2-16591_Tips_for_SWIFT.pdf
PDF 127 KB Posted
- Attached to
- Temporary Healthcare Staffing
- Solicitation number
- 2000016591
- Issued by
- Anoka County, Minnesota
About this file
This document is a SWIFT (State of Minnesota's procurement system) Tips for Success guide providing instructions for vendors submitting responses through the SWIFT Supplier Portal. No specific contract opportunity details, due dates, or project overviews are provided in this document, as it serves as a general guidance document for all SWIFT submissions.
The document outlines critical technical requirements including the need for multi-factor authentication (MFA), file size limitations of 25MB per upload, and filename restrictions of 50 characters without special characters. For cost proposals, vendors must enter $.01 in the Price per Unit field for Line 1 and upload a separate Cost Proposal as instructed in Section 4 of RFPs. The guide emphasizes the importance of following a specific sequence when uploading attachments: Validate Entries, Save for Later, Confirm Attachments, and Submit Bid. Vendors are advised to set up MFA during business hours (8:00 AM to 4:00 PM Central Time, Monday-Friday) and can contact the SWIFT Vendor Assistance Helpline at 651-201-8100 for support.
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SWIFT Tips for Success Before Submission
• If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1.
• Leave plenty of time before the End Date to submit your response. You want to have time to seek assistance if it is necessary.
• Take the time to become familiar with the Supplier Portal before submitting.
• You will need to set up multi-factor authentication (MFA) to use SWIFT. MFA is an authentication method that requires bidders and suppliers provide two verification factors to log into the SWIFT Supplier Portal. The goal of MFA is to create a layered defense that makes it more difficult for unauthorized system access to occur. If you have not done so already, please make sure to log into the SWIFT Supplier Portal as soon as possible to get this authentication set up early so there are no issues when submitting a response to an RFP. You are strongly encouraged to set your MFA during business hours of 8:00 A.M. to 4:00 P.M., Central Time, Monday through Friday. You may experience delay setting your MFA after hours.
• Review SWIFT Quick Reference Guides so you have the information necessary to submit your response.
Submission of Response
• If you submit your response, then view, access or edit it at later time, you MUST hit submit again, even if you do not make changes to your response. Your response must be in “posted” status in order for the State to accept your response.
• When uploading attachments, first Validate Entries, then Save for Later, next Confirm
Attachments, and last Submit Bid. The Validate Entries button is to the far right of your screen.
• Carefully follow the cost proposal instructions. Responders must enter a price of $.01 in the
Price per Unit field for Line 1 in order to submit a response to the RFP. THEN you must also upload the Cost Proposal as instructed in Section 4 of the RFP.
• SWIFT can accommodate file sizes up to 25MB for each upload. You may need to break larger files into smaller ones. Please plan ahead so this does not cause delays.
• The file name of uploads cannot be greater than 50 characters. Special characters are not allowed.
https://mn.gov/supplier https://mn.gov/mmb-stat/documents/swift/vendor/supplier-portal-mfa-faq.pdf https://mn.gov/mmb/accounting/swift/vendor-resources/vendor-reference-guides/
File details come from the government source that posted it. Updated .