2-1. RFP Information.pdf

RFP INFORMATION/INSTRUCTIONS

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting proposals from qualified consultants:

• to support the development of an overarching, county-wide planning framework

• to provide context and sideboards to support the development of a district-level planning framework

• to apply these frameworks to the development of a district-level management plan for the Peak to Peak District, the pilot area for Boulder County’s proposed transition from site-level to landscape-scale district planning.

The consultant will work alongside BCPOS staff to help deliver a comprehensive, equitable, and resource-aligned district planning process and Peak to Peak District Management Plan, expected to be completed within an 18-month timeframe. The district-level planning framework will subsequently be replicated, improved upon based on lessons learned, and applied to other districts by BCPOS staff.

BCPOS manages more than 50 existing management plans while over 69,000 acres remain unplanned, resulting in fragmented guidance and inconsistent stewardship across the system (Figure 1). The Board of County Commissioners (BOCC) has directed the department to pilot a new planning framework organized around six ecologically meaningful and distinct districts (Figure 2) to help modernize and streamline how we plan and coordinate work. The Peak to Peak District, encompassing 14,620 acres (owned in fee title or conservation easement), has been identified as the optimal pilot area for this new planning model. It is characterized by high visitor pressure, complex recreation dynamics, significant wildlife corridors, and a notable gap in planning coverage, with approximately 72 percent of its acreage lacking current, adopted management plans. A little less than half of the district is under conservation easement. While management actions will not be developed for conservation easements, understanding how these lands contribute ecologically, operationally, and recreationally to the broader district is essential to shaping an effective planning approach.

The pilot will test:

• Landscape-scale planning across multiple properties

• Integrated use of existing resource policies and management direction

• A more predictable, transparent planning cycle for the public

• Enhanced engagement that blends localized, place-based input with countywide perspectives using Boulder County’s Equitable Community Engagement Framework

(ECEF)

Figure 1. Unplanned Acres and Policy Coverage

The user agrees to all Terms of Use set forth by Boulder County. For Terms of Use, please visit:

www.bouldercounty.org/mapdisclaimer.

Figure 2. BCPOS Proposed Districts http://www.bouldercounty.org/mapdisclaimer

The user agrees to all Terms of Use set forth by Boulder County. For Terms of Use, please visit:

www.bouldercounty.org/mapdisclaimer.

CONTRACT LANGUAGE:

The selected proposer will be required to enter into a Boulder County Procurement Contract and meet all insurance requirements as required prior to any work beginning. Work will not commence until the County has issued a Notice to Proceed to the selected Contractor.

In the event the selected Contractor is unable to commence work as agreed to, the County may rescind the RFP award and proceed to award the contract to another proposer based on the RFP or proceed in any lawful manner the County deems necessary.

AUTHORIZATION TO START WORK:

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

W-9 REQUIREMENT:

https://www.bouldercounty.org/mapdisclaimer

A copy of your business’s W-9 dated within the past 12 months submitted with your proposal is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate is required, if awarded. Contractor shall be authorized to do business in the State of Colorado and shall provide the County with a current Certificate of Good Standing evidencing such authorization. Furthermore, Contractor shall be responsible for all applicable sales and employment taxes.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in Exhibit A. Current Insurance Certificates must be on file with the Parks and Open Space Department prior to any work relating to this Project commencing.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP.

PAYMENT FOR SERVICES:

The selected Contractor will be paid on a monthly basis. The contractor will submit a monthly invoice that includes all required documentation specified below. Payments will correspond to the percentage of work completed each month, and progress must align with the approved 18‑month project schedule. Invoices must be submitted as directed within the contract for approval and processing.

Additionally, payment for Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order. (Attachment C)

To request payment, the Contractor shall submit a written invoice that includes:

• Project name

• Date(s) of work performed

• Description of completed task(s) and associated deliverables

• Invoice date

• Invoice number

• Purchase Order Number

• Amount due

• Remittance Address

PRE-PROPOSAL MEETING:

A pre-proposal meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this RFP:

Specifications Evaluation Criteria Pricing Tab Sample Contract EXHIBIT A – Insurance Requirements issued by Boulder County Risk Management Attachment A - Equitable Community Engagement Framework and Tool Attachment B - Cultural Responsiveness and Inclusion Strategic Plan (CRISP) Attachment C - Purchase Order Terms and Conditions

All questions must be submitted through EUNA (formerly Bonfire) portal.