2-25-131 Phase 1 Attachment A - Questionnaire FINAL.docx

DOCX document 116 KB Posted May 21, 2026

Attached to: Financial Reporting & Budgeting Software
Solicitation number: 25-131
Issued by: Winnebago County, Wisconsin

About this file

Written by GovTribe AI · May 25, 2026

This is a questionnaire attachment for a Solicitation for Proposals (SS-RFP) issued by Walworth County, Wisconsin, for Financial Reporting & Budgeting Software solutions. The County seeks to procure software to support department processes in four categories: financial reporting, operating budget reporting, capital budget production, and strategic plan production for the County Finance Department. The County may award to a single proposer providing all solutions or to multiple proposers for individual categories. Proposers must complete Parts 1, 2, and 3 of the questionnaire, with Part 4 applicable only to the solution categories they propose. The questionnaire requires responses addressing company background, qualifications, proposed solutions, general and technical requirements, and category-specific functionality and implementation details. Only proposers responding to this SS-RFP will be invited to participate in the demonstration phase.

Pricing information must include estimated implementation costs covering training, setup, and first-year maintenance or user license fees, along with annual maintenance costs thereafter, with explanations of assumptions. Proposers must demonstrate experience with government agencies of comparable size and complexity, knowledge of Government Accounting Standards Board (GASB) pronouncements and best practices, and preferably current implementation in a Wisconsin County. Required qualifications include proof of being licensed and incorporated to do business in Wisconsin, valid Unique Entity Identifier (UEI) numbers, absence of debarment or suspension status, and disclosure of any conflicts of interest. Proposed solutions must be fully implemented, tested, and in Go-Live status; beta or trial solutions are not acceptable. The questionnaire addresses both required and preferred specifications, including cloud-based capabilities, cooperative purchase agreement availability, cybersecurity certifications, multi-factor authentication, and integration with Munis financial software.

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ATTACHMENT A

Questionnaire #25-131 Financial Reporting & Budgeting Software The County has issued this structured questionnaire to collect consistent and comparable responses from all Proposers. The questionnaire is intended to help the County gain a clear understanding of the solutions proposed for any of the four (4) types of software solutions being sought: Financial Reporting Software, Budget Reporting Software, Capital Budget Production, or Strategic Plan Production.

To ensure complete and accurate evaluation, Proposers must follow the instructions in this questionnaire as well as the requirements outlined in Section X. Proposal Content and Submission of the SS-RFP.

Proposers are required to complete Parts 1, 2, and 3 of this questionnaire. Part 4 must be completed only for the solution categories included in the Proposer’s submission. As a reminder, the County is seeking the best solution for each area individually; therefore, Proposers are not required to provide information for all four solution areas.

All questions and requirements must be answered in full. Incomplete responses may be deemed unresponsive and may result in elimination from further evaluation.

Supporting attachments may be included and must be provided in accordance with the instructions outlined in Section X. Proposal Content and Submission.

Part 1 – Company Background

Name of Firm: Click or tap here to enter text.

Contact Name: Click or tap here to enter text.

(This should be the individual to provide clarifications, additional information, etc., if requested.)

Phone Number: Click or tap here to enter text. Email Address: Click or tap here to enter text.

Unique Entity Identifier (UEI) Number: Click or tap here to enter text.

(The UEI Number is the U.S. government’s standard, 12-character ID for organizations doing business with them, replacing the DUNS number.)

A. Acknowledgements and Qualifications

1. Proposer meets the minimum qualifications, specifications and requirements for the proposed solution(s) outlined in this request.

Click or tap here to enter text.

2. Proposer acknowledges receipt and inclusion of all Addenda associated with this request. Indicate the number of addenda issued.

Click or tap here to enter text.

3. Proposer acknowledges that neither the Proposer, its principals, nor proposed subcontractors/subconsultants are presently debarred, suspended, proposed for debarment nor declared ineligible from conducting business with Federal, State or local government.

Click or tap here to enter text.

4. Proposer certifies that no real or potential conflicts of interest are known. If there is a perceived conflict of interest, include a statement proposing remedial actions that would be taken to eliminate it. No conflict of interest should exist which would prevent the provider from representing Walworth County with respect to this proposal. Each provider must disclose all potential conflicts of which he or she has knowledge, or which may arise with respect to the representation of Walworth County on this proposal including, without limitation, any circumstances which would create the appearance of a conflict of interest. Walworth County will disqualify a potential provider if, in Walworth County’s sole judgment, such conflict would preclude effective representation by that provider.

Click or tap here to enter text.

5. Proposer confirms it is licensed and incorporated to do business in the State of Wisconsin, which includes being registered with the Wisconsin Department of Financial Institutions (DFI), if required to be registered. If Proposer is not required to be registered with DFI, provide supporting reasoning in the response.

Click or tap here to enter text.

6. Proposer confirms that it possesses a proven record of performance and has adequate financial resources, qualified personnel, necessary equipment, and organizational capacity to satisfactorily perform the services specified herein if awarded the contract.

Click or tap here to enter text.

7. Proposer confirms the proposed solution(s) is fully implemented, tested, and in Go-Live status. Beta or trial solutions will not be accepted.

Click or tap here to enter text.

8. Proposer confirms it has considerable experience in financial reporting (ACFR), budget reporting (Budget Book), and/or strategic plan production. Explain.

Click or tap here to enter text.

9. Proposer confirms it has knowledge of Government Accounting Standards Board (GASB) pronouncements or best practices.

Click or tap here to enter text.

B. Company/Solution Information

1. What is Proposer’s corporate headquarters location and address?

Click or tap here to enter text.

2. What experience does Proposer have working with government agencies or organizations of comparable size and complexity?

Click or tap here to enter text.

3. Explain how the proposed solution(s) continues to be developed to roll out new GASB pronouncements or best practices.

Click or tap here to enter text.

4. Describe the solution(s) licensing requirements, for example, would 5 licenses mean any 5 people could be in the file at one time, or would 5 licenses mean only the 5 people issued licenses may utilize the file.

Click or tap here to enter text.

5. List any other pertinent qualifying standards the Proposer and/or solution(s) have.

Click or tap here to enter text.

6. Describe the experience of the implementation staff regarding their knowledge of not only the software, but also the governmental accounting and budgeting requirements expected from GASB and Governmental Finance Officers Association (GFOA) for distinguished financial reporting and budgeting awards.

Click or tap here to enter text.

Part 2 – Proposed Solutions Indicate the solutions, functionality, and/or modules proposed with this response as requested in Section V. Scope/Specifications, Item 1. A. Desired Solutions/Modules/Functionality (Category Items) of the SS-RFP document (check all that apply):

☐ Financial Reporting Software – Item (1) ☐ Budget Reporting Software – Item (2) ☐ Capital Budget Production – Item (3) ☐ Strategic Plan Production – Item (4)

Part 3 – General and Technical Requirements for All Solutions For each general requirement in the below ‘Required’ and ‘Preferred’ tables, indicate whether the proposed solution meets the requirement. Provide an explanation describing how the solution satisfies the requirement, including any relevant details that support compliance. If the proposed solution does not fully meet a requirement, clearly describe any limitations or alternative approaches offered.

Required Specifications

Complies?

Explanation/Notes

The software would have the ability to store multiple years of data for comparison and for system calculations of change between years (i.e. increase/decrease amount)

☐ Yes ☐ No

The software must have privacy and security measures for transmitting, storing, and/or utilizing personal data and identifiable images

☐ Yes ☐ No

The software must have some way of authenticating users, such as single sign-on (SSO) or federated authentication (FIM)

☐ Yes ☐ No

The software must be able to import and export data to commonly used software, such as excel, adobe, etc.

☐ Yes ☐ No

The software should have the ability to create, save, and change report templates and have them brought forward from year-to-year

☐ Yes ☐ No

Ability to comply with the U.S. Department of Justice's rule which requires digital assets of state and local governments to meet the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA

☐ Yes ☐ No

Preferred Specifications

Complies?

Explanation/Notes

The software would offer a user-friendly interface with online functionalities for reviewing workpapers and be intuitive for both finance staff and external users

☐ Yes ☐ No

Comprehensive on-site training provided for finance staff on software usage and administration

☐ Yes ☐ No

Technical support would be on a 24/7 basis to ensure continuity of operations and end user support will be required outside the normal business hours of the finance office

☐ Yes ☐ No

The software should have the ability to have at least 20 separate report groupings

☐ Yes ☐ No

Technical support would be included in the ongoing support/maintenance fees rather than an individual fee each time support is needed

☐ Yes ☐ No

The software could be used to display a dashboard of in-use services and current status for overall system monitoring and management

☐ Yes ☐ No

Artificial Intelligence (AI) integration

☐ Yes ☐ No

Compliance with System and Organization Controls (SOC2) or similar standards

☐ Yes ☐ No

Compliance with International Organization for Standardization (ISO 27001) or similar standards

☐ Yes ☐ No

1. Technology Capabilities For each technology requirement listed below, indicate whether the proposed solution meets the requirement. Provide an explanation describing how the solution satisfies the requirement, including any relevant technical details, security controls, or architectural components that support compliance. If the proposed solution does not fully meet a requirement, the Proposer should clearly describe any limitations or alternative approaches offered.

Required Specifications

Complies?

Explanation

1. Cybersecurity Industry Certifications – Provide a list of certifications held in the explanation field

☐ Yes ☐ No

2. Provide the username/password authentication provider used by the solution

☐ Yes ☐ No

3. Multi-factor Authentication (MFA)

☐ Yes ☐ No

4. Secure Data Integrations – Provide a list of application protocol interfaces (API)

☐ Yes ☐ No

5. Network, System, and Security Requirements – Provide a list of URL’s and online domain names for network filtering approvals

☐ Yes ☐ No

Part 4 – Desired Solutions/Moules/Functionality (Category Items) This part is divided into four (4) solution categories:

Section A - Financial Reporting Software Section B - Budget Reporting Software Section C - Capital Budget Production Section D - Strategic Plan Production

Each of the solution categories includes unique requirements. Proposers are not required to respond to all solution categories and must provide responses only for the solution(s) proposed. If the proposed solution includes multiple categories, complete each section applicable to the response. It is only necessary to return sections of categories being proposed. Do not submit blank category sections.

Section A - Financial Reporting Software

1. How many years has the firm been in the business of providing Financial Reporting Software?

Click or tap here to enter text.

2. Does the firm currently have a minimum of one (1) Financial Reporting Software solution in place within a Wisconsin County (not required, but preferred)? ☐ Yes ☐ No

If yes, provide additional information: Click or tap here to enter text.

If yes, provide references to where the Financial Reporting Software is currently implemented in a Wisconsin County:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

If no, provide references where the Financial Reporting Software is currently implemented:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

3. Does the Financial Reporting Software use technology to offer cloud-based systems?

☐ Yes ☐ No

If yes, describe it: Click or tap here to enter text.

4. Is the Financial Reporting Software solution available to municipalities through an active cooperative purchase agreement(s)? (Examples include: National Association of State Procurement or NASPO, OMNIA, Sourcewell, or the like) (not required, but preferred). ☐ Yes ☐ No

If yes, provide cooperative details:

Cooperative: Click or tap here to enter text.

Cooperative Contract Term: Click or tap here to enter text.

5. Based on the County’s fund count and expenditures as presented in the SS-RFP Section II. Invitation/Background and number of users requested in Section V. Scope/Specifications, what is the estimated implementation cost, inclusive of training, set-up, and first year maintenance/user license cost: $ Click or tap here to enter text. ?

Annual maintenance/user license cost thereafter $ Click or tap here to enter text.?

Provide any explanation necessary and assumptions used in estimating the County’s anticipated cost. Click or tap here to enter text.

6. Financial Reporting Software Desired Modules/Functionality For each requirement listed below, indicate whether the proposed solution meets the requirement. Provide an explanation describing how the solution satisfies the requirement, including any relevant details that support compliance. If the proposed solution does not fully meet a requirement, clearly describe any limitations or alternative approaches offered.

Required Specifications

Complies?

Explanation/Notes

Allow for importing financial data from Munis

☐ Yes ☐ No

Ability to perform journal entries and budget amendments to imported balances within the reporting software for the purpose of report production as referenced in f. for different grouping account levels

☐ Yes ☐ No

Comply with Financial Data Transparency Act of 2022 (FDTA) and Extensible Business Reporting Language (XBRL) reporting requirements

☐ Yes ☐ No

Provide templates that meet GASB standards to implement new GASB statements, inserting new notes, tables, statements, etc. for ACFR production

☐ Yes ☐ No

Ability to make global changes to the document (one number changes, and that number is corrected elsewhere)

☐ Yes ☐ No

Preferred Specifications

Complies?

Explanation/Notes

Ability to group imported accounts for different purposes, such as the ACFR/different sections of the ACFR, Department of Revenue-State Report, Medicaid Report, Department of Transportations-Highway Report, Departments of Public Instruction-School Reports, and Budget Books (if applicable)

☐ Yes ☐ No

Flexibility to format report outputs differently for the various financial reports referenced in f.

☐ Yes ☐ No

Ability to determine and change funds between major and nonmajor fund designations which includes changing location and title of fund statements as appropriate

☐ Yes ☐ No

GFOA ACFR compliance checklist integration which links to the specific award

☐ Yes ☐ No

Public transparency capabilities (i.e.-Dashboards, etc.)

☐ Yes ☐ No

Information Specifications

Complies?

Explanation/Notes

Workflow (i.e.-Ability to track the stages of report approvals)

☐ Yes ☐ No

Allow for direct link to Munis database

☐ Yes ☐ No

Back-up documentation manager with multiple sign-off levels, allows multiple users to modify documents with version and conflict tracking for documents associated with specific aspects of the financial reports

☐ Yes ☐ No

Ability to allow limited access to auditors

☐ Yes ☐ No

Other available features that set your software solution above others

☐ Yes ☐ No

Implementation Specifications

Explanation/Notes

Describe the typical implementation process and timeline for each software solution, including level of effort expected from County staff versus Proposer’s implementation team.

Are various options provided for implementation, from train-the-trainer (likely preferred option) to full conversion of prior year document to your solution?

Is a third-party consultant typically used or does the Proposer complete its own implementation and/or training services?

Describe flexibility in licensing structure (users with access to the software), if any, during the implementation period versus ongoing licensing.

7. Provide additional information/comments below on the company and/or the Financial Reporting Software solution. This may include things such as a statement of work (SOW), an example project plan, approximate timeframe for project, a list of team members, and/or roles and responsibilities.

Click or tap here to enter text.

Section B - Budget Reporting Software

1. How many years has the firm been in the business of providing Budget Reporting Software?

Click or tap here to enter text.

2. Does the firm currently have a minimum of one (1) Budget Reporting Software solution in place within a Wisconsin County (not required, but preferred)? ☐ Yes ☐ No

If yes, provide additional information: Click or tap here to enter text.

If yes, provide some references to where the Budget Reporting Software is currently implemented in a Wisconsin County:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

If no, provide references where the Budget Reporting Software is currently implemented:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

3. Does the Budget Reporting Software use technology to offer cloud-based systems?

☐ Yes ☐ No if yes, describe it: Click or tap here to enter text.

4. Is the Budget Reporting Software solution available to municipalities through an active cooperative purchase agreement(s)? (Examples include: National Association of State Procurement or NASPO, OMNIA, Sourcewell, or the like) (not required, but preferred). ☐ Yes ☐ No

If yes, provide cooperative details:

Cooperative: Click or tap here to enter text.

Cooperative Contract Term: Click or tap here to enter text.

5. Based on the County’s fund count and expenditures as presented in the SS-RFP Section II. Invitation/Background and number of users requested in Section IV. Scope/Specifications, what is the estimated implementation cost, inclusive of training, set-up, and first year maintenance/user license cost $ Click or tap here to enter text.?

Annual maintenance/user license cost thereafter $ Click or tap here to enter text.?

Provide any explanation necessary and assumptions used in estimating the County’s anticipated cost. Click or tap here to enter text.

6. Budget Reporting Software Desired Modules/Functionality For each requirement listed below, indicate whether the proposed solution meets the requirement. Provide an explanation describing how the solution satisfies the requirement, including any relevant details that support compliance. If the proposed solution does not fully meet a requirement, clearly describe any limitations or alternative approaches offered.

Required Specifications

Complies?

Explanation/Notes

Allow for importing financial data from Munis

☐ Yes ☐ No

Ability to group imported accounts by defined characteristics (by fund type, fund, division, program type of revenue/expense, etc.)

☐ Yes ☐ No

Ability to Implement new GFOA guidance and feedback (new pages, sections, formatting, etc.)

☐ Yes ☐ No

Ability to make global changes to the document (Example: if one number changes, then that number is corrected elsewhere)

☐ Yes ☐ No

Preferred Specifications

Complies?

Explanation/Notes

Allow for multiple budget levels-currently we have five (5) levels: Department requested, Finance adjusted, Administrator, Preliminary, and Adopted with the last three presented to the County Board and the public with a formally prepared “budget book”

☐ Yes ☐ No

Provide templates that can be adjusted to create division summaries and other budget summaries to meet GFOA Budget award requirements

☐ Yes ☐ No

GFOA Budget award compliance checklist integration

☐ Yes ☐ No

Workflow

☐ Yes ☐ No

Information Specifications

Complies?

Explanation/Notes

Allow for direct link to Munis database

☐ Yes ☐ No

Payroll budget production capabilities, such as full-time equivalent (FTE) change tracking, pay and benefit budget per person calculations

☐ Yes ☐ No

Other available features that set the software solution above others

☐ Yes ☐ No

Implementation Specifications

Explanation/Notes

Describe the typical implementation process and timeline for each software solution, including level of effort expected from County staff versus Proposer’s implementation team.

Are various options provided for implementation, from train-the-trainer (likely preferred option) to full conversion of prior year document to your solution?

Is a third-party consultant typically used or does the Proposer complete its own implementation and/or training services?

Describe flexibility in licensing structure (users with access to the software), if any, during the implementation period versus ongoing licensing.

7. Provide additional information/comments below on the company and/or the Budget Software solution. This may include things such as a statement of work (SOW), an example project plan, approximate timeframe for the project, a list of team members, and/or roles and responsibilities.

Section C - Capital Budget Production

1. How many years has the firm been in the business of providing Capital Budget Production?

Click or tap here to enter text.

2. Does the firm currently have a minimum of one (1) Capital Budget Production solution in place within a Wisconsin County (not required, but preferred)? ☐ Yes ☐ No

If yes, provide additional information: Click or tap here to enter text.

If yes, provide references to where the Financial Reporting Software is currently implemented in a Wisconsin County:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

If no, provide references where the Financial Reporting Software is currently implemented:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

3. Does the Capital Budget Production use technology to offer cloud-based systems? ☐ Yes ☐ No

If so, describe it: Click or tap here to enter text.

4. Is the Capital Budget Production solution available to municipalities through an active cooperative purchase agreement(s)? (Examples include: National Association of State Procurement or NASPO, OMNIA, Sourcewell, or the like) (not required, but preferred). ☐ Yes ☐ No

If yes, provide cooperative details:

Cooperative: Click or tap here to enter text.

Cooperative Contract Term: Click or tap here to enter text.

Annual maintenance/user license cost thereafter $Click or tap here to enter text.?

Provide any explanation necessary and assumptions used in estimating the County’ anticipated cost. Click or tap here to enter text.

6. Capital Budget Production Desired Modules/Functionality

Required Specifications

Complies?

Explanation/Notes

Allow for the export of data for the purpose of importing into Munis

☐ Yes ☐ No

Preferred Specifications

Complies?

Explanation/Notes

Track and group various project data for at least 10 years of projected budget data including expenditure budget by year, funding sources, project descriptions, priority levels, and justifications

☐ Yes ☐ No

Ability to produce output reports with varying degrees of detail (i.e.-summary vs detail)

☐ Yes ☐ No

Ability to assign a funding source to a project (i.e. system allows for multiple funding sources/revenues to be assigned to a project)

☐ Yes ☐ No

Ability to exclude a project from the plan and then easily put it back into the plan

☐ Yes ☐ No

Ability to show changes within the Capital plan to highlight when projects are removed or adjusted

☐ Yes ☐ No

Workflow: Anything from project approvals, change approvals, and deletion approvals at the various budget levels

☐ Yes ☐ No

Information Specifications

Complies?

Explanation/Notes

Link to current assets in Munis

☐ Yes ☐ No

Has ability to track progress of project tasks and expenditures after budget adoption

☐ Yes ☐ No

Other available features that set your software solution above others

☐ Yes ☐ No

Implementation Specifications

Explanation/Notes

Describe the typical implementation process and timeline for each software solution, including level of effort expected from County staff versus Proposer’s implementation team.

Are various options provided for implementation, from train-the-trainer (likely preferred option) to full conversion of prior year document to your solution?

Is a third-party consultant typically used or does the Proposer complete its own implementation and/or training services?

Describe flexibility in licensing structure (users with access to the software), if any, during the implementation period versus ongoing licensing.

7. Provide additional information/comments below on the company and/or the Capital Budget Production. This may include things such as a statement of work (SOW), an example project plan, approximate timeframe for the project, a list of team members, and/or roles and responsibilities.

Section D – Strategic Plan Production

1. How many years has the firm been in the business of providing Strategic Plan Production?

Click or tap here to enter text.

2. Does the firm currently have a minimum of one (1) Strategic Plan Production solution in place within a Wisconsin County (not required, but preferred)? ☐ Yes ☐ No

If yes, provide additional information: Click or tap here to enter text.

If yes, provide references to where the Financial Reporting Software is currently implemented in a Wisconsin County:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

If no, provide references where the Financial Reporting Software is currently implemented:

Location: Click or tap here to enter text. Number of years: Click or tap here to enter text.

3. Does the Strategic Plan Production use technology to offer cloud-based systems? ☐ Yes ☐ No

If yes, describe it: Click or tap here to enter text.

4. Is the Strategic Plan Production solution available to municipalities through an active cooperative purchase agreement(s)? (Examples include: National Association of State Procurement or NASPO, OMNIA, Sourcewell, or the like) (not required, but preferred). ☐ Yes ☐ No

If yes, provide cooperative details:

Cooperative: Click or tap here to enter text.

Cooperative Contract Term: Click or tap here to enter text.

Annual maintenance/user license cost thereafter $ Click or tap here to enter text. ?

Provide any explanation necessary and assumptions used in estimating the County’ anticipated cost. Click or tap here to enter text.

6. Strategic Plan Production Desired Modules/Functionality For each requirement listed below, indicate whether the proposed solution meets the requirement. Provide an explanation describing how the solution satisfies the requirement, including any relevant details that support compliance. If the proposed solution does not fully meet a requirement, clearly describe any limitations or alternative approaches offered.

Required Specifications

Complies?

Explanation/Notes

Create a Strategic Plan document with goals, objectives, action plans by year

☐ Yes ☐ No

Ability to group objectives by focus areas or by specific target group overseeing the objective

☐ Yes ☐ No

Preferred Specifications

Complies?

Explanation/Notes

Ability to link the Strategic Plan to the budgeted line items

☐ Yes ☐ No

Ability to link to specific pages of other reports such as budget book, capital plan book, or ACFR

☐ Yes ☐ No

Information Specifications

Complies?

Explanation/Notes

Ability to link the Strategic Plan to the actual general ledger activity

☐ Yes ☐ No

Workflow for changes and budget links

☐ Yes ☐ No

Other available features that set your software solution above others

☐ Yes ☐ No

Implementation Specifications

Explanation/Notes

Describe the typical implementation process and timeline for each software solution, including level of effort expected from County staff versus Proposer’s implementation team.

Are various options provided for implementation, from train-the-trainer (likely preferred option) to full conversion of prior year document to your solution?

Is a third-party consultant typically used or does the Proposer complete its own implementation and/or training services?

Describe flexibility in licensing structure (users with access to the software), if any, during the implementation period versus ongoing licensing.

7. Provide additional information/comments below on the company and/or the Strategic Plan Production solution. This may include things such as a statement of work (SOW), an example project plan, approximate timeframe for the project, a list of team members, and/or roles and responsibilities.Click or tap here to enter text.

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File details come from the government source that posted it. Updated May 25, 2026.