2-2026-18 Handyman Services for Income-Eligible Homeowners.pdf

TOWN OF FAIRFIELD

Invitation to Bid

2026-18 Handyman Services for Income-Eligible Homeowners

The Town of Fairfield (Town) on behalf of its Office of Community & Economic Development is seeking competitive bids from qualified contractors to furnish and provide all labor, tools, incidental materials and equipment necessary, to provide handyman services to income-eligible homeowners. Note that the work must be performed by the bidding contractor’s own staff (if a company) or self-performed if an individual contractor. Subcontracting of the work is strictly prohibited. No exceptions.

The Town is seeking a flat rate for these services which mostly consists of small maintenance projects including gutter cleaning and minor repair work generally limited to carpentry and masonry trades. Plumbing and electrical work where a licensed tradesperson is required is not part of this contract. The hourly flat rate is to be inclusive of all travel, quoting, insurances and administrative costs, etc., and shall be rounded to the nearest 15-minute interval.

The work shall be determined on a case-by-case basis and scheduled accordingly. The contact is anticipated to average 250 hours per year. Award of the contract may be determined upon combination of qualifications and cost value, as deemed in the best interest of the Town.

TERM / RENEWAL OF CONTRACT

The Town intends to award an initial one (1) year contract commencing December 1st 2025, with (4) one-year optional renewal terms.

On (60) days advance written notice, the Town may renew the 2025 contract per the same terms and conditions, including a mutually agreed upon optional cost of living allowance (COLA) increase reflecting industry standards.

Each renewal term may be extended at the sole discretion of the Town of Fairfield.

In the event that the Contractor does not perform the work in accordance with the specifications and/or scope of services, the Town reserves the right to terminate the contract with two (2) weeks’ written notice.

SERVICES

Furnish all tools, incidental materials and equipment necessary, to satisfactorily complete each assigned task. Note that the homeowner shall pay costs for materials required for repair and maintenance work.

The Contractor will provide a free initial consultation with the client to estimate the job/scope of work.

Meet with homeowner(s) in a timely manner to review the scope of work. Document homeowner’s income eligibility on forms as prescribed by the Town, before rendering the services requested.

Project scope shall typically consist of carpentry and masonry trades. Other projects will be required, but not limited to, gutter cleaning, leaking faucets, etc. Work where licensed plumbing and electrical tradespersons are required is not part of the contract.

Upon completion of the work, all areas must be cleaned and will be inspected by the Office of Community & Economic Development, prior to approval of payment.

The Contractor shall remain the single-point-of-contact for all warranty on workmanship, materials and services. Workmanship and materials shall be guaranteed for a minimum period of one (1) year.

The Contractor will be responsible for securing all necessary permits, state and local, prior to commencing the work. Note that the Town will waive its application and building permit fees, where required for Town of Fairfield projects.

The Contractor shall be responsible for any repairs to buildings, furnishings and grounds, resulting from damages incurred while performing the work.

All surplus material and related items must be disposed of properly by Contractor, unless otherwise stated in writing by Town.

Upon award of bid, the Office of Community & Economic Development will arrange the project work schedule with the Contractor.

QUALIFICATIONS

The Contractor must be registered with the State of Connecticut as a Home Improvement Contractor and have minimum three (3) years related experience.

Submit details of qualifications and experience, including hourly rate and a minimum of three (3) professional references.

The Contractor will provide a list of any employees who will be performing these services and their qualifications/applicable licenses.

Provide the Town with references regarding equal size and scope projects performed within the past three

(3) years.

The Bidder and/or supplier must be an authorized agent, dealer or distributor for all equipment and materials supplied or installed, and may be required upon request to provide proof of all applicable permits, licenses, etc.

The Contractor may be required to submit descriptive literature and operational manuals for all items being supplied or installed.

REQUIREMENTS

The successful bidder will be subject to a criminal background check, prior to bid award of contract.

Employees of the awarded contractor are subject to a criminal background check, and the Town reserves the right to approve those employees who will be performing client services.

The Contractor shall have or be expected to obtain a DUNS (Data Universal Numbering System) number and will provide this number, where indicated, on the Bid Proposal Form.

The Contractor must be registered with the System for Award Management (SAM) prior to award.

All equipment and materials supplied and/or installed shall be new and of current manufacture, and shall meet or exceed all specifications described herein. Any deviations must be indicated with the proposal response.

The Town of Fairfield will not accept receipt of any equipment (installed or otherwise) or services unless all specifications stated in the bid document have been accommodated and/or approved by written consent.

The Contractor shall be required to correct any nonconforming issues at no expense to the Town of Fairfield. Acceptance of the work shall be determined by the Office of Community & Economic Development or designee, upon final inspection.

Bidders are required to provide full details of any exceptions to the Scope of Work / Specifications. Details must be submitted separately and attached to the Proposal Bid Form.

All costs submitted in proposal must include labor, equipment, mobilization, warranty, shipping, freight and delivery, and all related materials to complete the work.

Prices must remain firm from date of award through the first (12) months of the contract period. After the initial (12) months of the contract period, prices will be subject to increase at the twelve (12) month minimum intervals, in labor costs. The Town reserves the right to reject any requested price increase deemed excessive in the opinion of the Town and cancel the contract. The Contractor must submit a formal request for an increase to the Purchasing Department, no later than thirty (30) days prior to the effective price increase date. The request shall contain the date the increase takes effect. No retroactive price increases will be allowed.