Request for Quotes

Middletown Train Station Elevator Maintenance

Solicitation:

20260218 - Elevator Maintenance RFQ

Issue Date: March 4, 2026 Pre-Quote Meeting: 10 AM March 18, 2026 Questions Due: 2 PM March 26, 2026 Quotes Due: 2 PM April 2, 2026 Contract Start Date: May 1, 2026

Susquehanna Regional Transportation Authority dba rabbittransit

Request for Quotes

Elevator Maintenance and Inspections

20260218 - Elevator Maintenance RFQ

The Susquehanna Regional Transportation Authority (SRTA), dba rabbittransit is requesting Quotes for the services described as follows. The Authority will receive quotes related to costs necessary for the inspection, maintenance, and repair of two elevators located at the Cameron Street Dauphin County, Middletown Train Station Dauphin County, and North Zarfoss Drive York County locations.

The organization serves and maintains locations in Adams, Columbia, Cumberland, Dauphin, Franklin, Harrisburg City, Montour, Northumberland, Perry, Snyder, Union, and York Counties.

All quotes and contracts are subject to all applicable Commonwealth and Federal laws and to a financial assistance contract between the Federal Transit Administration (FTA), the Pennsylvania Department of Transportation (PennDOT) and the individual agencies listed herein.

All costs incurred by proposers in the development of their quotes in response to this RFQ are the sole responsibility of the quoting firms. No such costs will be reimbursed by the agency or any individual agency involved in this procurement. Furthermore, proposers must not include such costs as part of their quotes to perform any work described in this solicitation.

Full Specifications are available on PennBid.net. All questions and addenda will be communicated via the PennBid.net platform.

Due:

2:00 PMApril 2, 2026

SRTA hereby notifies all proposers that in regard to any contract entered into pursuant to this RFQ advertisement or solicitation, disadvantaged business enterprises (DBE’s) will be afforded the full opportunity to submit proposals in response and will not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award. The Authorities reserves the right to postpone, accept or reject any and all quotes and to waive any informality in the RFQ process as the Authority deems in its own best interest. Quotes received after the specified closing time will be considered late quotes and will not be evaluated for award. Misdirected submittals will not be accepted.

Solicitation Contents

1. General Information

1.1 Obtaining RFQ Documents 7

1.2 Pre-Quote Meeting 7

1.3 Questions, Clarifications, and Interpretation 7

1.4 Quote Submissions 7

1.5 Proprietary Information 9

1.6 Quote Forms 9

1.7 Authorized Signature 9

1.8 Quote Withdrawal 9

1.9 Conditional Quote 9

1.10 Opening, Requirements, and Evaluation of Quotes 10

1.11 Contract 10

1.12 Invoices and Payment 11

1.13 Force Majeure 12

1.14 Contract Breaches and Dispute Resolution 12

1.15 Subcontracts 13

1.16 Liability 13

1.17 Postponement and Cancellation 13

1.18 Changes and Addendum 13

1.19 Insurance 14

1.20 Site Location 15

2. Bid Protests

2.1 Bid Protest Procedures 17

2.2 Definitions Related to Protests 17

2.3 Types of Protests and Time Limits 17

2.4 Content of Protest 17

2.5 Action by the Authority 17

2.6 Confidentiality of Protest 18

2.7 Federal Transit Administration (FTA) Involvement 18

3. Specifications

3.1 Description of Work 20

3.2 Definitions 20

3.3 Personnel Requirements 20

3.4 Staffing of the Contract 20

3.5 Conflicts 21

3.6 Contract Working Hours 21

3.7 Response Time, Emergency Service, and Overtime 21

3.8 Reports 22

3.9 Maintenance Scope of Work – Execution and Description of Maintenance Services 22

3.10 Exclusions 24

3.11 Inspections 25

3.12 Completion Time 25

3.13 Maintenance Service Records 26

3.14 Contract’s Responsibilities 26

3.15 Spare Parts 27

3.16 Drawings and Diagrams 28

3.17 Items of Preventive Maintenance Covered by the Agreement 28

3.18 Schedule 29

3.19 Liquidated Damages 30

4. Third Party Contract Requirements

4.1 No Government Obligation to Third Parties 33

4.2 Program Fraud and False or Fraudulent Statements and Related Acts 33

4.3 Notice to FTA And U.S. DOT Inspector General of Information Related to Fraud, Waste, Abuse, and Other Legal

Matters 33

4.4 Audits and Access to Records and Reports 34

4.5 Federal Changes 34

4.6 Termination 35

4.7 Civil Rights Requirements 35

4.8 Incorporation of FTA Terms 37

4.9 Energy Conservation 37

4.10 Disadvantaged Business Enterprise (DBE) Requirements 37

4.11 Reserved 37

4.12 Breach and Dispute Resolution 38

4.13 Safe Operation of Motor Vehicles 38

4.14 Debarment and Suspension 38

4.15 Restrictions On Lobbying 39

4.16 Veterans Employment 41

4.17 Assignability Clause 41

4.18 Proposer Agreement 41

4.19 Clean Air Act and Federal Water Pollution Control Act 41

4.20 Prompt Payment 42

4.21 Trafficking In Persons 42

4.22 Federal Tax Liability and Recent Felony Convictions 42

4.23 Build America, Buy America Act 43

4.24 Energy Conservation 43

4.25 Americans with Disabilities Act (ADA) 43

5. Required Forms and Certifications

5.1 Elevator Maintenance RFQ Instructions 45

5.2 Elevator Maintenance RFQ Quote Form 46

5.3 Elevator Maintenance RFQ References 47

5.4 Elevator Maintenance RFQ Bidder Notes 48

5.5 Acknowledgement of Receipt of Addenda 49

5.6 Non-Collusion Affidavit 50

5.7 Commonwealth Non-Discrimination Clause 51

5.8 Disadvantaged Business Participation 53

5.9 Disadvantaged Business Enterprise (DBE) Certification 54

5.10 Certification of Restrictions On Lobbying 55

5.11 Certification Regarding Debarment, Suspension, and Other Responsibility Matters 56

5.12 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion

5.13 Subcontractor Good Faith Checklist 58

5.14 Prohibited Telecommunications Equipment 59

5.15 Notice of Federal Requirements 60

6. Appendix

6.1 Site Location 65

6.2 Canton Elevator Plans – Plan View 1st Floor 66

6.3 Canton Elevator Plans – Machine Beam and Hoist Beam 67

6.4 Canton Elevator Plans – Control room plan 68

6.5 Canton Elevator Plans – Pit View 69

6.6 Canton Elevator Plans- Hoistway 70

End of Solicitation

1. General Information

1.1 Obtaining RFQ Documents

Interested parties may receive the Request for Quote (RFQ) documents by visiting PennBid.net. Please see PennBid description in Solicitation Appendix.

1.2 Pre-Quote Meeting An optional Pre-Quote Meeting will be held on site at 10:00 AM, prevailing time, March 18, 2026. Please contact Allen Hollenbach should you plan to attend this meeting. The SRTA Facilities Manager will leave Cameron Street when the meeting concludes and travel to Middletown. When the meeting is completed there, he will drive to Zarfoss Drive to finish the facility examination.

1.2.1 Dauphin: 901 North Cameron Street, Harrisburg PA 17101

1.2.2 Middletown Train Station: 2 GPS coordinates 40.19, -76.73. Located west of the

Riverside True Value, accessed from Emaus Street. 340 West Main Street, Middletown, PA 17057. Please note that both the elevator in the North and South Tower will need to be maintained.

1.2. 3 Zarfoss Drive: 415 North Zarfoss Drive, York, PA 17401

1.3 Questions, Clarifications, and Interpretation Quote questions will be accepted in writing on the PennBid.net site until 2:00 PM prevailing time on March 26, 2026. No telephone calls will be accepted for questions or clarifications. Interested bidders shall not make any effort to contact any Authority employees, other than the Procurement Analyst, or attempt to make contact with any persons engaged in maintenance, repair, or service of any Authority property. Any such attempts may result in the disqualification of such bidder. If any person contemplating submitting a bid is in doubt as to the true meaning of any provision or part of this Solicitation, or finds discrepancies in, or omissions from such document’s questions may be submitted to Allen Hollenbach. These requests for clarification, interpretation, or correction thereof need to be submitted in writing by 2:00 PM prevailing time on March 26, 2026. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the Solicitation will be made only by addendum and will be delivered to each person receiving a set of such documents via email. No Authority personnel will be responsible for any other explanation or interpretation of the Solicitation. All inquiries regarding the contents and requirements of this RFQ should be in writing and submitted via PennBid.net until 2:00 PM prevailing on March 26, 2026.

1.4 Quote Submissions

Proposer shall submit their response, complete with PDF version of their signed Quote Documents along with the Excel file containing their pricing by the date due. The Quotes shall besubmitted via PennBid.net no later than 2:00 PM prevailing time on April 2, 2026. The Quoting organization name, along with “20260218 - Elevator Maintenance RFQ,” and “Allen Hollenbach” shall be marked plainly on the outside of the envelope.

If mailed: If delivered:

Allen Hollenbach Allen Hollenbach

Procurement Analyst Procurement Analyst Susquehanna Regional Transportation Authority Susquehanna Regional Transportation Authority

415 North Zarfoss Drive 415 North Zarfoss Drive York Pennsylvania, 17404.

York Pennsylvania, 17404.

mailto:on

1.4.1 Quoting Firm Compliance: Quotes must be submitted on the provided forms contained within this Solicitation. Quotes submitted in any other form or on any other document may not receive consideration. All documents contained within the quote packet must be completed, signed, and returned to rabbittransit by the designated date and time and shall include Section 5, titled “Required Forms and Certifications.”

1.4.2 Any submittal received after the noted date and time will be deemed non-responsive and rejected. Except for unforeseen circumstances that could warrant a change in the deadline by the Authority for all respondents, requests for extensions of the closing time, and date will not be granted.

Quotes received after the time and date specified will not be considered and any quote received after the scheduled closing time shall be returned to the proposer unopened.

1.4.3 No Obligation on the part of any Authority or agents: IF QUOTES ARE SENT BY MAIL OR

ANY OTHER MEANS, THE RESPONSIBILITY FOR THEIR ON TIME DELIVERY TO SRTA IS

WHOLLY UPON THE PROPOSER.

1.4.4 Understanding: By submitting a quote, each quoting firm will be deemed to have certified to rabbittransit that the proposer has fully investigated and become completely familiar with the Solicitation requirements, conditions throughout rabbittransit’s Solicitation and applicable local, state, federal laws, and regulations relating to this procurement. The authority will not consider claims for additional compensation based upon the quoting firm’s lack of knowledge of such documents, statutes, regulations, resolutions, or conditions. Occasions may arise that require clarification of Contract Documents. Proposer shall rely only on written addenda provided by Allen Hollenbach when submitting or revising quotes. In no event should a prospective proposer submit a quote based upon an oral interpretation of the Solicitation by any rabbittransit staff or by any other firm or individual not associated with any Authority. In addition, vendors are required to state exactly what they intend to furnish to rabbittransit via this Solicitation and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in the vendor’s offer, it shall be inferred that the vendor’s offer fully complies with all conditions identified in this Solicitation.

1.4.5 Schedule:

Issue Date: March 4, 2026 Pre-Quote Meeting: 10 AM March 18, 2026 Questions Due: 2 PM March 26, 2026 Quotes Due: 2 PM April 2, 2026 Contract Start Date: May 1, 2026

1.5 Proprietary Information

Any information contained in the Quote that the Quoting Firm considers proprietary must be clearly identified as such. The Authority will respect requests for non-disclosure of proprietary information to the extent that information so restricted conforms to the Freedom of Information Act (FOIA) and Pennsylvania Sunshine Laws

1.6 Quote Forms

All pricing must be submitted on the forms provided, contained within this document, and must contain all specified items. Incomplete Quotes submitted in any other form will be considered non-responsive and will be rejected.

Item Number Description

5.1 Elevator Maintenance RFQ Instructions

5.2 Elevator Maintenance RFQ Quote Form

5.3 Elevator Maintenance RFQ References

5.4 Elevator Maintenance RFQ Bidder Notes

5.5 Acknowledgement of Receipt of Addenda

5.6 Non-Collusion Affidavit

5.7 Commonwealth Non-Discrimination Clause

5.8 Disadvantaged Business Participation

5.9 Disadvantaged Business Enterprise (DBE) Certification

5.10 Certification of Restrictions On Lobbying

5.11 Certification Regarding Debarment, Suspension, and Other Responsibility Matters

5.12 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion

5.13 Subcontractor Good Faith Checklist

5.14 Prohibited Telecommunications Equipment

5.15 Notice of Federal Requirements

1.7 Authorized Signature

The quote shall be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the quote is firm for a period of at least One-hundred, Twenty (120) days from the closing date for the submission of quotes.

1.8 Quote Withdrawal

All Quotes shall be valid for One-hundred, twenty (120) days from the closing date for the submission of quotes. Prior to the date and time Quotes are due the Quote may be modified or withdrawn by the Quoting Firm’s authorized representative in person, or by written notice. If Quotes are modified or withdrawn in person, the authorized representative shall make his identity known and shall sign a receipt for the Quote. Written notices shall be addressed to: Allen Hollenbach, Procurement Analyst, rabbittransit 415 North Zarfoss Drive, York Pennsylvania, 17104 no later than the exact due date and time.

1.9 Conditional Quote

Conditional Quote, or those which take exception to the specifications, will be considered non-responsive and will be rejected.

1.10 Opening, Requirements, and Evaluation of Quotes

Quotes will be evaluated by rabbittransit to determine which Quote, if any, should be accepted in the best interest of the organization. The Authority at its sole discretion will reserve the right to accept or reject Quotes submitted and to waive any informalities and minor irregularities and to request additional information required to fully evaluate a Quote.

The Quote shall be clear and meet the terms as specified herein, leaving no ambiguity in terms of provided service. The pricing form shall be completed similarly without question or ambiguity in terms of hourly pricing, minimum charges, and fees.

1.10.1 Opening of Quotes: Received Quotes will be publicly opened via teleconference. Please RSVP by March 30, 2026 to receive the meeting link. Proposers shall submit o their complete PDF version of their signed Quote Documents along with the Excel file containing their pricing by the date due.

1.10.2 Evaluation: Quotes will be reviewed for completeness and solicitation compliance. The complete quote will include the documents in Section 5.

1.10.3 Disadvantaged Business Enterprise: Though not a requirement, will not disqualify a firm, or earn a contract please identify any DBE participation in the quote.

1.10.4 Responsibility Confirmation: SRTA staff will review vendor qualifications, licenses, and quote to determine responsibility of Proposers. References will also be contacted to ensure vendor performance.

1.11 Contract

1.11.1 Contract: The authority will issue a firm fixed price to the lowest priced responsive and responsible firm. The successful Quoting Firm will receive a Notice of Intent to Award indicating their position. Proposers which will not receive a contract will receive a Notice of Intent that will inform of the decision to award the Contract to another firm.

1.11.2 Award of Contract: The Authority has a Board of Directors meeting on April 30, 2026 during which the contract process will be approved for the successful Quoting Firm. The apparent Contractor will then need to provide any necessary documentation to Allen Hollenbach, and the Notice to Proceed will be sent within two days of the receipt of all required documents. The Contractor shall sign and return the Contract by 10:00 AM April 30, 2026.

1.11.3 Notice to Proceed: After all required documents have been received, reviewed and approved rabbittransit will issue a Notice to Proceed. The Successful Contractor will then have the ability to begin work.

1.11.4 Solicitation: This solicitation and any addenda will be incorporated in whole, by reference within the Contract.

1.11.5 Term: The initial contract term shall be for a period of two (2) years with option years three (3) through five (5). The initial contract shall expire on May 7, 2028. If optional years are exercised at the sole discretion of rabbittransit each subsequent option year shall expire on May 7 of that year. rabbittransit at its sole discretion will notify the Contractor of acceptance of option years in writing at least thirty (30) days prior to the expiration of the current contract year. The Contractor shall submit requests and justification to alter pricing no later than February 1 of the then current contract year.

1.11.6 Contract Start Date: The successful Quoting Firm shall execute the Contract by April 30, 2026. The existing Contracts will terminate May 8, 2026. The SRTA Manager or designee will be in contact to schedule the first inspections after the Notice to Proceed has been returned by the Contractor to rabbittransit.

1.11.7 Execution in Counterparts: The resulting Contract may be executed in counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same Contract, and shall become binding when one or more counterparts have been signed by each of the Parties and delivered to the other Party. A signed copy of the resulting Contract delivered by facsimile, e mail or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Contract.

1.11.8 Waivers and Forbearance: No covenant or condition of the resulting Contract may be waived except by the written consent of rabbittransit. Forbearance or indulgence by rabbittransit in any regard whatsoever shall not constitute a waiver of the covenant or condition to be performed by Contractor to which the same may apply, and, until complete performance by Contractor of any covenant or condition, rabbittransit shall be entitled to invoke any remedy available to rabbittransit under the resulting Contract or by law or in equity despite said forbearance of indulgence.1.11.9 Subject to the limitation of liability in section 1.16, Contractor shall pay rabbittransit for all costs and expenses, including attorney's fees, incurred by rabbittransit in exercising any of its rights or remedies hereunder or enforcing any of the terms, conditions, or provisions hereof.

1.12 Invoices and Payment

As full consideration for satisfactory performance under the Contract, the Contractor shall issue an invoice prior to the fifteenth (15th) day of the month after service is performed.1.12.1 Invoice Detail: Please note that each invoice must note in detail the work completed for each billing cycle.

1.12.2 Prepayment: rabbittransit will not prepay for any work, materials, permits, or supplies.

No exceptions.

1.12.3 Additional Terms: Invoices with additional terms and conditions will immediately be considered to be in dispute. The Contractor shall issue a revised invoice without additional terms. Payment of an invoice with additional terms shall not indicate acceptance of additional terms and conditions.

1.12.4 Delivery: Invoices shall be received by the fifteenth (15th) day of the month subsequent to the month where any work was performed. Invoices shall be sent to accountspayable@rabbittransit.org, tmanahan@rabbittransit.org, and pmathis@rabbittransit.org.

1.12.5 Invoice Questions: Should there be questions or disputes relative to any invoice, Contractor shall continue all work for the advancement of this project and shall make every effort to provide documentation and evidence to justify invoiced amounts.

Contractor shall provide such explanation as requested by rabbittransit.

mailto:pmathis@rabbittransit.org

1.12.6 Additional Charges: rabbittransit will not pay for travel costs, subsistence, or costs not detailed within the Price Form or Task Order.

1.12.7 Task Orders: Invoices for Task Orders shall be separate from annual fees invoices and shall reference the corresponding rabbittransit issued Purchase Order.

1.12.8 Payment: All payments will be conditioned on satisfactory and accepted performance of duties and responsibilities of the Contractor for each invoice submitted. Payments will be made within forty-five (45) days of invoice receipts unless there is a disputed invoice.

1.12.9 Disputed Invoices: Such invoices will be paid ten (10) days after such charges can be adequately described and documented by the Contractor and determined acceptable by the rabbittransit Project Manager. A complete invoice will be deemed to be disputed.

rabbittransit will not pay partial invoices.

1.12.10 Late Fees: rabbittransit will not pay late fees for disputed invoices, or misdirected invoices,

1.12.11 Additional Services and Materials: rabbittransit will not pay for any services, materials, or items not memorialized in a Change Order or Contract Amendment. All incurred costs shall have an rabbittransit Purchase Order. rabbittransit will not pay for services, materials, or items not documented by a rabbittransit Purchase Order.

1.12.12 Payment: Payment will be made via paper check mailed to the Contractor’s preferred address.

1.13 Force Majeure

The successful Proposer shall not be liable for any failure to perform if acceptable evidence has been submitted to rabbittransit that failure to perform the Agreement was due to causes beyond the control and without the fault or negligence of the successful Proposer. Examples of such causes include acts of God, civil disturbances, fire, war, or floods, but not include labor related incidents such as strikes or work stoppages or unavailability of any product to be supplied to the Responsible Authority. The Successful Proposer guarantees that products, labor, and equipment will be supplied in full force as needed without exception during the performance of each Task Order and throughout the Contract Life.

1.14 Contract Breaches and Dispute Resolution

Disputes arising from the performance of the contract, which are not resolved between rabbittransit and the contract holder, shall be decided and resolved by the Executive Director of rabbittransit. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Executive Director shall be binding upon the Contractor and the Contractor shall abide by the decision.

1.14.1 Performance During Dispute: Unless otherwise directed by the Authority, Contractor shall continue performance under the Contract while matters in dispute are being resolved.

1.14.2 Claims for Damages: Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the other party or of any of his employees, agents or others for whose act he is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. Remedies: Unless this contract provides otherwise, all claims, counterclaims, disputes, and other matters in question between the (Authority) and the Contractor arising out of or relating to this agreement or its breach will be decided by binding arbitration utilizing a firm or individual mutually acceptable to both parties. Rights and Remedies: The duties and obligations imposed by the Contract documents and the rights and remedies thereunder shall be in addition to and not a limitation of any duties, obligations, rights, and remedies otherwise imposed or available by law. No action or failure to act by rabbittransit or the Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

1.14.3 Non-Performance: Should Contractor fail to provide work products as described within this RFQ and resulting Proposal the resulting Contract may be terminated as described in Item 4.6. Additionally, SRTA shall retain all right to remedy for any such damages as caused by Contractor during or at the conclusion of this Contract or during such occurrences.

1.15 Subcontracts

The requirement for single-point responsibility does not prohibit subcontracts or joint ventures provided that the single successful proposer assumes the position of Prime Contractor and performs Twenty Percent (20%) of the service specified. Additionally, the Authority will be held harmless, individually and collectively, with regard to any disputes between the Contractor and any subcontractors.

1.15.1 Subcontractor Disputes: Additionally, the Authority will be held harmless, individually and collectively, with regard to any disputes between the Contractor and any subcontractors.

1.15.2 Assignment: The resulting Contract may not be assigned, transferred, conveyed, sublet, or otherwise disposed without prior written consent of rabbittransit . Such requests must be made in writing and shall be at the sole discretion of rabbittransit.

1.15.3 Approval: rabbittransit reserves the right to approve or reject any subcontractor.

1.16 Liability

The Authority shall not be liable to any contractor or to any third party for any claims or damages occasioned by the solicitation, rejection, negotiation, or selection of quotes regarding this requirement.

Each contractor or other respondent agrees to bear all costs of its response and participation in the process described in this RFQ; there shall be no reimbursement for any costs incurred in the preparation of responses or proposals in connection with this process. Additionally, the Authority will not be held liable or bear any responsibility for Contractor damage, injury, or loss. Nothing in this paragraph shall constitute a waiver of rabbittransit’s governmental immunity protections.

1.17 Postponement and Cancellation

rabbittransit reserves the right to postpone the Quote opening for its own convenience and to reject any or all Quote.

1.18 Changes and Addendum

Changes to the specifications will be made by addendum. Answers to written questions will be included as an addendum. At no point shall any correspondence, conversation, or assumption be deemed to take precedence above this document or any addenda released by the rabbittransit Procurement Analyst.

1.19 Insurance

rabbittransit shall be supplied with certificates of such insurance prior to the commencement of any work under this Agreement. All coverages below are to be "occurrence" type policies.

1.19.1 Worker's Compensation Insurance: The Contractor shall be responsible for taking out and maintaining Workers' Compensation insurance in accordance with the laws of the Commonwealth of Pennsylvania, as necessary. Evidence of having this insurance shall be given to rabbittransit.

1.19.2 Liability Insurance: The Contractor shall take out and maintain on its owned and leased vehicles used in service under this Agreement such general liability, vehicle liability and property damage liability insurance as shall protect rabbittransit, and others performing work covered in this Agreement, from all claims for damages, personal injury, including accidental death, as well as from claims for property damages which may arise from operations under this Agreement whether such operations be by the Contractor or by others directly or indirectly employed by either of them, by naming rabbittransit and all others performing work as additional insured with respect to the project, and the amount of such insurance shall be as follows:

a. General Liability - insurance in an amount not less than:

$2,000,000 General Aggregate Limit $2,000,000 Products - Completed Operations Aggregate Limit $2,000,000 Personal and Advertising Injury Limit $2,000,000 Each Occurrence Limit

b. Automobile Insurance in an amount not less than:

$2,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability per Accident $35,000 Uninsured/Underinsured Motorist Limits – Not Stacked $25,000 PA First Party Medical Benefit

1.19.3 The insurance herein before specified in sections 1.19.1 and 1.19.2 shall be with an acceptable insurance company authorized to do business in the Commonwealth of Pennsylvania and shall be taken out before work is commenced and kept in effect until claims which may arise from work performed under the terms of this Agreement are satisfactorily completed. rabbittransit shall be given a minimum of thirty (30) days’ notice prior to any change or cancellation of any of the insurance required under this paragraph. rabbittransit shall be named as "additional insured" on all policies. Failure to comply with any of the terms set forth in this paragraph shall constitute and result in an immediate and automatic termination of contract.

1.19.4 The Contractor shall indemnify, defend, and hold harmless the Susquehanna Regional Transportation Authority (rabbittransit), its officials and employees from and against any and all actual or alleged demands, claims, damages, losses and expenses, whether caused in whole or in part by a party indemnified hereunder, excepting only Susquehanna Regional Transportation Authority (rabbittransit) sole negligence. This includes, but is not limited to:

a. Injury and other claims arising out of employment by Contractor, rabbittransit and / or their subcontractors and agents

b. Injury to third parties

c. Damage to and/or loss of use of tangible property

d. Attorney fees and other defense costs arising out of or related to the performance or non-performance of service arising out of or related to shared ride and exclusive ride paratransit service by the Contractor and /or its employees, subcontractors, and/or agents.

1.19.5 Electronic Files and Data: Proposer shall have capability to obtain an endorsement in an amount necessary to cover costs related to data breaches, thefts, loss, or unauthorized use of agency and agency client files. Cyberliability coverage shall be in an amount to at least cover Contract costs. SRTA does not waive any right or remedy relative to data breaches or lost data. Furthermore, the Contractor shall ensure that any diagnostic equipment connected to any rabbittransit system shall be free from viruses, malware, or cause defect to such a system.

1.19.6 Compliance: By submitting a Proposal, each Proposer agrees and contends compliance with each aspect of this section. SRTA or agents may ask for proof of such insurance at any point within Contract life parameters.

1.19.7 Additional Insured Names: Should a Contract be awarded, the Proposer shall supply rabbittransit with proof of additional insurance for the Susquehanna Regional Transportation Authority (SRTA), rabbittransit, Cumberland Dauphin Harrisburg Transport Authority (CDH), and Central Pennsylvania Transportation Authority (CPTA)

1.20 Site Locations

1.20.1 Cameron Street/Dauphin: 901 North Cameron Street, Harrisburg, PA 17101 One (1) unit.

1.20.2 Middletown Train Station: Located at GPS coordinates 40.19, -76.73. Situated west of the

Riverside True Value, 340 West Main Street, Middletown, PA 17057, and accessed from Emaus Street.

Two (2) units

1.20.3 Zarfoss Drive/York: 415 North Zarfoss Drive, York, PA 17404 One (1) unit

2. Bid Protests

2.1 Bid Protest Procedures

The policies and procedures governing the receipt and resolution of protests in connection with a Request for Proposals (RFQ) are outlined below. This procedure is applicable to all RFQs.

2.2 Definitions Related to Protests

"Interested Party" means any bidders/proposers. "Days" means business days. “Filed” means the date of receipt by The Office of the Executive Director or his/her designee. “Federal/State Law or Regulation” means any valid requirement imposed by Federal, State, or other Statute or regulation. “Presumptive Contractor” means the bidder/proposer that is in line for award of the contract in the event that the protest is denied. “Protestant” is an Interested Party who is aggrieved in connection with the solicitation or award of a contract and who files a protest.

2.3 Types of Protests and Time Limits

For this solicitation, rabbittransit and the rabbittransit Executive Director will review and respond to all protests. A Pre-Bid Protest is based upon alleged restrictive specifications or alleged improprieties in the procurement process of each of the Authorities. A Protestant must file a pre-bid protest no later than Five (5) days prior to bid opening date by 4:30 PM York, Pennsylvania prevailing time. A Pre-Award Protest is based upon alleged improprieties of a Bid. A Protestant must file a pre-award protest no later than Five (5) days after the Protestant knows or should have known of the facts giving rise thereto by 4:30 PM York, Pennsylvania prevailing time. Post-Award Protest is based upon the award of a contract. A Protestant must file a post-award protest no later than Five (5) days after the notification to the unsuccessful firms of the Authority’s intent to award, or no later than Five (5) days after an unsuccessful firm becomes aware of the Authority’s intent to award a contract, whichever comes first, by 4:30 PM York, Pennsylvania prevailing time.

2.4 Content of Protest

Protests must be in writing, and filed directly with the Office of the Executive Director of the Susquehanna Regional Transportation Authority (rabbittransit) at:

Executive Director Susquehanna Regional Transportation Authority (rabbittransit)

415 N. Zarfoss Drive York, PA 17404 Any and all protests and must contain the following information:

a. The name, address and telephone number of the Protestant

b. Identity of the RFQ (by name) “20260218 - Elevator Maintenance”

c. A detailed factual statement of the grounds for protest

d. The desired relief, action, or ruling.

2.5 Action by the Authority

Procurement Process Status: Upon timely receipt of a protest, rabbittransit will delay the opening of Submission until after a resolution of the protest or protests filed prior to the Submission opening or withhold award until after resolution of the protest or protests filed after Submission opening. However, rabbittransit may open Submission or award a contract whenever the Authority, at its sole discretion, determines that:

a. The items or work to be procured are urgently required

b. Delivery or performance will be unduly delayed by failure to make the award promptly

c. Failure to make prompt award will otherwise cause undue harm to either SRTA or funding sources.

If the protest is filed before the award of the contract, rabbittransit will advise the Presumptive Contractor of the pending protest. If deemed appropriate, rabbittransit may conduct an informal conference on the merits of the protest with all Interested Parties invited to attend.

2.5.1 Response to the Protest: rabbittransit’s Executive Director will respond in detail to each substantive issue raised in the protest within a reasonable time after the protest is filed.

rabbittransit’s response shall address only the issues raised originally by the Protestant.

When on its face a protest does not state a valid basis for protest or is untimely, the Executive Director may summarily dismiss the protest without requiring a detailed response.

2.5.2 Rebuttal to the Authority’s Response: The Protestant may submit a written rebuttal to rabbittransit response, addressed to the Executive Director of rabbittransit, but must do so within five (5) days after receipt of the original Executive Director’s response.

rabbittransit will not address new issues raised in the rebuttal. After receipt of the Protestant’s rebuttal, the Executive Director will review the protest and notify the Protestant of his/her final decision.

2.5.3 Request for Reconsideration: If data becomes available that was not previously known, or there has been an error of law, a Protestant may submit a request for reconsideration of the protest. rabbittransit’s Executive Director will again review the protest considering all currently available information. The Executive Director’s determination will be made within a reasonable period of time, and his/her decision will be considered final.

2.5.4 Decision: Upon review and consideration of all relevant information the determination as issued by the Executive Director will be final.

2.6 Confidentiality of Protest

Material submitted by a Protestant will not be withheld from any Interested Party, except to the extent that the withholding of information is permitted or required by law or regulation. If the Protestant considers that the protest contains proprietary material which should be withheld, a statement advising of this fact must be affixed to the front page of the protest submission and the allegedly protected information must be so identified whenever it appears.

2.7 Federal Transit Administration (FTA) Involvement

Where procurements are funded by the FTA, rabbittransit will notify the Regional Office of any known or pending protests. rabbittransit will notify the FTA again within five (5) business days from receipt of final decision made by the Executive Director of rabbittransit. The Protestant may file a protest with the FTA only where the protest alleges that rabbittransit failed to have or failed to adhere to its protest procedures, or there was a violation of Federal Law or Regulation. Any protest to the FTA must be filed in accordance with FTA Circular 4220.G.

3. Specifications

General

3.1. Description of Work

3.1.1. Full inspection, preventive maintenance, and emergency callback service for two Machine-Room-Less (MRL) elevators at the Middletown Train Station.

3.1.2. Unless otherwise distinctly specified, all work shall conform to the requirements of the ASME A17.1, A17.2, and the Local Building Code including errata, supplements, and interpretations.

3.2. Definitions

3.2.1. Where the word "Manager" is used, it shall be understood to mean the rabbittransit Maintenance Management representative (hereafter defined as “Manager”).

3.2.2. Where the word “Unit” is used, it shall be understood to mean elevator.

3.2.3. Where the word “Elevator” is used, it shall be understood to mean a passenger elevator.

3.2.4. Where the word “Contractor” is used it shall be understood to mean the vertical transportation maintenance contractor.

3.2.5. Where the word "Service Property" is used, it shall be understood to mean rabbittransit locations as described.

3.3. Personnel Requirements

3.3.1. All work shall be performed by experienced Vertical Transportation (VT) mechanics and helpers supervised by the Contractor. All personnel shall be members of the IUEC (International Union of Elevator Constructors) or NAESA (National Association of Elevator Safety Authorities) and shall have participated in an apprenticeship program and be certified. Mechanics must have a minimum of two (2) years’ experience as a mechanic. The mechanics, helpers and supervisory personnel shall be specially trained and have thorough experience in the maintenance of these particular types of units.

3.3.2. The Contractor, his mechanics and other personnel shall adhere to the Manager’s safety standards and rules and shall comply with all directives issued in the interest of public safety when so notified by the Manager.

3.3.3. The Contractor shall assign a route mechanic and at least one alternate mechanic to participate in and attend virtual or on-site training as required by AmTrak. Contractor shall incur a fee of $50 per mechanic per year for virtual training. Virtual training should take 2 hours per year per mechanic. The training shall be completed at no additional cost. The Contractor shall pay AmTrak directly for required training. Evidence of such training shall be supplied to rabbittransit within ten (10) days of Contract Award.

3.3.4. AmTrak Contractor: All techs at Middletown shall possess and show upon request the required AmTrak Contractor card.

3.4. Staffing of the Contract

3.4.1. Contractor shall provide the appropriate labor for the performance of preventive maintenance services as specified herein.

3.4.2. The contractor shall provide supervision to guarantee that the specifications and scope of work set forth in this agreement are provided to rabbittransit.

3.4.3. Contractor shall maintain all records necessary to provide and support

Agreement services including, spare parts inventory, and maintenance costs.

3.4.4. The contractor shall attend any meeting requested by the Manager with appropriate staff.

3.4.5. Contractor shall not establish any headquarters points or staging area, nor set up any office or storage trailer on the Service Property without the approval of the Manager.

3.4.6. Additional staffing to safely and properly perform scheduled maintenance routines and repairs of all units covered by this agreement shall be provided when needed. The Contractor shall coordinate all scheduled maintenance routines and repairs, which involve removing a unit from service with the Manager or designee, and to report immediately discovery of any damage, signs of disrepair to, mechanical breakdown of or malfunction of, the units covered under this contract to the Manager or designee.

3.4.7. Field employees are to be provided with uniforms identifying the contractor and employee’s name.

3.5. Conflicts

3.5.1. Should it appear that there is real or apparent discrepancy between different sections of specifications concerning nature, quality or extent of work to be furnished, it shall be assumed that Contractor will adhere to the more stringent requirement. The Manager will make the final decision.

3.6. Contract Working Hours

3.6.1. All scheduled work, including regular examinations and repairs in accordance with this contract shall be made during regular business hours from 8:00 a.m.

to 4:30 p.m. Monday through Friday except holidays and Union holidays. The Manager must be notified of any planned preventive maintenance activities requiring removal from service during these hours.

3.6.2. Repair Maintenance work may be performed at any time when a unit has been identified as 1) an inoperative unit; 2) a unit that poses the potential for or has sustained damage during operation, 3) a unit that poses the potential for or has inflicted damage to personal property, and 4) a unit that poses the potential for or has inflicted injury to persons.

3.7. Response Time, Emergency Service, and Overtime

3.7.1. Callback service response time during regular time hours defined in this contract shall be two (2) hours. Entrapment response-time shall be thirty (30) minutes.

3.7.2. The Contractor shall provide twenty-four (24) hour callback emergency service consisting of a prompt response to emergency requests from the Manager for any unit which is malfunctioning, inoperative, or otherwise appear to constitute a danger to users. Emergency response outside of regular hours shall consist of Contractor personnel being dispatched to the stations and available to effect necessary repairs within two (2) hours from receipt of request from the Manager or one (1) hour for entrapments.

3.7.3. Only Contractor personnel are permitted to effect repair and return the unit to service. In the event such emergency service is rendered as a result of causes described in section 3.10, Exclusions, the Contractor shall bill the Manager at the established overtime rates under this agreement. For emergency services provided that are covered by this agreement and are not described in section 3.10, Exclusions, the Contractor shall bill the Manager at the established overtime premium rates under this agreement.

3.7.4. It shall be the responsibility of the Contractor to substantiate any services which are deemed to be beyond the control of the Contractor (see section 3.10, Exclusions). All such services which are charged to the Manager must show a date and time the service was rendered on a mechanic's time ticket and such tickets must be signed and submitted to the Manager in order for the service to be honored.

3.7.5. Following emergency callback service, the Contractor shall submit an invoice for approval by the Manager. The mechanic's signed time ticket shall be attached to the invoice. The time ticket shall include the findings of the service visit, whether the services rendered met the conditions of section 3.10, Exclusions, and any additional supporting documentation, including digital photographs, if available.

3.7.6. Emergency services shall be performed any time as dictated by the nature of the emergency and work shall proceed, parts availability permitting, until the unit is restored to service.

3.7.7. Trip Charge shall be inclusive of vehicle mileage, fuel price, maintenance, and sundries. No additional charges for service will be allowed beyond the quoted Trip Charge.

3.7.8. Trip charge shall only be applied to callback service.

3.7.9. Trip charges shall not be applied to scheduled monthly preventive maintenance services or code-required inspections.

3.8. Reports

3.8.1. The Contractor shall maintain a copy of its monthly, semi-annual, and yearly inspection reports and work performed on the units. Copies of Contractor’s inspection reports shall be made available to the Manager by the 5th day of each month following the inspection period (example, January inspection report will be forwarded to the Manager by February 5th)

3.8.2. The Contractor shall furnish the Manager with reports of any accident of which the Contractor has knowledge, which unit the accident occurs on or is in any way referable to the units. In the event of an accident, the Contractor will furnish a report containing statements as to the condition of the maintenance agreement.

3.8.3. When required by the Manager, the Contractor shall provide assistance in preparation for an appearance in any litigation concerning the work on behalf of the Manager. The Manager shall compensate the Contractor or the employee for his expense and for time away from his work at the normal rate of compensation.

3.9. Maintenance Scope of Work - Execution and Description of Maintenance Services

3.9.1. The Contractor shall regularly as hereinafter specify and systematically examine, adjust, lubricate, clean and, when conditions warrant, repair or replace the following items and components thereof and other mechanical or electrical equipment. This list is not meant to be all-inclusive but to function as an outline for the type of work covered under this agreement.

3.9.2. Controller: all components including all relays, electronic components, solid state components, resistors, condensers, transformers, contacts, leads, mechanical or electrical timing devices, computer devices.

3.9.3. Selector: all components including selector drive tape, wire or cable, and all other mechanical and electrical drive components.

3.9.4. All exposed piping, seals, gaskets, fittings, couplings, and muffler.

3.9.5. Hoistway door interlocks or locks and contacts; hoistway door hangers and tracks, bottom door gibs and auxiliary door closing devices for power operated doors.

3.9.6. Hoistway limit switches, slowdown switches, leveling switches and associated cams and vanes.

3.9.7. Guide shoes, including rollers or replaceable gibs.

3.9.8. Motors, machines, worms, gears, brushes, drive units, bearings, and sheaves.

3.9.9. Automatic power operated door operators, door protective devices, hangers, tracks, guides, gibs, closers, locks, and contacts.

3.9.10. Traveling cables.

3.9.11. Control wiring in hoistway and machine room.

3.9.12. Buffers.

3.9.13. All wire ropes. Including rope shortening as required.

3.9.14. Governors, governor sheave and shaft assembly, bearings, contacts, switches, governor jaws, and tensioning equipment.

3.9.15. Seals and gaskets.

3.9.16. Fixture contacts, push button, key switches and locks and lamps and sockets of button stations (car and hall), hall lanterns, position indicators, traffic director stations.

3.9.17. In each car, the ADA/handicapped telephone.

3.9.18. Examine regularly and systematically all safety devices. Conduct normal operating inspections.

3.9.19. All tests shall be performed in accordance with the provisions of the American

National Standard, Safety Code for Elevators and Escalators, (ANSI/ASME A17.1 & A17.2), Applicable Edition and local code requirements.

3.9.20. Repair or replace conductor cables and wiring.

3.9.21. Maintain pits and pit lighting.

3.9.22. The Contractor shall keep the guide rails free of rust where roller guides are used and properly lubricated with lubricant as recommended by the manufacturer of car safety when sliding guides are used. Renew guide shoe rollers and gibs as required to ensure smooth and satisfactory operation.

3.9.23. The Contractor shall also examine and make necessary adjustments or repair to the following accessory equipment including re-lamping of signal equipment: hall lanterns car and corridor position indicators, car stations, traffic director station, electric door operators, intercom systems, interlocks, door hangers, safety edges.

3.9.24. All replacement parts shall be new and specifically designed for the units on which they are to be used. All old parts must be returned to the Manager upon completion of repairs if requested by the Manager.

3.9.25.