2-2535-03182 Disposable Supplies - Addendum 1 Final signed.pdf

ADDENDUM NO. 1

July 8, 2025

Disposable Supplies for Juvenile Temporary Detention Center of Cook County Illinois

Bid No. 2535-03182

To: Interested Vendors of Record

A. General:

This addendum revises the above-referenced solicitation. This addendum is issued prior to execution of the contract, forms a part of contract documents and modifies previously issued documents. Insofar as previously issued contract documents are inconsistent with modifications indicated by this addendum, modifications indicated by this addendum shall govern. Where any part of the contract documents are modified by this addendum; all unaltered provisions shall remain in effect.

B. Acknowledgement:

Acknowledge receipt of this Addendum by returning a signed copy of the Addenda Acknowledgement Form included with the Bid. Failure to do so may subject bidder to disqualification.

C. Attachments:

This addendum includes the attachments described below. One copy of each attachment is issued with this addendum, unless otherwise indicated. Insert the attachment(s) in the solicitation document in the correct sequence and location. Revise your response to this solicitation to reflect the modifications per this addendum, as applicable.

• Attachment 1: Revised IFB Solicitation Document Cover Page labeled Addendum No. 1

• Attachment 2: Revised IFB Solicitation Document Page SC-1A labeled Addendum No. 1

D. Changes

• The Bid Due Date has changed from 10:00 A.M. Local Time-Chicago on Wednesday, July 9, 2025 to 10:00 A.M. Local Time-Chicago on Wednesday, July 16, 2025

• The date for Responses to Vendor’s Inquiries has changed from Wednesday, July 2, 2025 to Wednesday, July 9, 2025

Originated by: Yaneth Lopez Suhail Khan Procurement Manager Lead Contract Negotiator

161 N Clark St Suite 2300 Chicago, Illinois 60601

Attachment 1: Revised IFB Solicitation Cover Page labeled Addendum No. 1

Bidder: Bidder’s E-Mail Address: ________________________

C O O K C O U N T Y G O V E R N M E N T Office of the Chief Procurement Officer

CONTRACT FOR SUPPLIES

NON-FEDERALLY FUNDED CONTRACT

Contract No. 2535-03182, Purchase Order No. (TBD)

DISPOSABLE SUPPLIES

FOR

JUVENILE TEMPORARY DETENTION CENTER OF COOK COUNTY ILLINOIS

QUESTIONS:

Any questions regarding this Bid should be submitted via Bonfire.

Questions submission deadline: Wednesday, June 25, 2025 at 12:00 p.m. Local Time - Chicago

BIDS DUE DATE: Wednesday, July 9, 2025 at 10:00 a.m. Local Time - Chicago

Wednesday July 16, 2025 at 10:00 a.m. Local Time - Chicago

BIDS MUST BE UPLOADED TO:

https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities

LATE BIDS WILL NOT BE CONSIDERED

BUYER CONTACT INFORMATION:

Buyer: Suhail Khan, Lead Contract Negotiator E-Mail: Suhail.Khan@cookcountyil.gov

Toni Preckwinkle Raffi Sarrafian Cook County Board President Chief Procurement Officer

Addendum No. 1 suhailkhan Cross-Out

Attachment 2: Revised IFB Solicitation Document Page SC-1A labeled Addendum No. 1

Contract No. 2535-03182 Disposable Supplies

SPECIAL CONDITIONS

SC-1A

SC-01 SCOPE

The Bidder shall provide DISPOSABLE SUPPLIES for the Juvenile Temporary Detention Center of Cook County, all in accordance with the Contract Documents, Specifications, and Proposal herein.

SC-02 CONTRACT PERIOD

The contract shall be effective for three (3) years with two (2), one (1) year renewal options effective after proper execution of the Contract Documents.

SC- 03 AWARD OF CONTRACT

The Contract shall be awarded to the lowest, responsible and responsive Bidder whose bid meets the requirements and criteria set forth in the Bid Documents. All items, unless otherwise stated, will be assumed to meet all specifications and requirements as set forth in the Bid Documents. Ambiguous bids which are uncertain as to terms, delivery, quantity, or compliance with specifications may be declared non-responsive and rejected. The County shall be sole determinant of the relevant and appropriate cost factors used in evaluating any Base, Options and/or Alternate bids. Bidders must quote all lines for consideration. It is the intent of the County to award this bid in whole and not in part. Only one award will result from this bid.

SC-04 MBE/WBE REQUIREMENTS FOR THIS CONTRACT

The Bidder shall have a subcontracting goal of not less than 12.5% MBE and 7.5% WBE of the awarded contract price for work to be performed.

The Bidder must comply with the County’s MBE/WBE participation requirements. The County has issued MBE/WBE goals for this Bid. The Bidder shall submit with its Proposal, an MBE/WBE Utilization Plan indicating how it proposes to meet these goals. If the Bidder has not met the goals or made good faith efforts to meet the goals, the Bidder’s response will be deemed nonresponsive and will not be considered for award.

Certified MBE/WBE Bidders may count their own participation, however, a woman owned firm certified as M/WBE or W/MBE may be counted towards the MBE or WBE goal, but not both. (Designations cannot be changed after submission of the compliance plan.)

Unless otherwise specified in the Bid Documents, for purposes of this contract, the contract amount is the total bid amount that has been entered on the Bonfire Bid Page.

SC-05 INQUIRIES

Any written request for interpretation of documents shall be submitted via https://cookcountyil.bonfirehub.com/portal/?tab=openOpportunities

Inquiries about the interpretation of the Specifications must be made only in writing and shall be directed to the Chief Procurement Officer. Inquiries will be answered in writing, if deemed necessary, by means of an Addendum issued by the Office of the Chief Procurement Officer. (Reference Instructions to Bidders, Section IB-05 “Exceptions and Addendum”, Page IB-3).

Inquiries must be received no later than :00 p.m. Local Time - Chicago on June 25, 2025.

Inquiries may be answered by the close of business on July 2, 2025. July 9, 2025

During the bid period, all inquiries must be submitted via the link provided above.

SC-06 ITEM SUBSTITUTION

The Contractor shall be prepared through his representative to offer substitutions at equal or lower cost. If a distributor is temporarily out of stock of a Brand name specified, the contractor may offer a different brand that meets the product specifications. All substitutions must be approved prior to delivery. However, in all such instances, each substitution should be labeled clearly as such on each invoice with a separate item code. Substitutions should exist only in "emergency" situations.

SC-07 DELIVERY LOCATION-INSTRUCTIONS

A. The Vendor shall make inside dock deliveries Monday through Friday to the location listed below, except on the following holidays: Columbus Day, Veteran’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Casmir Pulaski Day, Lincoln’s

Addendum No. 1 suhailkhan Cross-Out