1-600 Exhibit 6 - Contractor Good Faith Effort Packet 8.21.2025.pdf

Contractor Good Faith Effort Package for Small and Minority Business Participation

PLEASE REVIEW

THIS SECTION CAREFULLY &

PAY PARTICULAR ATTENTION TO

“PRE-AWARD DOCUMENTS”

DUE WITH YOUR BID/PROPOSAL

Failure to meet the requirements and/or furnish the requested documents is grounds for rejection of your bid/proposal.

Small and Minority Business Participation Program Documents Overview*

PRE-AWARD DOCUMENTS

Item/Form Submission

Requirements 1 Program Overview n/a

2 Self-Performance Affidavit Indicates intention to perform all work and/or services with own current workforce with no subcontractors.

Due with bid/proposal only if self-performing 100%.

If Not 100% Self-Performing, Items 3-8 Below Must Be Completed and Submitted With Your Bid or Proposal n/a

3 Good Faith Efforts Checklist Indicates the actions undertook to recruit and solicit small and minority businesses for this project.

Due with bid/proposal.

4 Good Faith Agencies Distribution List Indicates agencies that should receive notice of solicitation to small and minority businesses for this project.

Copy of notice sent to good faith agencies due with bid/proposal.

5 Outreach Written Notice Example Sample of notice to be sent to small and minority businesses soliciting their participation for this project.

Copy of notice sent to small and minority businesses due with bid/proposal.

6 Non-Discrimination Statement – Exhibit 1 Certification that this project is open to all businesses and persons and that no business or person shall be excluded from participating in the Beaufort-Jasper Water & Sewer Authority procurement process.

Due with bid/proposal.

7 Outreach Documentation Log – Exhibit 2 Documents solicitation efforts to obtain small and minority business participation for this project.

Due with bid/proposal.

8 Proposed Utilization Plan – Exhibit 3 Listing of the small and minority businesses that will participate on this project and their proposed contract dollar amounts.

Due with bid/proposal.

POST-AWARD DOCUMENTS

Item/Form Submission

Requirements 9 Compliance Efforts

This document indicates the actions required of the offeror to earnestly carry out the small and minority business utilization plan and document payments thereof.

n/a

10 Quarterly Compliance Status Report – Exhibit 4 Certifies quarterly usage and payments to small and minority businesses.

Due quarterly after work commences throughout the life of the contract.

* NOTE: Projects involving Federal funds may have specific participation goals and requirements which must be met in addition to Beaufort-Jasper Water & Sewer Authority’s requirements.

Introduction Beaufort-Jasper Water & Sewer Authority (BJWSA) recognizes that businesses owned and operated by minority persons have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses; and that it is in BJWSA’s best interest to assist minority-owned businesses to develop fully as a part of the BJWSA’s policies and programs which are designed to promote balanced economic and community growth throughout the state. Therefore, BJWSA wishes to ensure that those businesses owned and operated by minorities are afforded the opportunity to fully participate in its overall procurement process for goods and services. Further, the BJWSA seeks to ensure that small businesses are likewise afforded the same participation opportunity as minority businesses. Consequently, attention of all bidders and proposers is called to contract conditions contained herein pertaining to BJWSA’s Small and Minority Business Participation Program.

Definitions Small Business means a for-profit concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on government contracts, and certified as a small business by any governmental entity or other public procurement unit having a certification program. BJWSA refers to these businesses as Small Business Enterprises or “SBEs”.

Minority Business means a concern at least fifty-one percent (51%) owned by a person determined to be socially and economically disadvantaged as certified by any governmental entity or other public procurement unit having a certification program. Socially disadvantaged means those persons who have been subject to racial or ethnic prejudice or cultural bias because of their identification as members of a certain group without regard to their individual qualities. Such groups include, but are not limited to, Black Americans, Hispanic Americans, Native Americans (including American Indians, Eskimos, Aleuts and Native Hawaiians), Asian Pacific Americans, women and other minorities to be designated by the BJWSA. Economically disadvantaged means those socially disadvantaged persons whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business area that are not socially disadvantaged. BJWSA refers to minority businesses as Minority Business Enterprises or “MBEs”.

Small and Minority Business Enterprises may be abbreviated collectively as “SMBEs”.

Provisions The successful bidder or proposer, hereafter referred to as “Contractor”, is required to (1) make specific Pre-Award “Good Faith Efforts” to recruit SMBEs and (2) Post-Award “Compliance Efforts” of its labors to utilize SMBEs, unless self-performing one hundred percent (100%) of the contract work. Falsification of any pre-award or post-award documents will be considered a serious breach of public trust and funds.

PROGRAM OVERVIEW

If self-performing 100% sign below and return this page with your bid/proposal.

I hereby certify my company’s intent to perform one hundred percent (100%) of the work required for:

Project Name:

Bid/Proposal #:

By signing this affidavit, I further certify that my company has the capability to perform and will perform all elements of the work on the project referenced above with my company’s employees.

I further agree to provide additional information or documentation requested by the Beaufort-Jasper Water & Sewer Authority in support of the above statement.

If a need to subcontract all and/or some of my company’s work on this project arises, I will notify Beaufort-Jasper Water & Sewer Authority’s Procurement Office in writing within three (3) business days.

Name of Company

Authorized Representative Name

Signature

Title

Date

State of County of

Subscribed and sworn to before me this day of 20

Notary Public My Commission Expires:

SELF-PERFORMANCE AFFIDAVIT

Pre-award efforts include the following “good faith efforts” for Contractors intending to use subcontractors, or the bid/proposal may be rejected.

If using subcontractors, return this page (and required supporting documents) with your bid/proposal.

Divide and/or combine scope of work packages into economically feasible units, if possible.

You can find directories of SMBEs by going to the following websites:

www.scdot.org | https://smbcc.sc.gov/directory.html | https://www.dot.ga.gov/ | http://www.gmsdc.org https://www.gwbc.org |

Send a written notice at least fifteen (15) business days prior to the bid/response due date of your intent to submit a bid/response, and express interest in receiving quotes thereof to (1) potential SMBEs and (2) “good faith agencies”:

The written notice should contain the Contractor’s name and contact information; project name; project number; scope of work/bid packages available for subcontracting; information on availability of plans and specifications; and the Contractor’s company policy regarding insurance, bonding, and financial requirements, if any.

Submit with the bid/proposal, copies of the written notice sent specifically to SMBEs, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

Submit with the bid/proposal, copies of the written notice sent specifically to the “good faith agencies”, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

Complete and submit Exhibits 1-3 with all requested supporting documentation (where applicable):

Exhibit 1: Non-Discrimination Statement Exhibit 2: Outreach Documentation Log Exhibit 3: Proposed Utilization Plan

The undersigned acknowledges making a good faith effort to comply with the above areas checked:

Authorized Representative Name

Signature Date

GOOD FAITH EFFORTS CHECKLIST(PRE-AWARD)

http://www.scdot.org/ https://smbcc.sc.gov/directory.html https://www.dot.ga.gov/ http://www.gmsdc.org/ https://www.gwbc.org/

Send written notice at least fifteen (15) business days prior to the bid/response due date to all the agencies listed below and do the following: (1) indicate your company’s intent to submit a bid/response and (2) request their assistance in the recruitment of small and minority businesses. You may mail OR e-mail the notice.

Submit with your bid/proposal copies of the written notices sent to these agencies.

Beaufort County Black Chamber of Commerce Attention: President 711 Bladen Street Beaufort, SC 29902 EMAIL: jfleming@bcbcc.org https://www.bcbcc.org

Beaufort Regional Chamber of Commerce Attention: Director of Membership Post Office Box 910 Beaufort, SC 29901 EMAIL: hello@beaufortchamber.org https://beaufortchamber.org

Hilton Head Island-Bluffton Chamber of Commerce Attention: Membership Administrator Post Office Box 5647 Hilton Head Island, SC 29938 EMAIL: knelson@hiltonheadisland.org https://www.hiltonheadchamber.org

SCDOT Disadvantaged Business Enterprise Program Attention: Director Minority & Small Business Affairs 955 Park Street P.O. Box 191 Columbia, SC 29201-3959 EMAIL: davisg@scdot.org https://www.scdot.org

Small Business Administration Attention: Business Opportunity Specialist 1835 Assembly Street, Suite 1425 Columbia, SC 29201 EMAIL: angela.brewer@sba.gov https://www.sba.gov/district/south-carolina

Jasper County Chamber of Commerce Attention: President 403 Russell Street PO Box 1267 Ridgeland, SC 29936 EMAIL: jasperchamber@jaspersc.org https://jaspersc.org

GOOD FAITH AGENCIES DISTRIBUTION LIST

mailto:jfleming@bcbcc.org https://www.bcbcc.org/ mailto:hello@beaufortchamber.org https://beaufortchamber.org/about-us/contact-us/ mailto:michelle@hiltonheadisland.org https://www.hiltonheadchamber.org/ mailto:davisg@scdot.org https://www.scdot.org/business/bus-development-dbe-certification.html mailto:angela.brewer@sba.gov https://www.sba.gov/district/south-carolina mailto:jasperchamber@jaspersc.org https://jaspersc.org/

Send written notice at least fifteen (15) business days prior to the bid/response due date to potential small and minority businesses and provide notice of the following: (1) intent to submit a bid/response and (2) interest in receiving quotes from small and minority businesses.

Notices Should be Emailed Rather Then Sent U.S. Mail

Company Name Company Address Company Phone # Company Email

Subcontractor Company Name Subcontractor Mailing Address Subcontractor City, State, Zip Subcontractor Email

Dear Subcontractor Company Name:

Example

Company Name is pursuing work with the Beaufort-Jasper Water & Sewer Authority and intends to submit a bid/proposal for

IFB/RFP # ___________.

We have the following opportunities for subcontracting on this project:

• Describe Bid Package 1

• Describe Bid Package 2

• Describe Bid Package 3

• Etc…

Plans and specifications are available at our office and at _ and .

It is the policy of Company Name that interested subcontractors provide _________________________. (state what is required of subcontractors in terms of information and documentation)

The IFB/RFP closing date is _ at insert time and therefore, we must receive your quote/proposal into our office no later than insert time.

If you have any questions, please contact Mr. /Ms. at our company.

We look forward to hearing from you.

Sincerely, Company Name

OUTREACH WRITTEN NOTICE EXAMPLE

EXHIBIT 1

Non-Discrimination Statement

The bidder/proposer certifies that:

1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any IFB/RFP submitted to the Beaufort-Jasper Water & Sewer Authority or the performance of any contract resulting thereof;

2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company for Beaufort-Jasper Water & Sewer Authority contracts, including those companies owned and controlled by socio-economic and racial minorities;

3) In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption throughout the life of the referenced contract with the Beaufort-Jasper Water & Sewer Authority;

5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made a part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

6) That the failure of this Company to satisfactorily discharge any off the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the Beaufort-Jasper Water & Sewer Authority to declare the contract in default and to exercise any and all applicable rights and remedies including, but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due and owning on a contract.

Authorized Representative Name

Signature

Title email address

Return this page with your bid/proposal

EXHIBIT 2

Outreach Documentation Log

Bidder/Proposer Name:

IFB/RFP No.:

IFB/RFP Date:

LIST INFORMATION FOR THE S/MBEs YOU CONTACTED FOR INTEREST AND POTENTIAL PARTICIPATION

(Use additional sheets if necessary and mark “Exhibit 2 Attachment”)

Name of SMBE Firm Type Address

Telephone Number Trade/Commodity

Letter Sent (Y/N)

Response (No Response / Will Quote / Will Not Quote)

Result (If Submitting Quote)

The undersigned proposes to enter into a formal agreement with the SMBEs identified herein for work, schedule and value listed in this schedule conditioned upon execution of a contract with the Beaufort-Jasper Water & Sewer Authority.

Name: _ Signature: _ Title: _

EXHIBIT 3

Proposed Utilization Plan

Bidder/Proposer Name:

IFB/RFP No.:

IFB/RFP Date:

LIST INFORMATION FOR THE SMBEs YOU INTEND TO UTILIZE

(Use additional sheets if necessary and mark “Exhibit 3 Attachment”)

Name of SMBE

Type Address

Telephone Number Point of Contact Trade/Commodity Contract / PO Amount

Total Anticipated Small Business Enterprise Participation Dollar Value: $

Total Anticipated Minority Business Enterprise Participation Dollar Value: $

The undersigned proposes to enter into a formal agreement with the SMBEs identified herein for work, schedule and value listed in this schedule conditioned upon execution of a contract with the Beaufort-Jasper Water & Sewer Authority.

Name: _ Signature: _ Title: _

The successful Contractor is required to fulfill any Small and Minority Business Enterprise (SMBE) commitments made in conjunction with the “Pre-Award Good Faith Efforts”, unless good cause is demonstrated for any failure to fulfill such commitment.

If the Contractor intends to make any substitutions for any reasons, the Beaufort-Jasper Water & Sewer Authority Procurement Office must be notified in writing within ten (10) business days for discussion and approval. No Contractor shall enter into an agreement with any SMBE that would in any manner limit the SMBE from selling or acting as a subcontractor to any other party.

The Beaufort-Jasper Water & Sewer Authority shall have the right to inspect the Contractor’s records related to activity and expenditures to SMBE utilized on its projects, to include related contracts/purchase orders and payment records, such as cancelled check copies. Further, designated Beaufort-Jasper Water & Sewer Authority personnel are permitted access to all work sites.

Contractors and their staff should take measures to cooperate fully with all Beaufort-Jasper Water & Sewer Authority staff, including but not limited to the procurement staff.

“Post-Award Compliance Efforts” require the Contractor to not only provide quarterly reports regarding activity and expenditures to SMBE, but also to maintain related records throughout the life of the project regarding its efforts to comply with the Small and Minority Business Participation Program.

The “Quarterly Compliance Status Report” must be submitted to the Procurement Office until the project ends, by the fifteenth (15th) day following the end of the quarter, reflecting the activity of the previous month. Quarter end dates shall be March 31st, June 30th, September 30th and December 31st.

All questions regarding “Post-Award Compliance Efforts” should be directed to the Director of Procurement and Risk Management vie e-mail at rich.groth@bjwsa.org or (843) 987-8054.

Small and Minority Business Participation Program Documents – Beaufort-Jasper Water & Sewer Authority

November 2024

COMPLIANCE EFFORTS (POST-AWARD)

mailto:rich.groth@bjwsa.org

Until the project ends, the Prime Contractor shall submit quarterly reports to Director of Procurement and Risk Management within fifteen (15) calendar days following the end of the quarter, reflecting the activity for that quarter. Quarter end dates shall be March 31st, June 30th, September 30th and December 31st.

Original Prime Contract Amount:

Change Orders to Date:

Current Prime Contract Amount:

Name of S/MBE

Type

Dollar Amount of

Contract/PO

Dollar Amount Paid This Quarter

Dollar Amount

Paid to Date

SBE Expenditure to Date:

MBE Expenditure to Date:

SMBE Total Expenditure to Date:

I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort-Jasper Water & Sewer Authority officials upon written request.

Name: Title:

Signature: Date:

Small and Minority Business Participation Program Documents – Beaufort-Jasper Water & Sewer Authority

November 2024

EXHIBIT 4

QUARTERLY COMPLIANCE

STATUS REPORT

Small and Minority Business Participation

Completed reports must be submitted by mail or email as follows:

Beaufort-Jasper Water & Sewer Authority Procurement Office

6 Snake Road Okatie, SC 29909

E-Mail: rich.groth@bjwsa.org

Prime Contractor Name:

Type of Report: Quarterly Final

For the Qtr. Ending:

mailto:rich.groth@bjwsa.org