2-1. RFI- General Information.docx

Request for Information Utah Department of Transportation

SUMMARY

The Utah Department of Transportation (UDOT) is seeking to receive feedback from potential suppliers in regards to the information supplied in the ASSOCIATED DRAFT document.

Documentation Purpose: DRAFT Scope of Work- Siting Assessment and Economic Impact Analysis of a Potential Spaceport in Utah

Supplier Actions: Potential suppliers are requested to review and provide comments/feedback to the draft proposed solicitation scope of work document.

All submissions are requested to be received by November 14 , 2025 by 5:00 PM Mountain Time

The Utah Department of Transportation intends to issue a Request for Proposals (“RFP”) soliciting Proposals from providers of Siting Assessment and Economic Impact Analysis of a Potential Spaceport in Utah. In furtherance of this effort, the Department is releasing a draft of the proposed Scope of Work document. Through the release of this draft RFP document, the Department seeks to receive feedback from the industry in regards to the information as presented.

The document included is DRAFT only and is subject to change at the Department’s sole discretion. This document may not be relied upon as final and is for discussion only.

Questions and Comments

Please submit all questions and comments on the draft RFP to the Department via email to mparry@utah.gov or through the Department’s Bonfire eProcurement Platform (the bid system).

The Department will review all questions and comments received from industry and consider whether to make changes to the final RFP. The Department does not intend to issue responses to questions and comments received on the draft RFP; however, the Department may issue clarifications if it deemed as appropriate.

NOTICE

This solicitation is a Request for Information (RFI) only. It is NOT a solicitation for quotations, bids or proposals. No contract award or payment from the Department will result from this RFI. The information received from this RFI will be analyzed and may be used to develop a subsequent competitive solicitation.

Information submitted in response to this RFI will become the property of the Department.

All costs associated with preparing and responding to this RFI are the sole responsibility of the responder. The Department will not pay for any information requested nor is it liable for any cost incurred by respondents.

This RFI is designed to provide interested responders with sufficient information to submit replies meeting the intent of the request. It is not the intention of this RFI to limit a respondent’s content or to exclude any relevant or essential data.

1. PURPOSE

This RFI is being released to allow potential suppliers to review and submit feedback on the pending solicitation Scope of Work.

2. RESPONSE INSTRUCTIONS

Suppliers that provide the requested services that meet the needs outlined within the RFI documents above should submit a written description of the system in an electronic format as follows:

1. Cover Letter - Please include a cover letter that identifies the name and contact information of the contactor responding to this RFI.

2. Details- Please review the provided document and provide any pertinent feedback/concerns.

3. HOW TO RESPOND

The preferred method of submitting your response is electronically. Electronic responses may be submitted either via email or through the bid system until the date and time indicated in this document. It is the sole responsibility of the responder to ensure that their response is fully entered into the system prior to the closing date and time. There is no cost to submit electronic responses via the system.

Electronic responses may require the uploading of electronic attachments. The submission of attachments containing embedded documents is prohibited. All documents should be attached as separate files. Uploaded documents must be either WORD/EXCEL or a .PDF file.

The name, title, mailing address, email address and telephone number of the responder’s authorized agent with the authority to officially respond to questions concerning the response must be stated in the response.

If a responder chooses to submit the response directly in writing, the response must be delivered to:

Utah Department of Transportation, Division of Procurement Attn: Mark Parry PO Box 148260

SLC, UT 84114-8260

Or if FedEx or UPS 4501 S 2700 W Salt Lake City, UT 84119 email: mparry@utah.gov

The RFI reference number, Title, and Due Date must appear on the outside of the envelope. Responses received after the due date may or may not be considered for review.

Prior to the response due date, a submitted RFI response may be amended or withdrawn by submitting a written request via email to the Division of Procurement.

4. QUESTIONS REGARDING RFI PROCESS

Questions relating to this RFI process may be submitted through the system or by email to the contact person above. All questions/inquiries must be received by the system posted due date.

Email inquiries must contain:

(i) the name of the party’s representative who is responsible for the inquiry;

(ii) the representative’s business telephone number and email address; and

(iii) the name of the company represented

Please note that the Department will post its responses to written inquiries received timely through the bid system in the form of a question/answer, or as an addendum to the RFI.

5. CLAIM OF BUSINESS CONFIDENTIALITY

All information submitted to or by a governmental entity in response to this Request for Information (RFI) is protected under Section 63G-2-305 (7) of the Utah Code (ref. 63G-6a-409).

63G-2-305. Protected records

(7) information submitted to or by a governmental entity in response to a request for information, except, subject to Subsections (1) and (2), that this Subsection (7) does not restrict the right of a person to have access to the information, after:

(a) a contract directly relating to the subject of the request for information has been awarded and signed by all parties; or

(b) (i) a final determination is made not to enter into a contract that relates to the subject of the request for information; and

(ii) at least two years have passed after the day on which the request for information is issued;

To protect information under a Claim of Business Confidentiality, the responder MUST:

1. provide a written Claim of Business Confidentiality at the time the information is provided to the state, and

2. include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2-309(1)).

A Claim of Business Confidentiality may be appropriate for information such as client lists and non-public financial statements.

6. INFORMATION CONCERNING OTHER RESPONDERS

Responders are advised that the Department is not interested in, nor will it consider, allegations of lack of qualification or of impropriety made by any responder concerning another responder, or potential responder, at any time during the RFI process.

7. RIGHT TO CANCEL

The Department reserves the right to cancel this RFI at any time.

8. EVALUATION OF RESPONSES

All materials submitted become the property of the Department. Materials may be evaluated by anyone designated by the State as part of the response evaluation committee.

9. RESPONSE TO THE RFI IS NOT MANDATORY

Failure to respond to this RFI in whole or in part will not disqualify any “Company” from participation in any subsequent solicitation regarding this matter.

10. RESPONSE NON-BINDING & SUBSEQUENT SOLICITATIONS

An RFI is not a procurement process and may not be used to enter into a contract. This RFI will not result in a contract award; a response to an RFI is not an offer and may not be accepted to form a binding contract.

However, information obtained through this RFI may be used to shape a subsequent competitive solicitation for the types of items or services identified in this RFI.

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