2-2026 TRIM Envelopes - Pre-Purchase Request.pdf

This is a pre-purchase request document for the State of Florida regarding the procurement of specialized envelopes for TRIM (Truth in Millage) mailings. The request specifies the production and delivery of 475,000 white #10 envelopes with window features, labeled "Important Documents Enclosed" to distinguish these mailings from other correspondence and enhance constituent engagement. The envelopes must meet precise specifications including a window size of 1 5/8" x 4 1/2" positioned 7/8" from the left and 1" from the bottom, with 4/0 process ink printing and no bleeds. Delivery is mandated no later than August 3, 2026, and vendors must demonstrate the capability to provide exact window dimensions and placement as specified.

The procurement emphasizes the critical importance of precise manufacturing specifications to ensure proper window alignment for the TRIM documents. Vendors responding to this opportunity must confirm their ability to meet the exact technical requirements and deliver the full quantity within the specified timeframe. This is a straightforward product procurement with no indication of renewal options, set-asides, or special funding considerations noted in the pre-purchase request documentation.