2-260242 Solicitation Document.pdf

(______________) Published on the City’s Website wichita.gov/legalnotices, Friday, September 25, 2026

REQUEST FOR BID NO. – 260242

Sealed Bids will be submitted electronically in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, OCTOBER 9, 2026. “Request for Bid” form MUST be used to submit your bid unless you are submitting your bid on our website (wichita.gov/procurementportal) using your secured login/password to submit a bid for:

PUBLIC WORKS & UTILITIES DEPARTMENT/BUILDING SERVICES DIV.

Fire Sprinkler Systems Testing and Modifications

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Bids will be opened after ten o’clock a.m., in the Board Room, 1st Floor, City Hall, 455 North Main, Wichita, Kansas.

Specifications and bid forms are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 N. Main, Wichita, Kansas 67202, (316) 268-4636. This information may also be obtained on our website above.

Dated at Wichita, Kansas this 25th day of September 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager https://www.wichita.gov/legalnotices https://wichita.bonfirehub.com/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFB #260242

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

WICHITA.GOV/PURCHASING

PURCHASING@WICHITA.GOV

wichita.gov/procurementportal

REQUEST FOR BID #260242

Fire Sprinkler Systems Testing and Modifications – Building Services Division City of Wichita – Public Works & Utilities Department

City of Wichita

September 25, 2026

PROJECT DEFINITION

The City of Wichita is seeking bids from firm(s) for Fire Sprinkler Systems Testing and Modifications for the Public Works & Utilities Department.

THE AWARD WILL BE BASED ON THE LOWEST AND BEST TOTAL NET BASE BID WITH OPTIONS

AS SELECTED.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Tracy Jordan (tjordan@wichita.gov) no later than 5:00 p.m. October 2, 2026.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule of Events Solicitation Advertised September 25, 2026 Questions Due Via Email October 2, 2026 @ 5:00 p.m. CT Questions Answered Via Addendum October 6, 2026 Bids Due October 9, 2026 @ 10:00 a.m. CT City Council Approval (tentative) October 2026 https://www.wichita.gov/PURCHASING mailto:Purchasing@wichita.gov mailto:tjordan@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFB #260242

Table of Contents

1. OVERVIEW AND SUMMARY

2. SCOPE OF SERVICES - SPECIFICATIONS FOR TESTING OF FIRE SPRINKLER SYSTEMS AND

MODIFICATIONS

3. BID TERMS

A. Questions and Contact Information:

B. Bid Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Bid Requirements:

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

4. CONTRACT PERIOD AND PAYMENT TERMS

5. INSURANCE REQUIREMENTS

6. GENERAL SPECIFICATIONS:

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 3 RFB #260242

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting requests for bids from vendors and/or firms for Fire Sprinkler Systems Testing and Modifications for the Public Works & Utilities Department. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City’s review and assessment of the bids meeting the criteria/specifications set forth herein.

2. SCOPE OF SERVICES - SPECIFICATIONS FOR TESTING OF FIRE SPRINKLER SYSTEMS AND

MODIFICATIONS

It is the intent of these specifications to provide for professional/technical services required for testing, certification as required of Fire Sprinkler Systems at various locations throughout the city to ensure compliance with NFPA 20, 25 and City of Wichita Code requirements. The successful contractor shall be responsible for all costs associated with licensing, permits, tools, labor and fees associated with this project at no additional cost to the city. All job locations will be invoiced separately.

Each contractor will be responsible for visiting each job site to verify all equipment and job requirements in order to comply with these specifications prior to submitting of bid.

Contractor Minimum Qualifications:

Contractor shall be NICET II, Wichita Licensed Fire Protection Contractor.

Contractor shall be capable of providing all inspections, certifications, repair and modifications as required by in House Company personnel. Those personnel shall be qualified/certified/licensed as per specifications.

Advanced Learning Library, 711 W. 2nd. St.

Contact Person: Devaughn Brown, 316-554-6474 Facility consists of two (2) Wet and one (1) Dry systems, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

https://www.wichita.gov/

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFB #260242

Block One/Ambassador Parking Garage, 360 E. Williams St.

Contact Person: Devaughn Brown, 316-554-6474 Facility is a garage Standpipe system, to be bid total pricing per location.

Completely test and inspect the standpipe sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Williams Street Parking Garage, 121 S. Emporia Contact Person: Devaughn Brown, 316-554-6474 Facility is a garage Standpipe system, to be bid total pricing per location.

Completely test and inspect the standpipe sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Wichita City Hall Parking Garage, 455 N. Main Contact Person: Devaughn Brown, 316-554-6474 Facility is a garage Standpipe system, to be bid total pricing per location.

Completely test and inspect the standpipe sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Wichita City Hall, 455 N. Main Contact Person: Devaughn Brown, 316-554-6474 Facility consists of Fourteen (14) floors Wet, one (1) Dry systems, and Fire Pump to be bid total pricing per location.

Test Fire Pump as per NFPA #20 Standards.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild. This test must be conducted on a Saturday at the City Hall location.

Century II, 225 W. Douglas Contact Person: Devaughn Brown, 316-554-6474 Facility consists of six (6) Wet and systems, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 5 RFB #260242

Expo Hall, 225 W. Douglas Contact Person: Devaughn Brown, 316-554-6474 Facility consists of four (4) Wet and one (1) Dry systems, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

City Arts, 334 N. Mead Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Central Maintenance Facility, 1801 S. McLean Contact Person: Devaughn Brown, 316-554-6474 Facility consists of three (3) Wet system, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Sewer Maintenance Building, 715 W. Harry Contact Person: Devaughn Brown, 316-554-6474 Facility consists of two (2) Dry systems, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards.

Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Mid America All Indian Center, 650 N Seneca St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards.

Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFB #260242

Wichita Art Museum, 1400 West Museum Boulevard Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) pre-action system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Evergreen Branch Library, 2601 N. Arkansas Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Westlink Branch Library, 8515 Bekemeyer Contact Person: Devaughn Brown, 316-554-6474 Facility consist of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

For Fire Department contact information, call 268-4466 and ask to speak to Battalion Chief, Jose Ocadiz

Wichita Fire Training Academy, 4780 E 31st Street S.

Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #4, 2423 W. Irving Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFB #260242

Fire Station #6, 1010 N 143rd St E Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #7, 2346 N. Coolidge Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #9, 360 S. Edgemoor Av.

Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #10, 2950 E. 21st St. North Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #12, 3443 S. Meridian Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide

Fire Station #13, 3162 W 42nd St N.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 8 RFB #260242

Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #16, 1632 N. Tyler Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #18, 2808 N. Webb Rd.

Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #19, 4440 S. Broadway Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #20, 2255 S. Greenwich Rd.

Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #21, 2110 N. 135th St W Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 9 RFB #260242

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Fire Station #22, 2659 S. Hydraulic Contact Person: Captain on duty Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Wichita Sedgwick Co. Historical Museum, 204 S. Main Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Wichita Animal Shelter, 3303 N Hillside St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Warren Parking Garage, 315 N Moore St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) dry standpipe, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Old Town Parking Garage (Hotel), 249 N. Mosley St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) dry standpipe, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFB #260242

Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Wichita Boathouse, 515 S Wichita St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Four Seasons Venue at Watson Park, 3022 S. McLean Blvd Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) dry system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Ice Center, 505 W Maple St.

Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Alford Library, 3447 S Meridian Ave Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Botanica, 701 Amidon St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system and yard hydrant, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 11 RFB #260242

Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Patrol East, 5215 E Lincoln St Contact Person: Devaughn Brown, 316-554-6474 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Airport Administration Building, 2173 Air Cargo Rd Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system and one (1) clean agent data room system, to be bid total pricing per location Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Air Cargo Facility, 1935 Air Cargo Rd.

Contact Person: Chad Mounce 316.946.4750 Facility consists of two (2) Wet systems and one (1) clean agent data room system, to be bid total pricing per location Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Federal Aviation Administration Building, 1801 Airport Rd, Contact person: Chad Mounce 316.946.4750 Facility consists of three (3) Wet systems. Two (2) in main building one (1) one in maintenance shop.

two backflows, one in confined space pit. to be bid total pricing per location Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Terminal Building, 2277 Eisenhower Airport Pkwy.

Contact Person: Chad Mounce 316.946.4750 Facility consists of four (4) Wet systems, two (2) dry systems one (1) pre-action system and six (6) clean agent data room systems, to be bid total pricing per location.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFB #260242

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Airport Parking Garage, 2280 Eisenhower Airport Pkwy.

Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system and one (1) Standpipe system, to be bid total pricing per location Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Airport Buildings and Utilities and Operations Facility, 2299 Eisenhower Airport Pkwy Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Multi-tenant facility, 1761 Airport Rd.

Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system and two (2) clean agent data room systems, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards. Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

U.S. Customs, 1700 Airport Rd Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system, to be bid total pricing per location Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Yard Fire Hydrant, 1601 S. Airport Rd Unit 1850

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFB #260242

Contact Person: Chad Mounce 316.946.4750 Backflow in vault serves hydrant located on the General Aviation ramp, to be bid total pricing per location.

Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that feed the hydrant and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Jabara Maintenance Shop, 3336 Jabara Rd.

Contact Person: Chad Mounce 316.946.4750 Facility consists of one (1) Wet system, to be bid total pricing per location.

Completely test and inspect the entire sprinkler system as per Section 8, Section 15.01.080 of the Code of the City of Wichita and as per NFPA #25 Standards Furnish labor, materials and equipment for the inspection, testing and certification including required permits and fees of all backflow preventers and check valves that are a part of this fire sprinkler system and to provide a report of deficiencies and quote to include materials and labor for repair/rebuild.

Option #1: Cost per day for lift equipment, if needed, as determined by the Contractor

Option #2: Hourly labor rate for service calls during normal business hours

Option #3: Hourly labor rate for service calls after hours

Options #4: Hourly labor rate for weekends and holidays

Option #5: Percentage of markup on material needs for repairs

General:

1. Contractor must furnish all labor, materials, and equipment required to complete the inspection, testing and certification of all systems specified, along with all costs associated with inspections, permits and fees associated with this project, without the City of Wichita incurring any additional cost.

2. Contractor is responsible to furnish the city with necessary insurance and bonds as required.

3. Contractor must keep the job site cleaned daily and haul away all debris when the job is completed.

4. Contractor must be a Wichita Licensed Contractor and provide proof of licensing with bid.

5. Contractor is responsible for repair of any damages to surrounding areas they may cause. These repairs will be inspected and approved by the contract administrator and/or his representative.

6. Contractor must coordinate all work with the city.

7. Contractor to visit all job sites to verify all dimensions and conditions and equipment requirements before submitting their bid. No allowances will be made once bids are submitted.

8. Contractor must complete this project within 120 days from receipt of the purchase order or pay

$100.00 per day liquidated damages to the city.

Exceptions to this rule will be allowed only if previous arrangements have been made and approved by the Contract Administrator or his appointed representative.

9. All inspection reports shall include a list of deficiencies discovered during the course of these inspections and a quote for repair/rebuild of said deficiencies along with all certification documents for all backflow preventers and check valves as required by code. The City will make the determination for the repair/rebuild.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFB #260242

10. A copy of all inspection reports shall be submitted to the Contract Administrator or his/her appointed representative before any payments are released.

11. Contract must update Fire Compliance Engine.

For inspection and coordination, contact: Devaughn Brown, Cell-(316)-554-6474; Office (268-4140) or Email: DWBrown@wichita.gov.

3. BID TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Tracy Jordan, tjordan@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “semi-hourly” on their Procurement Portal - Notification Center settings:

• Accept Invites from Agencies (to receive invitations for new solicitation opportunities)

• Accept Messages (to receive notifications for any published addendum)

Failure to select “semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Bid Submission:

Bids will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., Friday, October 9, 2026.

Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

mailto:DWBrown@wichita.gov mailto:tjordan@wichita.gov https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFB #260242

C. Evaluation Criteria:

Bid Award will be based on the Lowest and Best Total Net Base Bid with Options as Selected from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be rejected. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Bid (RFB) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement portal at wichita.gov/procurementportal.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

Event Date Solicitation Advertised September 25, 2026 Last Day for Written Question October 2, 2026 @ 5:00 p.m. CT Addendum Posting October 6, 2026 Bid Due October 9, 2026 @ 10:00 a.m. CT City Council Approval October 2026

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Have experience in providing similar services specified in this RFB.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and https://wichita.bonfirehub.com/ https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFB #260242 regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this

RFB.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

11. Wear company uniform or ID badge for identification purposes.

12. Meet local, state, and federal guidelines as applicable.

F. Bid Requirements:

1. Completed Bonfire Portal (wichita.gov/procurementportal) submission (or Request for Bid Form signed and dated if submitted via paper).

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Base Bid with Options as selected.

4. Exceptions to any part of this document clearly delineated and detailed.

5. Responses that do not include all required forms/items may be deemed non-responsive.

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 17 RFB #260242

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge.