2-100 2026-RFP-017 CIP-2490 Admin Building Air Conditioner Replacement FINAL.pdf

Beaufort-Jasper Water

& Sewer Authority

Request for Proposal

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-RFP-017

11/05/2025 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

CIP-2490 Admin Building Air Conditioner Replacement

Project Description

Beaufort-Jasper Water and Sewer Authority (BJWSA) is seeking proposals from qualified and experienced Design-Build firms, to provide Design-Build services required for Project Administration, Technology Evaluation, Design and Installation/Replacement of the Air Conditioning System at BJWSA Admin Building.

BJWSA will select a firm from the submitted proposals based upon selection criteria as provided herein.

Good Faith Effort Requirement: Respondents must complete BJWSA’s Good Faith Effort packet for Small, Minority and Women-Owned Business Participation that is provided with this solicitation. Please take special notice that there is a requirement for respondents to send written notice at least fifteen (15) business days prior to the bid/response due date to the agencies listed in the packet informing them of: (1) your company’s intent to submit a bid or proposal, and (2) request their assistance in the recruitment of small, minority and women-owned businesses as potential subcontractors. If your firm is intending to self-perform 100% of the work/services, you simply need to return the Self-performance Affidavit with your bid or proposal.

Project Timeline Solicitation Issued: November 5, 2025

Pre-Proposal Conference/Site Visit November 12, 2025, 10:00 AM (EST)

Admin Building, 6 Snake Rd, Okatie, SC 29909

Deadline for Good Faith Effort Written Notice Requirement: (see paragraph above)

November 17, 2025, 5:00 PM (EST)

Deadline for Questions: November 18, 2025, 4:00 PM (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Proposals Due by:

December 2, 2025, 2:45 PM (EST)

Submit Proposals Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities. Bonfire Support can be found at:

https://bonfirehub.zendesk.com/hc/en-us mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bonfirehub.zendesk.com/hc/en-us

Introduction

The Beaufort Jasper Water & Sewer Authority (“BJWSA” or “Owner”) is soliciting sealed proposals from qualified contractors (“Proposers” or “Contractors”) to perform the following scope of work or services in accordance with the terms and conditions as set forth herein. This Proposal form should be filled out in its entirety to include proposed not-to-exceed fees, assumptions and exceptions, and signed by an officer (or signatory power) of the company.

All work must be completed and billed by June 30, 2026. All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Request for Proposal is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all proposers, and a waiver is determined to be in the best interests of BJWSA.

Should BJWSA choose to proceed with this scope of work, a contract and/or purchase order will be awarded to the responsive and responsible offeror whose proposal is determined to offer the best overall value to BJWSA, based on the evaluation criteria outlined in this RFP.

The resulting contract will utilize BJWSA's standard contract terms and conditions which have been included at the end of this solicitation, adjusted by project specifics and contract negotiations.

All Bid/Proposal fees and pricing shall be valid and honored for a period of at least ninety (90) days from the Submittal Deadline.

The proposal cover page and dividers will not count towards the proposal page limit. Proposals may include up to two 11x17 pages that will only count as one page each.

Interviews are not anticipated. However, BJWSA reserves the right to conduct interviews, if deemed necessary.

BJWSA requests proposers to provide as much information as possible when responding to this Request for Proposal (RFP). The key dates for the RFP process are as follows:

RFP ISSUE DATE: November 5, 2025 This Request for Proposals (RFP) is referenced on BJWSA’s website and posted to its Procurement Portal. Proposers must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR TO THE PROPOSAL DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a proposal for this project. All required documents will be uploaded to the website.

https://bjwsa.bonfirehub.com. Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us.

PRE-PROPOSAL CONFERENCE/VOLUNTARY SITE VISIT: November 12, 2025, 10:00 (AM) (EST) Site visit will be held at BJWSA Admin Building, 6 Snake Road, Okatie, SC 29909.

DEADLINE FOR GOOD FAITH EFFORT NOTICE REQUIREMENT: November 17, 2025, 5:00 (PM) (EST) Respondents must complete BJWSA’s Good Faith Effort packet for Small, Minority and Women-Owned Business Participation that is provided with this solicitation. Please take special notice that there is a requirement for respondents https://bjwsa.bonfirehub.com/ https://bonfirehub.zendesk.com/hc/en-us to send written notice at least fifteen (15) business days prior to the bid/response due date to the agencies listed in the packet informing them of: (1) your company’s intent to submit a bid or proposal, and (2) request their assistance in the recruitment of small, minority and women-owned businesses as potential subcontractors. If your firm is intending to self-perform 100% of the work/services, you simply need to return the Self-performance Affidavit with your bid or proposal.

QUESTION DEADLINE: November 18, 2025, 4:00 (PM) (EST) All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

RFP DUE DATE/TIME: December 2, 2025, 2:45 (PM) (EST) Electronic proposals must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to this date. A public link for live video and audio access to the reading of respondents is available at:

https://bjwsa.org/241/Proposal-Openings. There will be no physical, public announcement/opening. This site will go active for registration and log-in starting at 2:30 PM. The video and communication stream will be one-way only.

Proposers must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Proposals will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership.

Scope of Work

Proposed scope of services is attached to this RFP as Appendix A.

Proposal Requirements

Interested firms must submit a proposal that includes the following:

Cover Letter and Firm Information (2-page limit):

Firm name, address, contact information, and legal status.

Qualifications and Experience (5-page limit):

This section should discuss the demonstrated qualifications and experience of your firm and your project team with similar projects. Limit your summary to include five project references (1 page per project reference). For each reference project, include start and end dates, cost of engineering, cost of construction, current client point of contact with email and phone, team members, and relevance to this project.

Project Approach (5-page limit):

This section should reflect your firm’s understanding of the requirements of the project based on the project summary and proposed scope of services provided. Outline the individual approach to delivering requested services, focusing on the unique value your team will bring to the project and BJWSA. This should not be a repeat of scope as outlined in this RFP.

Schedule and Availability (2-page limit):

This section should include a schedule depicting the tasks described above as well as a summary of availability of key staff to support this project. Assume the project will initiate Monday, January 05, 2026 and with a preferred completion date of June 1, 2026.

Proposed Fee (1-page limit):

https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings https://bjwsa.bonfirehub.com/

Proposed fees should be based on the information included in this RFP and the proposed scope of services. The fee will be hourly, not to exceed, and must include all associated hourly rates with the number of hours associated with each task. Proposed fee should include any subconsultants and associated hourly rates. See table for completion in Exhibit 2.

PRICING SHOULD BE SUBMITTED SEPARATELY AND WILL NOT BE REVIEWED UNTIL THE SELECTION TEAM HAS

COMPLETED THE EVALUATION OF QUALIFICATION AND EXPERIENCE.

Evaluation Criteria

The evaluation criteria for the proposals will align with the proposal requirements and will be weighted as follows:

• Firm Qualifications and Experience: 20%

• Project Approach: 20%

• Schedule and Availability: 20%

• Proposed Fee: 40%

Total 100 %

Construction and Safety Standards Standards of construction shall be in accordance with all applicable specifications and details as currently provided in the BJWSA Technical Specifications, Revised July 2009, available on the BJWSA website (www.bjwsa.org) under the following site specific link: https://bjwsa.org/172/Technical-Specifications. Contractors shall submit with their proposal their Experience Modifier Rate as well as their Health and Safety Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of proposers responsibility for purposes of contract award.

Instructions BJWSA will not be liable for any expenses incurred by respondents in the preparation of proposals. All proposals become the property of BJWSA once submitted.

Commencing on the date of this Request for Proposals is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this RFP unless the statement is confirmed in writing and identified as a written addendum to this RFP. BJWSA requires that all issued addenda be acknowledged in the Contractor’s proposal submission to be considered responsive.

BJWSA reserves the right to seek clarification from any bidder to assist in making decisions. BJWSA reserves the right to reject any and all proposals. BJWSA will evaluate all proposals and select the option that is in the best overall interest of the Authority.

Each proposal must be submitted electronically on BJWSA’s Bonfire Procurement platform. Pricing shall be submitted as a separate electronic file. No pricing information shall be included within the main proposal document. All Bid/Proposal fees and pricing shall be valid and honored for a period of at least ninety (90) days from the Submittal Deadline.

https://bjwsa.org/172/Technical-Specifications

South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann. Section 30-4-40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the proposal has been awarded, all submitted proposal proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit 1 - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

The Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect.

Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify “Admin Building Air Conditioner Replacement”.

Insurance Requirements

Coverage

Medium Risk Profile (Authority’s Standard Requirement) Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

Umbrella /Liability

May be required depending on the size and scope of the project.

Professional Liability

*Insurance limits may be increased depending on the size and scope of the project.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured. Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later. The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Disclaimers

BJWSA is committed to ensuring a transparent and competitive process. We will not discriminate on the basis of race, color, sex, religion, national origin, or any other protected category in the evaluation of proposals.

Appendices

Appendix A – Scope of Services

Exhibits

Exhibit 1 – Contractor Illegal Immigration Compliance Affidavit Exhibit 2 – Cost Proposal and Signature Page Exhibit 3 – BJWSA Admin Building Location Map Exhibit 4 – Original Admin Building HVAC System Record Drawings Exhibit 5 – Admin Building Expansion HVAC System Record Drawings Exhibit 6 - Good Faith Effort Packet Exhibit 7 – Sample Contract Agreement

Exhibit 1:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)

November 05, 2025

Scope of Services – Appendix A

Task 1 – Project Administration

Design-Build firm shall manage professional services required to complete the project including the monitoring and management of project progress and budget. This task includes any and all coordination associated with the contract not included elsewhere, project accounting, contract management, and the preparation of project controls including progress reports, action item logs, decision logs, progress meetings, schedule, and invoices. After receiving written Notice to Proceed, within 30 days design-build firm shall initiate administration and management duties for duration of project and shall provide professional services in this Task as follows:

1.1 Coordinate an initial kick-off meeting with BJWSA staff, including Engineering and Facilities Maintenance. The purpose of this meeting is to:

♦ Introduce all parties involved in this project and establish points of contact.

♦ Discuss and obtain consensus on the project scope, schedule, and work plan.

♦ Review the project’s critical success factors and means of monitoring and measurement.

♦ Gather initial information and supporting documents.

♦ Discuss additional issues and concerns.

♦ Establish clear expectations relative to the deliverables.

1.2 Develop a project schedule and include it in the monthly status reports. This schedule will be continuously updated throughout completion of the project.

1.3 Schedule and direct monthly progress meetings (in-person) with BJWSA to review the status of deliverables, discuss the current schedule, address any outstanding action items, identify potential bottlenecks that may affect the timeline, review the project budget status, confirm decisions made, and consider any enhancements requested by BJWSA.

♦ In months when a submission is due, an in-person review workshop may occur in place of the progress meetings (See Task 3 & 4).

1.4 For all meetings, prepare an agenda and meeting materials, direct and document the meetings to review progress and facilitate the exchange of ideas and information. Prepare draft meeting minutes to include action lists and decision lists within six business days and submit to BJWSA for review and approval. Final meeting minutes shall be issued within four business days of receipt of review comments or immediately after four days if there are no comments received.

1.5 Prepare monthly Project Status Reports and submit to BJWSA no later than the last business day of each month for the duration of the contract. The report shall utilize BJWSA’s standard template and include a summary of the work completed to date, a summary of the project budget, an updated project schedule, any changes to scope or conditions, an updated permit log, a summary of actions/decisions needed from the Owner, and upcoming project activities.

Deliverables:

• Kickoff Meeting Notes

• Monthly Progress Meeting Notes

• Monthly invoices and project status reports (template provided by BJWSA) for work completed on project during the previous month.

Task 2 – Existing Conditions Assessment

2.1 Engineer shall perform a comprehensive evaluation of the existing HVAC system at the BJWSA Admin Building. This includes the following, but is not limited to:

♦ Conducting site visits and field investigations to assess the condition and performance of existing chillers, heat exchanger, pumps, and associated piping.

♦ Reviewing historical documents, record drawings, and maintenance logs provided by BJWSA to understand previous modifications and operational challenges.

♦ Electrical and structural constraints must be verified.

♦ Performing a load calculation for the building to verify appropriate sizing for replacement chillers.

♦ Assessing the condition and functionality of the existing controls system and its compatibility with proposed upgrades.

Deliverables:

• Existing Conditions Evaluation Report

Task 3 – Technology Evaluation

3.1 Engineer shall evaluate available chiller technologies and refrigerant options, considering life cycle cost, and reliability.

3.2 The Engineer shall provide a comparative analysis of open-source control software options for integration of control systems with the HVAC equipment listed below:

♦ (9) Water source heat pumps with controls for fan start/stop, fan status, supply air temperature, space temperature with display, staged cooling and heating controls.

♦ (25) Programmable Zone Control Units with fan start/stop, supply air temperature and space temperature with display.

♦ (2) Variable Air Volume CHW air handling units with VFD control, start/stop, fan status, static pressure sensor, supply air temp, return air temp, mixed air temp and damper control.

♦ (2) Chillers (type to be determined), controls to cover operations of the type selected.

♦ (1) Heat Exchanger with monitoring on supply return water temperatures and pressure for Plant

Supply/Return Water and Heat Pump Supply/Return water, and pump status for (2) pumps.

3.3 Recommend a preferred chiller type and control system architecture.

3.4 Document all findings, assumptions, and recommendations in a Technology Evaluation Report to be submitted to BJWSA for review and approval.

3.5 Engineer will lead and participate in a Technology Evaluation Report Review Workshop (in-person) held at BJWSA office located at 6 Snake Rd, Okatie, SC 29909 with BJWSA staff to review the report.

Engineer shall prepare the meeting agenda and materials for the workshop. Following the workshop, the Engineer will provide meeting minutes, which will include a comprehensive list of actions and decisions made during the session.

3.6 The Engineer shall finalize the preferred alternative, incorporating review comments as provided by BJWSA prior to commencement of any future tasks.

Deliverables:

• Technology Evaluation Report (Engineer shall provide this report 2 weeks prior to review workshop)

• Review Workshop Meeting Minutes

Task 4 – Design

4.1 During the design phase of the project, a licensed Mechanical Engineer shall prepare construction drawings and specifications, including front end technical specifications and equipment schedules, necessary for the replacement of the HVAC system, including:

♦ Mechanical design for installation of two (2) 30-ton chillers/ engineer recommended capacity chillers, associated piping modifications, and valving for isolation and rental chiller connections.

♦ Controls design for integration of new open-source system with all listed HVAC equipment.

♦ Schematic-level drawings showing equipment layout and airflow paths.

♦ Include load calculations and energy modeling.

♦ Controls integration including thermostats and building management systems.

♦ Ensure control systems are integrated with the building’s life safety systems, including fire alarms and emergency ventilation protocols.

♦ Coordination with BJWSA staff to ensure design meets operational needs and site constraints.

♦ The design phase is anticipated to have two steps (2): preliminary design, and final design drawings/ schematics.

4.2 Verify findings and identify potential conflicts that may arise during construction. Proposed design shall avoid conflicts to the greatest extent practicable, while considering physical and financial feasibility.

4.3 Prepare and submit preliminary design and final design schematics with supporting calculations to BJWSA for review and comment. Package shall be signed and sealed by a Mechanical Engineer to include Specifications, Construction Drawings, and Cost Estimates.

♦ At preliminary design, Engineer shall provide a Class 3 Cost Estimate to help BJWSA to plan budget.

♦ At final design, Engineer shall update the cost estimate as per the final design.

♦ Engineer shall inform the BJWSA of any adjustments to previous estimates of the project construction cost which are indicated by market conditions or authorized changes in the scope.

♦ Engineer shall prepare a construction duration estimate for the proposed project. The construction duration estimate shall be based upon tasks, critical dates, milestones, deliverables, and current material availability. The estimate shall consider the interdependence of these items, as well as any adjacent construction projects.

♦ Engineer shall provide an updated project schedule along with final design.

4.4 Lead Design Workshops at preliminary and final design stages. Workshops will be held at the BJWSA’s office to solicit comments and feedback from the Owner.

4.5 Engineer will provide a detailed construction schedule including phasing and develop a potential construction sequencing plan that outlines the overall approach to project implementations while minimizing disruptions to the facility operations during construction. This review will occur at the Final Design Submittal workshop with input being used to develop project constraints to be followed by the Contractor during the construction effort.

Deliverables:

• Preliminary Design Drawings, Specifications, and Cost Estimate (Two weeks prior to preliminary design workshop)

• Final Design Drawings, Specifications, and Cost Estimate (Two weeks prior to final design workshop)

• Project Schedule, including a schedule for the work to be completed while the building is vacated (ie, no employees are in the building).

• Review Workshop Meeting Minutes

Task 5 – Permitting

5.1 Design the project in compliance with the standard of care in the industry and the requirements of applicable laws, codes, and regulations, including the Local Building Code. The Construction Documents shall conform to applicable federal, state, and local regulations.

5.2 Engineer is responsible for evaluating what permits, required by which entities will be mandated to perform the proposed work and provide a permit matrix.

5.3 Prepare and submit the documents necessary to obtain approval of governmental authorities having jurisdiction over the design or operation of the Project.

5.4 Submit and acquire necessary permits and approvals that may include but are not limited to:

♦ Beaufort County

Task 6 – Installation

6.1 The Design-Build firm shall also provide all installation services for the air conditioner replacement project at the BJWSA Admin Building. This includes contractor furnishing all labor, materials, tools, equipment, supplies, and construction management required to complete the installation of two (2) 30-ton chillers/ engineer recommended capacity chillers and associated piping modifications. The scope also includes:

♦ Installation of permanent valving to allow isolation of each chiller from operations.

♦ Installation of valving and connections for integration with a rental chiller.

♦ Implementation and integration of a new open-source Building Management System (BMS) to control all HVAC equipment listed in the project scope.

♦ Coordination with BJWSA staff to ensure proper sequencing and minimal disruption to building operations.

6.2 At the discretion of the Owner, the Contractor may be permitted to perform work during after-hours or weekends to minimize disruption to building operations and expedite project completion.

6.3 All installation work shall be performed in accordance with applicable codes, standards, and manufacturer recommendations. The Engineer shall ensure quality control throughout the installation phase and maintain detailed records of work performed.

Task 7 – Start-Up, Testing & Commissioning

7.1 Contractor shall provide a commissioning plan outlining functional testing, balancing, and verification procedures.

7.2 Contractor shall perform full system loading and balancing to verify performance under expected operating conditions and ensure optimal efficiency.

7.3 Include warranty terms and recommended maintenance schedule.

7.4 Provision of training services for BJWSA maintenance personnel on the operation and maintenance of the new HVAC and open-source controls systems for all the equipment listed under section 3.2.

7.5 Contractor shall provide a proposal for recurring/ annual preventive maintenance.

Deliverables:

• Warranty and maintenance schedule

• Annual preventive maintenance proposal

For the RFP submittal, please list qualifications, schedule, project approach and cost proposal to accomplish the Tasks 1 through 7.

Task 1 – Project Administration Task 2 – Existing Conditions Assessment Task 3 – Technology Evaluation Task 4 – Design Task 5 – Permitting Task 6 – Installation Task 7 – Start-Up, Testing & Commissioning

November 05, 2025

Cost Proposal and Signature Page – Exhibit 2

The undersigned (Name of Offeror), having carefully examined the information contained in the Design-Build Request for Proposals – Admin Building Air Conditioner Replacement, dated November 05, 2025, proposes to provide professional services to Beaufort Jasper Water and Sewer Authority, as outlined in this proposal, at the prices specified below:

ITEM DESCRIPTION AMOUNT

Task #1 – Project Administration $

Task #2 – Existing Conditions Assessment $

Task #3 – Technology Evaluation $

Task #4 – Design $

Task #5 – Permitting $

Task #6 – Installation $

Task #7 – Start-Up, Testing & Commissioning $

Total Not to Exceed Limit $

In compliance with the RFP, and subject to all conditions thereof, the undersigned agrees:

a) This price proposal, as stated, is open for acceptance for a period of 90 calendar days from the date of opening; and

b) To furnish all professional services necessary and incidental for the contracted services.

Signature of Offeror’s Representative authorized to enter into contract with Beaufort Jasper Water and Sewer Authority:

FIRM NAME:

BY: DATE:

(Signature)

TYPE/PRINT:

(Name) (Title)

ADDRESS:

(Street Address and/or P.O. Box Number)

(City) (State) (Zip Code)

PHONE: _____________________________________

(Area Code) Phone Number (Area Code) Phone Number

EMAIL: ___________________________________________________________________________

FEDERAL ID# S.C. Tax ____________________________

IS YOUR FIRM: 1. SOLE PROPRIETORSHIP

2. PARTNERSHIP

YES

YES

NO

NO

3. CORPORATION

4. OTHER (LLC, OTHER)

YES

YES

NO

NO

IF COMPANY IS A SOLE PROPRIETORSHIP, LIST THE OWNER’S FULL LEGAL NAME:

IF COMPANY IS A PARTNERSHIP, LIST THE PARTNERS’ FULL LEGAL NAMES:

IF COMPANY IS A CORPORATION, LIST THE FULL LEGAL NAME, AS LISTED ON THE CORPORATE CHARTER: