2-26-127 - Request for Statement of Qualifications - Architect-Engineer - New Restrooms at Capital High.docx

Kanawha County Board of Education Charleston, West Virginia

REQUEST FOR STATEMENT

OF

QUALIFICATIONS

EOI# 26-127

ARCHITECTURAL/ENGINEERING

DESIGN SERVICES

New Restrooms at Capital High School in Charleston, West Virginia

TABLE OF CONTENTSTABLE OF CONTENTS

ARCHITECTURAL/ENGINEERING DESIGN SERVICE February 2026

ARCHITECTURAL/ENGINEERING DESIGN SERVICE February 2026

REQUEST FOR QUALIFICATIONS PAGE

Section I – Introduction Section II – Request for Qualifications Section III – Scope of Services Section IV – Statement of Qualifications . . . . . . . . . . . . . . . . . . . 1-3

Section V – Submittal Requirements . . . . . . . . . . . . . . . . . . . . . . 3-4 Section VI – Selection Process and Tentative Schedule Section VII – General Information . . . . . . . . . . . . . . . . . . . . . . . 4-5

SECTION I – INTRODUCTION

The Kanawha County Board of Education is inviting qualified firms to submit a Statement of Qualifications (SOQ) for providing Architectural/Engineering design services for New Bathrooms at Capital High School in Charleston, WV.

SECTION II – REQUEST FOR QUALIFICATIONS

Qualified architectural design firms may submit a statement of qualifications to provide architectural/engineering design services for the above referenced project(s). These services will include design and construction administration and the county board of education will be using the process as required in West Virginia Code 5G-1-3. Submitting firms must follow the instructions as provided in Section IV of this document. All firms submitting proposals will be considered and those firms considered most qualified will be short-listed and will be interviewed by the selection committee for further qualifications.

SECTION III – SCOPE OF SERVICES

Traditional Design and Construction Administration Services will be required. Project programming will be performed by the School Building Authority and the owner, the Architect will provide support during the planning phase as required when design or architectural elements are discussed. The scope of services will also be modified to comply with Kanawha County Schools Policy requirements; amending the basic services agreement between the owner and architect. All services will be performed by qualified professionals in collaboration with the county administrative staff.

SECTION IV – STATEMENT OF QUALIFICATIONS

The Architect will be selected through a qualifications-based selection process. Firms interested in providing design and construction phase services must submit a Statement of Qualifications (SOQ) that addresses the following issues:

3. Provide a list of sub-consultants along with their experience and qualifications.

5. Indicate your firm’s willingness to review, with the owner, previously designed school projects and to consider prototyping the design with adaptations for this project.

C. Experience of Key Personnel to be Assigned to this Project (30 points)

D. Project Approach and Understanding (25 points)

3. Describe the firm’s design quality control program strategies

E. Project References (10 points) Provide reference letters from previous projects from the Owner, or Owner’s representative, directly responsible for oversight or the project. Describe the project and services provided for these references. Attach the references to the SOQ Tabbed as Section E.

The Review Committee will provide overall evaluations of the firm and its perceived ability to provide the services required. The Review Committee will review the individual evaluation scores and establish a consensus score for each firm. The firms with the highest consensus scores will be considered for contract negotiation.

SECTION V – SUBMITTAL REQUIREMENTS

4. Previous Project Reference Letters attached as an Appendix to the SOQ.

Must provide: one (1) original and five (5) copies of the SOQ’s total of six (6) ; on or before the time and date listed below in the schedule under SECTION VI of this SOQ.

On the submittal package display: EOI# 26-127, Firm Name and Project Title: “Kanawha County Board of Education – Statement of Qualification for architectural/Engineering Design Services for New Bathrooms at Capital High in Charleston, West Virginia”

To obtain copy of “Statement of Qualification” in an editable word document visit:

https://kanawhacs.bonfirehub.com/portal/?tab=openOpportunities

Interested firms may submit their qualification in a bound format tabbed with individual sections of the proposal matching the outline of the SOQ. Submit proposals to:

Josh Lewis, Executive Director of Purchasing and Supply Management Phone: 304-348-6120 Email Address: jdlewis@mail.kana.k12.wv.us

Please be advised that failure to comply with the following criteria will be grounds for disqualification and will be strictly enforced:

· Receipt of submittal after the specified cut-off date; time and place

· Failure to provide the minimum number of originals and/or copies of the submittal specified.

· Submission of electronic copies only of the submittals

· Failure to submit the SOQ in the format requested in Section V of the document.

Adherence to the maximum page criterion is critical; each page side (maximum of 8½”X11”) with criteria information will be counted. Pages that have project photos, charts, and graphs will be counted towards maximum number of pages, twenty (20). The Kanawha Board of Education reserves the right to accept or reject SOQs that exceed the maximum 20-page limit.

SECTION VI – TENTATIVE SCHEDULE AND FEE NEGOTIATIONS

A Selection Committee will evaluate each SOQ according to the above criteria. The following tentative schedule has been prepared for this evaluation and selection process:

ANTICIPATED SCHEDULE

Advertisement……………………………………………………………………………..3/02/26 Statement of Qualifications Due……………………………………………………….....3/26/26 County Review of Firm(s)…………………………………………………………………3/30/26 Selection of Firm(s)………………………………………………………………………..4/03/26 County Review of Contact(s).............................................................................................. 4/09/26 Execution of Contract…………………………………………………………………… 4/17/26

The Owner will enter into negotiations with the most qualified firm and execute a contract upon completion of negotiation of fees and contract terms. If the Owner is unsuccessful in negotiating a contract with the committee selected most-qualified firm, the Owner will then negotiate with the next most qualified firm in sequence with the evaluation matrix scoring until an agreement is reached or a determination is made to reject all firms on the final list. Once negotiations reach an impasse with a firm, the owner will terminate the fee negotiations with that firm and will not return to that firm for any renegotiations.

SECTION VII – GENERAL INFORMATION

Instructions: The Owner shall not be held responsible for any oral instructions. Any changes to this Statement of Qualifications will be in the form of an addendum, which will be furnished to all registered Request for Qualifications holders.

Contract: The Owner shall provide a contract to the firm(s) finally selected, which shall constitute the entire agreement between the two (2) parties. The standard AIA Agreement between the Owner and Architect will be executed. Should a Construction Manager be used on this project the AIA Standard Form of Agreement between the Owner and Architect Construction Manager Version will be executed.

Contact with Evaluation Team and/or Owner: All firms interested in this project, (including the firm’s employees, representatives, agents, lobbyists, attorneys and sub-consultants), will refrain under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process; with any person who may play a part in the selection process, including but not limited to, the evaluation team, the Kanawha County Board of Education, and other county staff. This policy is intended to create a level playing field for all potential firms, assure that contract decisions are made in public and to protect the integrity of the selection process. All contact during this selection process must be addressed to the authorized representative identified below:

Josh Lewis, Executive Director of Purchasing and Supply Management Phone: 304-348-6120 Email Address: jdlewis@mail.kana.k12.wv.us

This concludes the Request for Statement of Qualifications for the Architectural/Engineering Design Services

ARCHITECTURAL/ENGINEERING DESIGN SERVICE February 2026