2-2 Bid Booklet for Sewer Lining Projects.pdf

BID BOOKLET

FOR

SEWER LINING PROJECT

CIP-2025-X44

Various Locations Milwaukie, Oregon

Clackamas County

September 2026

Solicitation Reference #: ITB-2026-065

Bid Booklet – ITB-2026-065 1

BIDDER’S CHECKLIST

Sewer Lining Project

In order to submit a complete bid, Bidders must submit the following documents:

Bid Form

Bid Security (Bid Bond or Check)

Non-Collusion Affidavit Certification

Project Certifications

First-Tier Subcontractor Disclosure Form

Bid Schedule

NOTE: Failure to submit all required documents will result in a bidder being considered non-responsive and not considered for award. City reserves the right to reject all non-responsive bids.

PROJECT DOCUMENTS

The following project documents are for reference and are provided to prospective bidders as related information for this solicitation process.

Special Provisions

General Conditions for Construction

Plans

Bid Booklet – ITB-2026-065 2

BID FORM

Sewer Lining Project To: City of Milwaukie 10501 SE Main Street Milwaukie, OR 97222

Bidder Representation. The undersigned, hereinafter called Bidder, certifies and represents that the Bidder:

1) has examined and is thoroughly familiar with all the contract documents;

2) has examined and is thoroughly familiar with the site of the proposed construction;

3) fully understands the manner in which payment will be made for the construction furnished;

4) fully understands that the estimated quantities shown in this bid, if any, are for comparison of bids only; and

5) fully understands that failure to complete or respond in some way to every required portion of the Bid Booklet will be viewed as non-compliant and disqualify the Bidder.

Addenda Acknowledgement. Bidder acknowledges receipt of the following number of addenda:

_________________________, and agrees that all addenda issued are made part of the solicitation documents and have been considered in preparing the bid. (NOTE: insert the number of addendums received; if no addenda were issued, enter “zero,” “0” or “n/a” in the space.)

Bid Security. Bidder agrees that bid security shall form a part of this bid and has attached one of the following:

1) A surety bond duly completed by a guaranty company authorized to conduct business in the State of Oregon, in the amount equal to ten percent (10%) of the total amount of this bid. The bond must be submitted in PDF format with signatures and some form of indication the surety’s seal is affixed, and include, either on the PDF of the bond or by separate page with the bid submission, the name of the surety, phone number of the surety’s office for verification of the bond, and a bond validation number; or

2) A cashier’s check or certified check made payable to the City of Milwaukie, 10501 SE Main Street, Milwaukie, OR 97222 from a financial institution in good standing in the amount equal to ten percent (10%) of the total amount of this bid. Bidder must include with bid submission a statement that the bid security was issued to the City by check prior to bid closing and that the bidder assumes all liability for ensuring the check is received by the City by bid closing. Delays due to mail and/or delivery handling, including but not limited to the City’s internal distribution systems, do not excuse the bidder’s responsibility for submitting the bid security to the correct location by the due date.

Bidder agrees, upon award of the contact, that if it fails or refuses to execute the contract, furnish acceptable certificates of insurance, or provide performance and payment bonds within ten (10) business days of the notice of award, then the bid security amount shall be permanently retained by City as liquidated damages, and not as any sort of a penalty to the Bidder, and it is agreed that the said sum is a fair measure of the amount of damage City will sustain for failure to execute the contract.

Returned Contract Documents. Bidder agrees, upon award of the contract, the contract will be signed and delivered to City in the form of the contract generally annexed hereto within ten (10) business days after notice of award, and will at the time of execution of the contract deliver to City the proper certificates of insurance, bonds, and other documents as required by the contract documents.

Execution of Work. Bidder agrees upon award and execution of the contract for performance of the work, to plan and execute the work in such a manner so that all of the work as outlined in the contract documents is completed within the time specified, after issuance of the notice to proceed.

Bid Booklet – ITB-2026-065 3

Understanding of City’s Rights. Bidder understands that the City reserves the right to reject any or all bids and to determine which bid, in the sole judgment of the City, is the lowest responsive, responsible bid, and which bid, if any, should be accepted in the best interest of the City.

Bidder understands that City reserves the right to waive any informality or technicality in any bid in the interest of the City.

Bidder Declarations. Bidder declares that the only person(s) or entity(ies) interested in this bid are those named herein; that this bid is, in all respects, fair and without fraud; that it is made without collusion with any official representative of the City; and that the bid is made without any connection or collusion with any person making another bid for the work.

Bid Prices and Quantities. Bidder proposes to perform all work as stated in the contract documents at the prices listed in the Bid Schedule. Bidder may wish to compute quantities to verify work necessary to complete the project as called for under the contract documents. The quantities provided are for the convenience of comparing bids.

Bidder Guarantee. Bidder does hereby propose to furnish all labor, material, tools, equipment and appliances necessary to construct and complete the project. And all specified work appurtenant thereto, and in connection with this project for the City within the time limit specified, and in accordance with the drawings, specifications, and contract change order documents for the sums set forth in the Bid Schedule.

Respectfully submitted this ____ day of ____________, 2026.

Submitted By: _________________________________________ (Name of firm or corporation)

Street Address: _________________________________________

City, State, Zip: _________________________________________

Phone: ________________________________________________

Email: ________________________________________________

Construction Contractors Board License No.: ____________________________

License Classification: __________________________________

License Expiration Date: ________________________________

Federal ID No.: _________________________________________

(Affix Corporate Seal Here)

Bid Booklet – ITB-2026-065 4

If Bidder is:

AN INDIVIDUAL

By: _________________________________________________________ (Type or print name)

Authorized Signature: ________________________________________ (Handwritten or electronic signature)

Doing business as: ___________________________________________

A CORPORATION

By: _______________________________ (Corporation’s Name)

(State of Incorporation)

By: _______________________________ (Name of person authorized to sign)

(Handwritten or electronic signature)

Title _______________________________ (Owner/Partner/President/Vice President)

Attest _______________________________ (Secretary)

(Handwritten or electronic signature)

Home Office Address: ____________________________________________ (If different from above)

Bid Booklet – ITB-2026-065 5

A PARTNERSHIP

By: _______________________________ (Firm’s Name)

(General partner’s name)

(Handwritten or electronic signature)

Title: _______________________________ (Owner/Partner/President/Vice President)

A JOINT VENTURE

Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture shall be in a manner indicated above. List additional company names and addresses below:

Submitted By: ______________________________________ (Name of firm or corporation)

Street Address: _____________________________________

City, State, Zip: _____________________________________

Phone: _____________________________________________

Email: _____________________________________________

Construction Contractors Board License No.: _______________________________

License Classification: _______________________________

License Expiration Date: _____________________________

Federal ID No.: ______________________________________

Bid Booklet – ITB-2026-065 6

BID BOND

KNOW ALL PERSONS BY THESE PRESENTS, that, _______________________________________________________, Contractor’s Name hereinafter called the Principal, and _______________________________________________________________, Surety a corporation duly organized under the laws of the State of _________________, having its principal place of business at ____________________________________________________________________________________, Address, City, State and Zip Code in the State of , and authorized to do business in the State of Oregon as Surety, and held firmly bound unto the City of Milwaukie, hereinafter called Obligee, in the penal sum equal to ten percent (10%) of the total bid amount, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal is submitting their bid for the above-noted project to the City of Milwaukie, Oregon.

NOW, THEREFORE, the condition of this bond is such that if the said bid submitted by the said Principal is accepted, and the contract be awarded to said Principal, and if the said Principal shall execute the proposed contract documents as required within the time set by said documents, then this obligation shall be void. If the Principal fails to execute the proposed contract, the Surety hereby agrees to pay to Obligee the penal sum as liquidated damages and not as any sort of penalty. In no event shall liability exceed the penal sum hereof.

Signed and sealed this day of , 2026.

Principal

By:

Surety

By:

Attorney-in-Fact

(A certified copy of the Agent’s Power of Attorney must be attached)

Bid Booklet – ITB-2026-065 7

NON-COLLUSION AFFIDAVIT CERTIFICATE

State of

County of

The undersigned, being duly sworn, deposes and says that the person, firm, association, co-partnership, corporation herein named has not either directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of a bid to the City of Milwaukie for consideration in the award of the contract on the public improvements described within the contract documents.

Contractor’s Name

Signature of Authorized Person

Printed Name & Title of Authorized Person

Sworn to before me this day of , 2026.

Notary Public in and for the State of residing at .

Address

Bid Booklet – ITB-2026-065 8

PROJECT CERTIFICATIONS

1. Prevailing Wage Certification

I, hereby certify that, in accordance with the provisions of ORS 279C.838 and 279C.840, the hourly rate of wage to be paid to workers upon public works contracts greater than $50,000.00 shall be not less than the prevailing wage for an hour’s work in the same trade or occupation in the locality where the labor is performed. All work for this project will take place in Clackamas County, Oregon.

2. Public Works Bond Certification I, hereby certify that, in accordance with the provisions of ORS 279C.830, the below-named contracting business and any subcontractors, upon execution of the awarded contract, shall file with the Construction Contractors Board a public works bond with a corporate surety authorized to do business in the state of Oregon in the amount of $30,000.00, unless exempt under ORS 279C.836 (4), (7), (8) or (9).

3. Resident/Non-Resident Bidder I, hereby certify that, under the provisions of ORS 279A.120, the below-named contracting business is a resident bidder of the state of ________________________.

City will add a percent increase to the bid amount of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides. The increase will only be applied to determine the lowest bid and it will not cause an increase in payment to contractor after award of the contract.

4. Contractor’s License Certification I, hereby certify that, under the provisions of ORS 701, the below-named contracting business is licensed with the Oregon Construction Contractors Board with license number __________________.

5. Certification of Non-Discrimination I, hereby certify that, in accordance with the provisions of ORS 279A.110(4), the below-named contracting business has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran-owned business, or an emerging small business certified under ORS 200.055.

6. Conflict of Interest Each person signing on behalf of the bidding contractor certifies, and in the case of sole proprietorship, partnership, or corporation, each party certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, that no member of the City Council, officer, employee, or person, whose salary in whole or in part is provided by the City, has a direct or indirect financial interest in the award of this bid, or in the work to which this bid relates, or in any of the profits, real or potential, thereof, except as noted otherwise herein.

THEREFORE, the undersigned hereby certifies that the information contained in these certifications and representations is accurate, complete and current. The undersigned, having fully examined the solicitation documents and all related material and information, hereby offers and agrees that this bid shall be irrevocable and constitute a valid offer to the City of Milwaukie for the costs presented.

Signature of Authorized Person Printed Name & Title of Authorized Person

Contractor’s Name Date

Bid Booklet – ITB-2026-065 9

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Bid Closing: October 14, 2026, 2:00 PM PDT

Form Disclosure Deadline: October 14, 2026, 4:00 PM PDT

This disclosure form must be completed, signed and submitted via the City’s electronic procurement system within two (2) working hours after the advertised bid closing time.

In the table below, bidder shall list the name, contact person, and address of each subcontractor that will be furnishing labor or labor and materials, and whose contract value is equal to or greater than either: i) 5% of the total project bid or $15,000, whichever is greater; or ii) $350,000 regardless of the percentage of total project bid. Also, bidder shall disclose the category of work that the subcontractor will be performing and the dollar value of the subcontract. Attach additional sheets if needed.

If no subcontracts subject to the above disclosure requirements are anticipated, or no subcontractors will be used on the project, then bidder shall enter “none.” This form is required by the deadline above even when no subcontractors will be used or disclosed.

Subcontractor Name

& Contact Person Subcontractor Address Category of Work

Dollar Amount of Work

Failure to submit this required form for total project bid amounts greater than $100,000.00 by the disclosure deadline, or failure to submit the required information for each subcontractor, will result in a non-responsive bid. A non-responsive bid will not be considered for award.

Form Submitted By:

Name of Bidding Contractor

Contact Name: Phone No:

(Printed Name of Contact Person)

Bid Booklet – ITB-2026-065 10

BID SCHEDULE

The Bid Schedule is provided to prospective bidders as an Excel document for this Bid Booklet. The Bid Schedule is available on the solicitation page in the City’s electronic procurement system. Bidders are required to download the Bid Schedule and submit the completed schedule as part of their submission.

The Bid Schedule document includes instructions for bidders on how to fill out the schedule.