2-2.0 Sole Source Form For Bonfire Posting.doc

STATE OF UTAH - DEPARTMENT OF TRANSPORTATION

UDOT Procurement NOTICE OF INTENT TO AWARD A CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS UDOT Procurement is publishing this notice pursuant to the Utah Procurement Code. The Requesting Unit submitted this form to UDOT Procurement claiming that it intends to award a contract without competition if it is determined by UDOT Procurement, in writing, that:

· there is only one source for the procurement item.

· transitional costs are a significant consideration in selecting a procurement item; or

· the award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit.

In the subsequent pages the Requesting Unit has identified its justification for pursuing this process.

Determination of Other Interested Providers The intent of this notice is to determine if there are any other interested and qualified providers that meet the specifications of this notice. Any such providers must submit the following information:

· The name of the provider; and

· A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item.

In addition, a provider should include:

· Documentation that the provider can provide a comparable or better procurement item that meets or exceeds the specifications.

· Documentation that the provider can also provide the same proprietary procurement item or an equivalent procurement item; and

· If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the provider’s anticipated transitional costs.

Regardless of any prior communications with UDOT Procurement or the State, all providers interested in responding to this notice must submit a response to this posting containing complete responses to all of the information requested above.

DO NOT CONTACT THE REQUESTING UNIT. Any questions regarding this notice, including obtaining additional information, must be obtained through UDOT Procurement during the publication period. No action is required if you agree with this Notice.

If, after the public notice period has passed, UDOT Procurement determines that there are other interested and qualified providers that meet the specifications of this notice; UDOT Procurement will not award a contract pursuant to this notice.

If, after the public notice period has passed, no valid challenges have been received, then the UDOT Division of Procurement may award a contract to the identified vendor without competition.

Please read the entire form very carefully before responding to this notice.

It is anticipated that this procurement will result in a:

Contract

MOU

1. The term of this contract will be: and renewal options: .

Coding for this Purchase Order: Unit 8001 Appr XYD Obj 6276 Activity 7G38 Function C00069

Other

___ GAX

___ P Card

1. NOTICE: The GAX option is for EXTENUATING circumstances only. Requesting Unit may not make the procurement until after the solicitation process is completed and the method of payment has been approved by UDOT Procurement.

NOTICE: The Requesting Unit may not make the procurement until after the solicitation process is completed and the purchase order or contract is fully signed by and delivered to all required parties.

Explain in detail the service or product to be procured (additional information is found on any attached Scope of Work):

Service provided will be catering for the Utah Transportation Conference which includes food, beverages, and associated service for 3 days breakfast, 3 days lunch, 3 days AM snacks, 2 days PM snacks.

CHECK THE THAT BOX IDENTIFIES WHY A CONTRACT SHOULD BE AWARDED WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS:

SECTION A: ONLY ONE SOURCE

The contract with the venue for the Utah Transportation Conference, Mountain America Exposition Center, requires the use of their catering vendor for food and beverage services within their facility.

No, see response to #1 above.

None. UDOT has contracted with this provider before as required by contract with the Mountain America Expo Center.

None. UDOT has contracted with this provider before as required by contract with the Mountain America Expo Center.

No other vendors were contacted as the use of this catering provider is mandatory per the contract with the Mountain America Expo Center where the conference is being held.

None

SECTION B: TRANSITIONAL COSTS

SECTION C: STANDARD PROCUREMENT PROCESS IMPRACTICABLE

SECTION D: PROCUREMENT ITEM IS NEEDED FOR TRIAL USE OR TESTING

LEASING PERSONAL PROPERTY (Not Real Property)

Lease requests must include an approved FI 9 State of Utah Lease Obligation Record form from the Division of Finance. The FI 9 State of Utah Lease Obligation Record form can be found on the Division of Finance website finance.utah.gov under Forms. The Finance policy FIACCT 09-21.00 Fixed Assets – Leases can be found on the Division of Finance website under Accounting Policies and Procedures. Approved FI 9 attached.

revision date: 08-03-2023