2-23-24 Final approved info sec - Beaverton.xlsb

XLSB spreadsheet 160 KB Posted Feb 23, 2024

Attached to: Food Service Management Company Contract RFP
Solicitation number: RFP - BVT - 240000001384
Issued by: Gladwin County, Michigan

About this file

Written by GovTribe AI · Apr 3, 2024

This document is a Food Service Management Company (FSMC) Contract Request for Proposal (RFP) issued by Beaverton Schools in Michigan. The RFP seeks an FSMC to provide food services, including meal preparation and serving, for the district's Child Nutrition Programs such as the National School Lunch Program, School Breakfast Program, and the Child and Adult Care Food Program. The RFP includes details on required attachments, food specifications, bid evaluation criteria, equipment inventory, contracted/vended meals, building demographics, current labor and fringe costs, USDA foods information, and projected costs and revenues for the 2024-2025 school year. The contract term is for one year with four optional one-year renewals.

The RFP requires bidders to provide detailed pricing on various cost components such as food, labor, contracted services, transportation, non-food supplies, and FSMC administrative and management fees. The district will not be providing any advance payment to the selected FSMC. Beaverton Schools currently operates its own food service program and is seeking to contract with an FSMC to manage those operations going forward. Funding for the food service program comes from federal and state reimbursements as well as local revenue sources like student/adult meal sales and a la carte purchases.

Text of this file

1-Info Section Cover Sheet

INFORMATION SECTION

for the FSMC Cost Reimbursable RFP

Beaverton Schools

Name of Sponsor

Directions:

The School District/Sponsor representative will fill out the Information Section and include it in the Contract bid proposal packet. This will represent all information about cost, equipment, income, and service needs.

The Bid Point Calculator and Evaluation Criteria Matrix is used to advise potential bidders of the value placed on the non-price criteria items, which are used during the evaluation process.

After bids are submitted by companies, the Bid Point Calculator and Evaluation Criteria Matrix is used to calculate which bidder will be awarded the Contract. The bidder with the maximum number of points, not necessarily the lowest price, will be awarded the Contract.

Tabs in light teal must be completed by the district/sponsor.

Tabs in purple must be completed by the bidder.

Both must complete areas of the Bid Sheet(s).

2-Required Attachments

REQUIRED ATTACHMENTS
Sponsor must attach the following policies to this bid packet in PDF format:
1. Procurement/Purchasing Policy to include:
	a. Written Code of Conduct (related to School Food Service)
	b. District Small Purchase Threshold (if different from State and Federal)
	c. Bid Protest Procedure
2. Meal Charge Policy (required even if all meals are free to students)
3. Bad Debt (required even if all meals are free to students)
Sponsor must attach a sample 21-day cycle menu for each meal (breakfast, lunch, snack, supper) served.

1. Include applicable menus for each site and grade level for:
	a. SNP breakfast, lunch and snack
	b. CACFP breakfast, lunch, snack, and supper
	c. Vended meals provided to other sites, such as Headstart
2. Menus must meet food specifications and meal patterns.
3. Menus must specify AT LEAST TWO milk choices and indicate all juice served is 100% fruit juice.
4. Menus must show 21 or more days of meals being served to students.
5. Remove all food service logos and names of staff/directors.
6. These menus MUST be used for the first 21-day cycle of the new school year.
7. Sample complete menus with associated meal component tools can be found at:
	http://education.ohio.gov/Topics/Other-Resources/Food-and-Nutrition/Resources-and-Tools-for-Food-and-Nutrition/Menus-that-Move

Sponsor must attach A la Carte information (if applicable).

Attach a separate PDF of the a la carte items/pricing sheet for each site where a la carte is available.

Note: If the district/sponsor is or will be a participant of the Fresh Fruit and Vegetable Program (FFVP), the bidder must submit a FFVP cycle menu based on FNS guidance as a part of its proposal.

http://education.ohio.gov/Topics/Other-Resources/Food-and-Nutrition/Resources-and-Tools-for-Food-and-Nutrition/Menus-that-Move 3-Food Specifications

FOOD SPECIFICATIONS FOR

CHILD NUTRITION PROGRAMS

Specific district-wide food requirements (such as peanut-free, Halal, Kosher, etc.) (district/sponsor completes):

None

1. The USDA may update program requirements at any time.

2. The Company/Vendor is responsible to adhere to the most current USDA guidance at the time of bid submission and must continuously ensure meals are in compliance with USDA requirements for the duration of the contract.

3. Sponsor must monitor the Company's/Vendor's compliance with these requirements in accordance with the terms set forth in the RFP/RFQ.

4. Each meal must include the appropriate serving of each required food component and must be consistent with the targeted dietary specifications for sodium, calories, saturated and trans fat.

5.	Additional information about School Meals, Meal Pattern Requirements, Nutrition Standards, Regulations, Policy Memos, and Guidance Materials can be found at the following links:
a.	MDE-School Nutrition Programs-National School Lunch Program
b.	USDA-Nutrition Standards for School Meals
c.	USDA-School Meals - Policy
d.	USDA Tools for Schools for Nutrition Standards
e.	USDA Foods Available List for SY 2024
6.	While not inclusive, here are a few key USDA Policy memos that may be helpful:
a.	USDA Memo SP 05-2022 - Meal Requirements Under the NSLP and SBP: Q&A for Program Operators Updated to Support the Transitional Standards for Milk, Whole Grains, and Sodium Effective July 1, 2022
b.	USDA Memo SP 41-2015, July 21, 2015 - Updated OVS Guidance (SY 2015-16)

7.	Additional Child Nutrition Program information links:
a.	MDE-Food and Nutrition Programs-Summer Food Service Program
b.	USDA SFSP Nutrition Guide
c.	MDE-Food and Nutrition Programs-Child and Adult Care Food Program
d.	USDA Nutrition Standards for CACFP
e.	USDA - Serving School Meals to Preschoolers
f.	MDE-Food and Nutrition Programs-School Nutrition Programs-Fresh Fruit and Vegetable Program

https://www.fns.usda.gov/cn/tools-schoolshttps://www.fns.usda.gov/usda-fis/usda-foods-availablehttps://www.fns.usda.gov/cacfp/meals-and-snackshttps://www.fns.usda.gov/sfsp/2018-nutrition-guidehttps://www.fns.usda.gov/tn/serving-school-meals-preschoolershttp://www.michigan.gov/mde/0,1607,7-140-43092_34491---,00.htmlhttp://www.michigan.gov/mde/0,4615,7-140-43092_25656---,00.htmlhttps://www.michigan.gov/mde/0,4615,7-140-66254_50144_94242-511371--,00.htmlhttps://www.michigan.gov/mde/services/food/sntp/lunchhttps://www.fns.usda.gov/school-meals/policyhttps://www.fns.usda.gov/cn/nutrition-standards-school-mealshttps://www.fns.usda.gov/cn/updated-offer-vs-serve-guidance-nslp-and-sbp-beginning-sy2015-16https://www.fns.usda.gov/cn/sp052022-questions-answers-program-operators 4-Bid Point Calculator

BID POINT CALCULATOR AND EVALUATION CRITERIA MATRIX

(to be completed by District/Sponsor)

	BEAVERTON SCHOOLS
	Total Maximum Points is 100.
Highest number of points wins the award.		Company Name

	Bid Calculation and Evaluation Criteria			Enter Bid Price lowest to highest
	Enter Bid Price from lowest to highest >>>>>>>>>>>
	Subtract lowest bid from bid above			0.00	0.00	0.00	0.00	0.00	0.00
	Divide answer from above by lowest bid			0.00	ERROR	ERROR	ERROR	ERROR	ERROR
	Subtract answer above from 1			1.00	ERROR	ERROR	ERROR	ERROR	ERROR
	51	Multiply answer above by 51 or more		51.00	ERROR	ERROR	ERROR	ERROR	ERROR
	Points Assigned		List Non-Price Criteria and Sub-criteria Below
(points will total 100 when added to Bid Price Points)	Enter Evaluation Points
	11		Management Candidate
		3	Experience working in school foodservice 5 years or more
		3	Experience staffing K-12 breakfast and lunch programs
		3	Experience with menu development and special events
		2	Experience conducting procurement
	9		FSMC Support and Back-up
		3	Management Support
		3	Communication
		3	Problem Resolution
	6		Marketing & Merchandising Plan
		2	Targeting Audience
		2	Recognition of Holiday and Special Events
		2	Expanding/Increasing participation in breakfast and lunch
	4		Nutrition Education
		2	Promotional materials
		2	Samples/examples of materials used
	19		Integrity of Projected Operating Budget/Forecast
		2	Advanced Payment Requirement
		5	Inegrity of Information
		3	Monitoring of Food Costs
		3	Monitoring of Labor Costs
		3	Financial Reports
		3	Cash Receipting Process and Electronic Integration with School Accounting System

100 TOTAL 51.00 ERROR ERROR ERROR ERROR ERROR

5-Equipment List

EQUIPMENT INVENTORY LIST

(to be completed by District/Sponsor)

	List all food service equipment used in food service and identify if it belongs to the sponsor or if it is an FSMC-provided item.
		Mark an "X" in the appropriate columns for each item.
	Equipment List	Expendable (one time use)	Non-Expendable (reusable)	Sponsor
Owns	FSMC

Provides

Jr/Sr High School
Walk-in Cooler	X	X
Walk-in Freezer	X	X
Chill Blaster	X	X
Speed Racks (8)	X	X
Carts (10)	X	X
Hot Holding units(2)	X	X
Hot warming units (3)	X	X
Frozen Yogurt Machine	X	X
Microwave (3)	X	X
3Pan Steamer W/2 pan chiller (3 Sections)	X	X
2 door freezer	X	X
2 door cooler	X	X
1 door Freezer	X	X
Meat Slicer	X	X
Ventless Dish machince	X	X
Ice Machine	X	X
2 door ovens(2)	X	X
Combi oven	X	X
Stand Mixer w/guard	X	X
Lg 1 Burner (gas)	X	X
4 burner gas stovetop w/table stand	X	X
45 gallon trash cans on wheels (15)	X	X
Cash register Stands (3)	X	X
Sandwich slide (warmer)	X	X
Elementary
Walk-in Cooler	X	X
Walk-in Freezer	X	X
Dishwasher	X	X
Ice machine	X	X
Combi oven	X	X
Chill Blaster	X	X
Speed racks (8)	X	X
Carts (10)	X	X
2 Door oven (4)	X	X
Hot warming units (3)	X	X
Hot Holding units (2)	X	X
Milk Coolers 16 crate (3)	X	X
Milk Coolers 12 crate (1)	X	X
Serving Utensils	X	X
Metal and plastics serving bowls	X	X
4 Burner gas stovetop W/table	X	X
Microwave (2)	X	X
Sandwich slide (warmer)	X	X
3 pan steamer table (2)	X	X
Plastic Salad Bar 4pan	X	X
4 pan Sub Bar Stationary	X	X

Food Truck X X

6-ContractsVendedAgrmts

CONTRACTS/VENDED AGREEMENTS

(to be completed by District/Sponsor) List contracted/vended meals sold to other sites or schools (such as a headstart, daycare, juvenile detention center, or other school via a sponsor-to-sponsor agreement or vended meal contract).

Site or School Number of Daily Meals Provided Anticipated Yearly Dollar ($) Value of Contract

	Breakfast	Lunch	Snack	Supper
CAPS		24			12,960

TOTAL $12,960.00

7-Bldg Demographics

BUILDING DEMOGRAPHICS

(to be completed by District/Sponsor)

List all sites that serve meals, including those sites receiving contracted/vended meals from the district/sponsor.
*Indicate if site or school prepares meals on site or if meals are satellited in bulk or unitized form.
Site/School Building	Address	Grade Levels	Enrollment	Note if Self-Prep, Satellite, etc.*	Beginning and Ending Service Times
					Breakfast	Lunch	Snack	Supper
Elementary	440 Ross St Beaverton, Mi. 48612	GSRP, K-6	502	Self-Prep	7:45-8:15	11-1:15pm	3:10-3:40	5-5:10
Junior/Senior High	3090 Crockett Rd Beaverton, Mi. 48612	7-12	420	Self-Prep	7:30-8:00am	11:05-12:05pm	3:10-3:40	5-5:10
CAPS (Community Action Program Services)	106 Tonkin St Beaverton, Mi. 48612	Preschool	32	Satellite from Elem		10:25-11:20am

8-Services by Location

SERVICES BY LOCATION

(to be completed by District/Sponsor)

	List all sites that serve meals, including those sites receiving contracted/vended meals from the district/sponsor.
	*Indicate either Full Serve OR Offer vs. Serve, not both. Note: Lunch must be Offer vs. Serve for grades 9-12.
	Site/School Building	SNP Breakfast				SNP Lunch	SNP
Snack	CACFP	SFSP	FFVP	10 Cents a Meal	Special Milk Program
		Full Serve*	Offer vs Serve*	A la
Carte	Contract Meals	Adult Meals	Full Serve*	Offer vs Serve*	A la
Carte	Contract Meals	Adult Meals
	Elem
	MS/HS
	CAPS

9-Current Labor

CURRENT OPERATIONS - LABOR WORKSHEET

School Year 2023-2024 (to be completed by District/Sponsor)

	*Note: Include staffing for ALL programs (CACFP, SFSP, SNP).
	Site or School Building	Job Title*	Hourly
Rate ($)	Daily
Hours	Number of Days Paid	Total Annual Wage ($)	SFA Employee	FSMC Employee
	Jr/Sr High School	Lead	$ 16.80	7	180	$ 21,168.00
	Jr/Sr High School	Food service/cashier	$ 15.63	6.5	180	$ 18,287.10
	Jr/Sr High School	Food service/cashier	$ 13.50	6.5	180	$ 15,795.00
	Jr/Sr High School	Food service/cashier	$ 13.50	7	180	$ 17,010.00
	Jr/Sr High School	Food service/cashier	$ 12.36	5.5	180	$ 12,236.40
	Jr/Sr High School	Food service/cashier	$ 12.36	5	180	$ 11,124.00
	Elementary	Lead	$ 15.52	6.5	180	$ 18,158.40
	Elementary	Food service/cashier	$ 15.47	6.5	180	$ 18,099.90
	Elementary	Food Service/ Truck Driver	$ 12.98	6.5	180	$ 15,186.60
	Elementary	Food Service/Cashier	$ 12.36	5.5	180	$ 12,236.40
	Elementary	Food service/cashier	$ 12.36	5	180	$ 11,124.00
	Elementary	Food Service/Cashier	$ 12.36	6.5	180	$ 14,461.20
					SUBTOTAL	$ 184,887.00
			$ - 0			$ - 0
	District-wide	Food Service Director	$ - 0			$ 49,811.00
			$ - 0			$ - 0
			$ - 0			$ - 0
			$ - 0			$ - 0
			$ - 0			$ - 0
			$ - 0			$ - 0
					Total Annual Wages	$ 234,698.00
	Annual Substitute Pay					$ - 0
					Total Annual Labor Costs	$ 234,698.00

10-Current Fringe

CURRENT OPERATIONS - FRINGE BENEFIT COST WORKSHEET

School Year 2023-2024 (to be completed by District/Sponsor)

*Include paid time off (PTO), holiday pay and sick pay.
Job Title	Medical	Dental	Vision	Longevity or Annuity	Life	Retirement	FICA	Other*	Total	SFA Employee	FSMC Employee
Lead	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,619.35	$ 1,555.85	$ 5,091.20
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,398.96	$ 1,344.10	$ 4,659.07
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,208.32	$ 1,160.93	$ 4,285.25
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,301.26	$ 1,250.24	$ 4,467.50
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 936.08	$ 899.38	$ 3,751.46
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 850.99	$ 817.61	$ 3,584.60
Lead	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,389.12	$ 1,334.64	$ 4,639.76
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,384.64	$ 1,330.34	$ 4,630.99
Food Service/ Truck Driver	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,161.77	$ 1,116.22	$ 4,193.99
Food Service/Cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 936.08	$ 899.38	$ 3,751.46
Food service/cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 850.99	$ 817.61	$ 3,584.60
Food Service/Cashier	$ 1,916.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 1,106.28	$ 1,062.90	$ 4,085.18
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	SUBTOTAL	$ 50,725.05
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Food Service Director	$ 21,000.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 3,810.54	$ 3,661.11	$ 28,471.65
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total Fringe Benefit Costs	$ 43,992.00	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ 17,954.40	$ 17,250.30	$ 79,196.70

11-USDA Foods

USDA FOODS INFORMATION

(to be completed by District/Sponsor)

District/Sponsor will include SY 2022-2023 Year-End PAL Report in bid packet.
SY 2024-2025 Consortia Election:	Great Lakes
SY 2022-2023 Annual Delivery Fees:	$814.00
Describe any major changes that took place in the district between SY 2022-2023 and SY 2023-2024 that would impact USDA Food Entitlement Usage. For example, did the district's special dietary needs change or enrollment increase/decrease significantly?

12-Cost Responsibility

COST RESPONSIBILITY DETAILS

(to be completed by District/Sponsor)

COST RESPONSIBILITY		SFA	FSMC	N/A
Food
	Food Purchases
	Commodity Delivery & Processing Charges
	Storage/Warehousing Charges
	Processing and Payment of Invoices
Insurance
	Liability Insurance (Product and Public)
	Insurance on Supplies/Inventory
	Product Liability
Non-Food Supplies/Materials
	Cleaning/Janitorial Supplies
	Paper/Disposable Supplies
	Tickets/Tokens
	Office Materials and Supplies
	Promotional and Educational Materials
Equipment/Vehicles
	Major, Non-expendable Equipment Replacement, Maintenance and Repair
	Expendable Equipment (utensils, trays, containers, etc.) Replacement
	Vehicle Maintenance and Repair
	Equipment Rental (explain)
	Vehicle Rental (explain)
Trash Removal
	From Kitchen
	From Dining Area
	From Premises
Cleaning
	Preparation Areas
	Serving Areas
	Kitchen Floors
	Dining Room Floors
	Routine Cleaning of Tables and Chairs
	Hoods, Duct Work
	Grease Traps
	Light Fixtures
	Windows
	Cafeteria Walls
	Restrooms
Other Services
	Telephone/Internet
	Linens and Laundry
	Pest Control
Taxes and Licenses
Professional Standards Training

13-Projected Costs

PROJECTED COSTS FOR SY 2024-2025

(to be completed by District/Sponsor)

	Based on 184 Days of Service in School Year 2023-2024.
	EXPENSES	TOTAL PROJECTED COST
(for SY 24-25)	Not a

Bid Item

Food Cost for Meals (SNP, CACFP, SFSP) (including commodities delivery charge)	$347,379.95
Food Cost for Fresh Fruit and Vegetable Program	$0.00
Food Cost for Michigan Produce/10 Cents a Meal Program	$50,302.00
On-Site Manager Salary & Fringe Benefits	$80,000.00
Labor - SFA Employees	$0.00
Labor - FSMC Employees	$184,887.00
Fringe Benefits - SFA Employees	$0.00
Fringe Benefits - FSMC Employees	$50,725.25
Contracted Services* (Advertising, training, office supplies, travel)	$21,779.00
Transportation/Vehicle Costs	$305.00
Non-Food (supplies and other materials) (excluding FFVP)	$27,500.00
Non-Food for FFVP only (supplies and other materials)	$0.00
Utilities (assigned to Food Service Fund) (insert detail)	$0.00
Indirect Costs (assigned to Food Service Fund)	$0.00
Other:
POS Charge & licenses	$4,575.00
Repairs	$4,100.00

Total Projected Expenses for SY 2024-2025	$771,553.20
*FSMC Administrative Cost and FSMC Management Fee, if applicable, have not been included.

14-Projected Revenue

PROJECTED REVENUE FOR SY 2024-2025

(to be completed by District/Sponsor and MDE)

	These figures are based on projected revenue for the current school year using the month(s) of October 2023 for SNP/CACFP and June/July 2023 for SFSP.
	Projected total number of days for the
2024-2025 school year		Breakfast			Lunch	Snack	Supper
	School Nutrition Programs (SNP)		180			180	175	n/a
	Child and Adult Care Food Program (CACFP)		n/a			n/a	n/a	135
	Summer Food Service Program (SFSP)		28			28	n/a	n/a
	LOCAL REVENUE	Number Sold	Student/Adult
Meal Rate			Total
	Breakfast - SNP
	Elementary Paid	16,894	x	$2.50	=	$0.00	ALL STUDENT MEALS ARE FREE
	Secondary Paid	9,154	x	$2.50	=	$0.00
	Reduced	- 0	x	0.30	=	$0.00
						Subtotal Paid Breakfast	$0.00
	Lunch - SNP
	Elementary Paid	13,791	x	4.00	=	$0.00	ALL STUDENT MEALS ARE FREE
	Secondary Paid	10,637	x	4.00	=	$0.00
	Reduced	- 0	x	0.40	=	$0.00
						Subtotal Paid Lunch	$0.00
	Special Milk Program
	Elementary Paid		x		=	$0.00
	Secondary Paid		x		=	$0.00
						Subtotal Paid Special Milk	$0.00
	Other Local Revenue
	Adult Breakfast Meals		x		=	$0.00					DO NOT ALTER - CELLS WILL AUTO-FILL
	Adult Lunch Meals	1,700	x	5.45	=	$9,265.00					Federal Free Lunch Rate	$4.3300
	A la Carte Sales - Elementary					$0.00					+ Commodity Entitlement Rate	$0.2950
	A la Carte Sales - Secondary					$7,560.00					Total	$4.6250
	Concessions					$0.00					Other Local Revenue	$46,285.00
	Vending Machines					$6,500.00					Non-Program Meal Equivalents
(divide Other Local Revenue by Total)	10,008
	Catering					$10,000.00
	Vended Contracts (see Contracts/Vended Agreements tab)					$12,960.00					Total Breakfasts Served (2:1)	64,307
	Summer Programs (not SFSP)					$0.00					Total Lunches Served (1:1)	120,854
	Other (describe)					$0.00					Total Snacks Served (3:1)	4,858
						Subtotal Other Local Revenue	$46,285.00				Total Suppers Served (1:1)	10,737
							Total Local Revenue	$46,285.00			Program Meal Equivalents	200,756
	REIMBURSEMENTS	Number
Sold		Federal Rates for SY 23-24		Total					TOTAL PROJECTED MEALS/MEAL EQUIVALENTS	210,763
	School Nutrition Programs (SNP)
	Breakfast
	Free		x	2.28	=	$0.00
	Free, severe need	101,049	x	2.73	=	$275,863.77
	Reduced		x	1.98	=	$0.00
	Reduced, severe need		x	2.43	=	$0.00
	Paid	26,049	x	0.38	=	$9,898.62
	Total Sold	127,098				Subtotal SNP Breakfast	$285,762.39
	Lunch
	Free		x	4.33	=	$0.00
	Free, severe need	94,723	x	4.35	=	$412,045.05
	Reduced		x	3.93	=	$0.00
	Reduced, severe need		x	3.95	=	$0.00
	Paid		x	0.48	=	$0.00
	Paid, severe need	24,429	x	0.50	=	$12,214.50
	Total Sold	119,152				Subtotal SNP Lunch	$424,259.55
	Snack
	Free	14,575	x	1.17	=	$17,052.75
	Reduced		x	0.58	=	$0.00
	Paid		x	0.10	=	$0.00
	Total Sold	14,575				Subtotal SNP Snack	$17,052.75
	Child and Adult Care Food Program (CACFP)
	Breakfast
	Free, At-Risk		x	2.28	=	$0.00
	Reduced		x	1.98	=	$0.00
	Paid		x	0.38	=	$0.00
	Total Sold	- 0				Subtotal CACFP Breakfast	$0.00
	Lunch
	Free, At-Risk		x	4.25	=	$0.00
	Reduced		x	3.85	=	$0.00
	Paid		x	0.40	=	$0.00
	Total Sold	- 0				Subtotal CACFP Lunch	$0.00
	Snack
	Free, At-Risk		x	1.17	=	$0.00
	Reduced		x	0.58	=	$0.00
	Paid		x	0.10	=	$0.00
	Total Sold	- 0				Subtotal CACFP Snack	$0.00
	Supper
	Free, At-Risk	10,737	x	4.25	=	$45,632.25
	Reduced		x	3.85	=	$0.00
	Paid		x	0.40	=	$0.00
	Total Sold	10,737				Subtotal CACFP Supper	$45,632.25
	Summer Food Service Program (SFSP)
	Breakfast
	Urban or Vended sites		x	2.7725	=	$0.00
	Rural or Self-prep sites	1,515	x	2.8250	=	$4,279.88
	Total Sold	1,515				Subtotal SFSP Breakfast	$4,279.88
	Lunch
	Urban or Vended sites		x	4.8700	=	$0.00
	Rural or Self-prep sites	1,702	x	4.9500	=	$8,424.90
	Total Sold	1,702				Subtotal SFSP Lunch	$8,424.90
	Snack
	Urban or Vended sites		x	1.1400	=	$0.00
	Rural or Self-prep sites		x	1.1675	=	$0.00
	Total Sold	- 0				Subtotal SFSP Snack	$0.00
	Supper
	Urban or Vended sites		x	4.8700	=	$0.00
	Rural or Self-prep sites		x	4.9500	=	$0.00
	Total Sold	- 0				Subtotal SFSP Supper	$0.00
	Special Milk Program
	Paid		x	0.2625	=	$0.00
	Free (enter average cost each)		x	$ - 0	=	$0.00
	Total Sold	- 0				Subtotal Special Milk	$0.00
	Other Reimbursements
	30d Michigan School Meals Breakfast and Lunch					$155,264.14
	31A Payment (enter amount assigned to Food Service only)
	31d Payment (School Lunch)					$17,584.69
	31f Payment (School Breakfast)
	31j Payment (Michigan Produce/10 Cents a Meal)					$25,151.00
	Fresh Fruit and Vegetable Program (FFVP) Grant
						Subtotal Other Reimbursements	$197,999.83
							Total Reimbursements	$983,411.55
							TOTAL REVENUE	$1,029,696.55

15-FSMC Proposed Labor

PROPOSED OPERATIONS - LABOR WORKSHEET

(to be completed by Bidder)

	*Note: Include staffing for ALL programs (CACFP, SFSP, SNP).
	Site or School Building	Job Title	Hourly
Rate ($)	Daily
Hours	Number of Days Paid	Total Annual Wage ($)	Unemployment Compensation	SFA Employee	FSMC Employee
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
			$ - 0			$ - 0	$ - 0
					Total Annual Wages	$ - 0
	Annual Substitute Pay					$ - 0
					Total Annual Labor Costs	$ - 0

16-FSMC Proposed Fringe

PROPOSED OPERATIONS - FRINGE BENEFIT COST WORKSHEET

(to be completed by Bidder)

*Include paid time off (PTO), holiday pay and sick pay.
Job Title	Medical	Dental	Vision	Longevity or Annuity	Life	Retirement	FICA	Other*	Total	SFA Employee	FSMC Employee
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total Fringe Benefit Costs	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

17-Bid Sheet without adv pmt

BID SHEET

FSMC Cost Reimbursable Contract

WITHOUT ADVANCE PAYMENT

This bid is being offered by:
	Name of Food Service Management Company
This bid is being offered to:	BEAVERTON SCHOOLS
	Name of School District/Sponsor
Projected Meals/Meal Equivalents Per Year:		210,763	(do not alter, cell will auto-fill upon MDE review)

	District/Sponsor is contracting for the
expenses "checked" as Bid Items below		Bid Items
(Sponsor completes)	Projected

Operating Cost

WITHOUT

Advance Payment (Bidder completes)

	Food Cost - Including Commodities Delivery Charge (Net of VDA/Rebates)
	Food Cost - FFVP ( as defined in RFP)
	On-Site Manager Salary/Fringe Benefits
	Labor - FSMC Employees
	Fringe Benefits - FSMC Employees
	Contracted Services (not utilities or FSMC administrative costs)
	Transportation/Vehicle Cost
	Non-Food Cost (excluding FFVP) (Supplies and Other Materials)
	Non-Food Cost for FFVP only (as defined in RFP) (Supplies and Other Materials)
	Utilities (assigned to Food Service Fund)
	Other (as defined on Projected Costs tab)
	Flat Rate for FFVP (as defined in RFP)
	FSMC Administrative Cost
	FSMC Management Fee
	Subtotal (Bid Items Only)			$0.00
	Bid Price Per Meal
(subtotal divided by projected meals/meal equivalents)			0
	Additional Food Service Markup if applicable (refer to RFP)
	TOTAL PROJECTED OPERATING COST			$0.00
	By submission of this bid, the bidder certifies that, in the event the bidder receives an award under this solicitation, the bidder shall operate in accordance with all applicable program laws and regulations. This contract shall be in effect for one year and may be renewed by mutual agreement for four additional one-year periods.
	FSMC Representative
Signature:		Date:

NOTE: The Food Service Management Company must use this bid sheet when submitting its bid.

Other files

File	Type	Posted
Pages from Claims, menus, policies, PAL - Part 1.pdf	PDF	Feb 23, 2024
Pages from Pages from Claims, menus, policies, PAL - Part 3.pdf	PDF	Feb 23, 2024
Pages from Pages from Claims, menus, policies, PAL - Part 6.pdf	PDF	Feb 23, 2024
ADP Reports - Beaverton 02232024.xlsx	XLSX spreadsheet	Feb 23, 2024
Pages from Pages from Claims, menus, policies, PAL - Part 5.pdf	PDF	Feb 23, 2024
2-23-24 Final approved RFP - Beaverton.docx	DOCX document	Feb 23, 2024

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File details come from the government source that posted it. Updated Apr 3, 2024.