025 @ 3:00 PM

Jordan School District SOQ – Architectural Services

#26KP04Q

Due: September 30, 2025 Page 2

PURPOSE OF REQUEST

Jordan School District (JSD) is seeking statements of qualifications (SOQ) from firms engaged in providing architectural services in the state of Utah. The JSD Board of Education has authorized to procure design services and renovation plans for the auditorium at South Jordan Middle School in South Jordan, Utah.

GENERAL INSTRUCTIONS

This SOQ is designed to provide interested firms sufficient basic information to submit statements meeting minimum requirements, but is not intended to limit a statement’s content or exclude any relevant or essential data. Architectural firms are at liberty and are encouraged to expand upon the specifications provided in order to evidence service capability under any agreement.

JSD reserves the right to reject any or all statements, or to waive any formality or technicality in any submission, in the best interest of the District. JSD reserves the right to cancel this request for SOQ in whole or in part at any time, if it is in the best interest of the District.

BACKGROUND

The District covers approximately 150 square miles in the southwestern portion of Salt Lake County, and includes five municipalities and unincorporated areas of Salt Lake County, including:

Bluffdale, Copperton, Herriman, Riverton, South Jordan and West Jordan. Jordan School District operates 68 schools and has a student enrollment of over 57,400 students.

ISSUING OFFICE AND SOIQ REFERENCE NUMBER

The JSD Purchasing Department is the issuing office for this document and all subsequent addenda relating to it, on behalf of the JSD Department of New Construction. The reference number for this solicitation is #26KP04Q. This number must be referenced on all submissions, correspondence, and documentation relating to the SOQ.

SUBMITTING THE SOQ

Submissions must be received by September 30, 2025 at 3:00 p.m. (MDT). Statements received after the deadline will be late and ineligible for consideration.

The preferred method of submitting your proposal is electronically through U3P Bonfire, . If submitting electronically, we require that you also submit four (4) identical hard copies to the JSD Purchasing Department, 7905 S. Redwood Road, West Jordan, UT 84088 by the due date and time listed in this SOQ. However, if you choose only to submit hard copies, please include one (1) electronic version along with the hard copies in a sealed envelope with the solicitation “26KP04Q Architectural SOQ – SJMS Auditorium Upgrade” printed on the front of the envelope.

Registering with U3P Bonfire is available to all interested parties at no charge. Assistance in the registration process, “how-to-use” the site, technical training, trouble-shooting, assistance in

Due: September 30, 2025 Page 3 downloading/uploading documents, etc. is provided by contacting customer support by emailing at support.bonfire@eunasolutions.com. Jordan School District cannot provide these services.

When submitting a proposal electronically through U3P Bonfire, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the SOQ. If you are in the middle of uploading your proposal at the closing time, the system will stop the process and your proposal will not be received by the system.

Faxed or emailed proposals are not acceptable forms of submission and will not be considered as a valid response from an offeror.

QUESTIONS

All questions, interpretations, or clarifications regarding this solicitation shall be submitted through Bonfire Source and are subject to the deadline for submitting questions before September 24, 2025 at 5:00 p.m. If any firm detects any discrepancy, conflict, omission, or other error in these documents, they shall notify the District in writing, thru U3P Bonfire, and request clarification or modification of the SOQ documents. Clarifications, interpretations, and answers will be posted on U3P Bonfire and will be considered addenda to the original request for SOQ.

Any addenda submitted prior to the submittal deadline shall become part of this request and any information required shall be included in your proposal. Firms are cautioned not to consider verbal modifications. No District employee should be contacted in regards to this solicitation.

DESIGN CRITERIA AND CONSIDERATIONS

The auditorium at South Jordan Middle is in need of some upgrades outlined below:

Criteria

- Removal and replacement of current house and theatrical lights

- Complete upgrade of existing sound system

- Installation of permanent seating on current tiered concrete steps

Timeline

- Design and bidding timeline October 2025 to January 2026

- Construction timeline June 2026 to August 2026

The construction budget for this project starts at $1.3 million.

mailto:support.bonfire@eunasolutions.com

Due: September 30, 2025 Page 4

FEE DETERMINATION

The District reserves the right to negotiate all fees according to Utah Procurement Code 63G-6a- 1505 and as outlined in the applicable rules found in R33-15-303. These fees will be negotiated at the time the opportunity is issued to the selected and most qualified firm. If fair and reasonable compensation, contract requirements, and/or contract documents cannot be agreed upon with the selected, most qualified firm, JSD shall advise that firm in writing of the termination of negotiations. Upon failure of negotiations, JSD will enter into negotiations with the next most qualified firm.

STANDARD CONTRACT TERMS AND CONDITIONS

Any contract resulting from this SOQ with any qualified architectural firm will be subject to AIA Document B101 with JSD modified terms and conditions.

DISCUSSIONS WITH OFFERORS

An oral presentation by an offeror to clarify an SOQ may be required at the sole discretion of the District. However, the District may award a contract based on the initial statements received without discussion with the offeror. If oral presentations are required, they will be scheduled after the submission of proposals. JSD will not reimburse any fees your firm may incur for oral presentations and/or proposal preparation.

CONFIDENTIALITY

Offerors are required to mark any specific information contained in their submittal which they are claiming as protected and not to be disclosed to the public or used for purposes other than the evaluation of the SOQ. A Claim of Business Confidentiality may be appropriate for information such as client lists and non-public financial statements. An entire proposal may not be protected under a Claim of Business Confidentiality.

All materials submitted become the property of JSD. Materials may be evaluated by anyone designated by the District as part of the proposal evaluation committee. Materials submitted may be returned only at the District’s option and by written request from the submitting firm.

QUALIFICATIONS SUMMARY

The attached Statement of Qualifications and Performance Data Form (SQPD) must be filled out in its entirety and is required. Firms must also be properly licensed to do business in the state of Utah and must maintain sufficient insurance coverage throughout the project(s).

PROPOSAL RESPONSE FORMAT

All proposals must include and be organized as follows:

Due: September 30, 2025 Page 5

Tab 1 - Executive Summary - A one (1) page executive summary is to briefly describe the firm’s proposal. It must indicate any requirements that cannot be met by the firm. The reader should be able to determine the essence of the proposal by reading the executive summary.

Tab 2 - SQPD Form and Proof of Insurance, Statement of Litigation – This section is to include a completed statement of qualifications and performance data sheet (Form Attached) and an insurance certificate with specific levels of insurance that will be maintained by the firm throughout the project duration. Also, a listing of any actions taken by any regulatory agency against or litigation in the past ten years or any present litigation involving the firm, principals, agents or employees with respect to any work performed.

Tab 3 - Firm Experience - Preference will be given and evaluation scores will be higher for firms with relevant experience in projects completed for public K-12 schools located in the state of Utah.

Tab 4 - Staff Experience - Names of personnel who would be assigned to work with JSD on this specific project. Please include prior firms worked for within the last five (5) years and list comparable and relevant projects worked on. Indicate whether one or two separate project managers will be required.

Tab 5 – Consultant Team – List the consultant team, including engineering firms and manufacturing representatives that will be used for this project. Provide a brief summary of their qualifications and staff resumes to be considered.

Tab 6 – Relevant Experience & References – List a minimum of three (3) relevant projects in the last 10 years that have been successfully completed. Please list addresses of the project location, owner name, contact name, contact email, contact phone number, and the year the project was completed.

Tab 6 – Design Timeline – Provide a proposed timeline of design benchmarks and deadlines to be accomplished in order to have complete construction documents turned into the District for construction bidding by January 2026.

Due: September 30, 2025 Page 6

QUALIFICATIONS & PERFORMANCE EVALUATION CRITERIA

The District will evaluate each proposal submitted based on responsiveness to the District’s overall needs. A committee comprised of district staff will evaluate proposals against the following criteria. Each area of the evaluation criteria must be addressed in detail in the submitted statement.

(100 points possible)

5 Points Responsiveness and Completeness of Statement

30 Points Firm History, Experience and Capabilities

20 Points Employee Experience and Qualifications

25 Points Consultant Team Experience

10 Points References

10 Points Ability to Complete Design in a Timely Manner

The selection committee will be comprised of qualified personnel from JSD, may contain other individuals from the surrounding community or members of the JSD Board of Education. The selection committee will evaluate the statements submitted and determine which firm may be requested to provide additional information or may select the most qualified architectural firm based solely upon received submissions. The results of the qualified firm will be posted on the JSD Purchasing web site and firms will be notified through the U3P Bonfire website.