2-20260218 - Elevator Maintenance RFQ Price Form.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- 20260910 - ICB Operators
- Solicitation number
- Not on record
- Issued by
- Dauphin County, Pennsylvania
About this file
This is a Request for Quote (RFQ) price form submission document for the Susquehanna Regional Transportation Authority (SRTA), doing business as rabbittransit, a Pennsylvania-based transit authority serving Adams, Columbia, Cumberland, Dauphin, Franklin, Harrisburg City, Montour, Northumberland, Perry, Snyder, Union, and York Counties. The solicitation seeks quotes for inspection, maintenance, and repair services for two elevators located at three sites: Cameron Street in Dauphin County, Middletown Train Station in Dauphin County, and North Zarfoss Drive in York County. Quoting firms may submit bids for all three locations or individual locations, with preference given to firms providing the least-cost quote for all three locations combined. All quotes and contracts are subject to applicable Commonwealth and Federal laws and financial assistance agreements between the Federal Transit Administration (FTA), Pennsylvania Department of Transportation (PennDOT), and participating agencies. All quoted prices must remain valid for 120 days from submission.
The RFQ price form requires detailed cost breakdowns including normal service hours labor rates, emergency and after-hours service rates, parts markup percentages (distinguishing between average and highest marked-up items), inspection charges (all-inclusive of travel and report preparation), travel charges per location, emergency call-out fees, and annualized monthly minimum maintenance costs. Bidders must provide anticipated labor rate increases for each contract year and disclose all additional fees such as disposal costs, environmental charges, and shop charges on a per-call or invoice basis. The submission must include response time commitments in hours, a five-year total cost projection for inspection and maintenance, and ten reference contacts with organization names, primary business purposes, contact names, telephone numbers, and email addresses. Prevailing wage rates do not apply to maintenance and inspection services. All bid submissions must be complete and include authorized signatures and dates; submissions with missing elements will be rejected.
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Text version
Instructions
| Quoting Firm Name | ||
| Contact Person | Telephone | |
| Mailing Address |
1) Only cells highlighted in green will accept input
2) Please complete each of the four forms, print, sign, date, scan, and return each form. Submissions with missing elements will be rejected.
3) Normal Service Hours. Please list the hours of the day that are considered normal business/service hours hours. These hours would qualify for regular labor rates.
4) Normal Service Hours Pricing. Please list the regular labor rate for on site service within the "Normal Service Hours" timeframe.
5) Emergency/After Hours Service Times. Please list the hours of each day which are considered to be outside of normal business/service hours. Service calls during these time periods would qualify for different rates.
6) Emergency/After Hours Service Pricing. Please input the pricing for each category as appropriate.
7) Anticipated Subsequent Year Labor Rate Increase (Expressed as a Percentage). Please note your estimate in terms of the necessary service rate increases for each potential contract period year.
8) Parts Mark Up (Expressed as a Percentage). Please note your average markup and the highest marked up item. Estimates and Invoices shall show both the Contractor Cost and Markup resulting in the cost to rabbittransit.
9) Other Fees and Costs. Please note any additional fees, shop or environmental charges that would be added to a regular service call invoice.
10) For "Inspection Charges" please complete the table as shown. This should be an all inclusive inspection fee. This fee shall include any travel, environmental, or shop fees. The inspection may or may not be selected for each contract year.
11) Travel Charges. This column is strictly for travel to and from each listed location. This is for service and repair trips only and not part of the inspection pricing.
12) Emergency Charge. Please note any fees that would be billed for an emergency call out to each location.
13) Please quote all three locations or one location. Preference will be given to the firm which provides the least-cost quote for all three locations. If there are no responsive and responsible quotes for the three locations combined, quotes for single locations will be examined.
Authorized Name Date
Authorized Signature
20260218 - Elevator Maintenance RFQ Instructions
Quote Form
| Quoting Firm Name | 0 | 0 | ||
| Contact Person | 0 | Telephone | 0 |
| Labor Costs | |
| Normal Service Hours | Emergency/After Hours Service Times |
Allen Hollenbach: Allen Hollenbach:
Enter Time of Day Here Start Allen Hollenbach: Allen Hollenbach:
Enter Time of Day Here Finish Allen Hollenbach: Allen Hollenbach:
Enter Time of Day Here Start PM Allen Hollenbach: Allen Hollenbach:
Enter Time of Day Here Finish AM
| Normal Service Hours Pricing | Emergency/After Hours Service Pricing | |||
| Rate/hour | Rate/hour Emergency | Rate/hour Weekends | ||
| Rate/hour Overtime | Rate/hour Holidays |
| Parts Mark Up (Expressed as a Percentage) | Other Fees and Costs* | ||||||||
| Average Mark Up | Disposal Costs | ||||||||
| Highest Mark Up | Environmental or Shop Charges | ||||||||
| *on a per call/invoice basis | |||||||||
| Inspection Charges to Include Travel and Report Preparation | |||||||||
| 2026 | 2027 | 2028 | 2029 | 2030 | 2031 | Travel Charges1 | Emergency Charge | ||
| Inspection | Inspection | Inspection | Inspection | Inspection | Inspection | ||||
| Dauphin | |||||||||
| Middletown | |||||||||
| York | |||||||||
| Total | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 1 "Travel Charges" in this column is the cost of travel portal to portal for the purpose of scheduled, routine repairs. Please list a lump sum price for each location. Do not list a per mile charge. Travel for inspections shall be captured within the Total Inspection Cost |
| Prevailing wage rates do not apply for maintenance and inspections. |
"Emergency Charge" is any fee for short notice or after hours calls.
| Annualized Middletown Monthly Minimum Maintenance Cost | |||||
| 2026 | 2027 | 2028 | 2029 | 2030 | 2031 |
| Middletown Total | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Monthly Cost | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
Please note that all quoted prices are valid for 120 days.
Response Time (Hours) Five Year Total Inspection and Maintenance Cost
| Dauphin | $ - 0 |
| Middletown | |
| York |
Authorized Name Date
Authorized Signature
20260218 - Elevator Maintenance RFQ Quote Form
References
| Quoting Firm Name | 0 | 0 | ||
| Contact Person | 0 | Telephone | 0 |
| Reference Contacts | |||||
| Organization Name | Primary Business Purpose | Name | Telephone Number | Email Address | |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 | |||||
| 7 | |||||
| 8 | |||||
| 9 | |||||
| 10 |
Additional Notes Relating to References
Authorized Name Date
Authorized Signature
&"-,Bold"20260218 - Elevator Maintenance &"-,Regular"RFQ References
Notes
| Quoting Firm Name | 0 | 0 | ||
| Contact Person | 0 | Telephone | 0 |
Authorized Name Date
Authorized Signature
20260218 - Elevator Maintenance RFQ Bidder Notes
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