2-03. Attachment B - Scope of Work ITB 101-27 MRH Document Shredding Services.pdf
PDF 248 KB Posted
- Attached to
- Document Shredding Services
- Solicitation number
- ITB 101-27 MRH
- Issued by
- Upton County, Texas
About this file
This is a Scope of Work document for ITB 101-27, issued by the City of Amarillo, Texas, for document shredding services. The City requests bids for the pickup and destruction of documents at various City locations as detailed in Attachment D. Documents must be shredded using cross-cut methodology into pieces between 7/16 and 1/32 inches to render them irretrievable. The contractor shall process materials "as is" without requiring City employees to sort, separate, or remove items such as paper clips, staples, folders, or rubber bands. The contractor must provide secure containers and transportation, and deliver a destruction certificate to the contract manager within twenty-four hours of completion. The initial contract term is three years with fixed pricing throughout this period.
Successful bidders must demonstrate a minimum of three years of experience providing shredding services and obtain National Association for Information Destruction (NAID) AAA certification. All employees handling City documents must sign confidentiality statements, and all drivers and crew must wear uniforms and identification badges while on City property. Mandatory submittals include a completed Price Sheet for On-Site Shredding, a certification form, NAID AAA certification documentation, and bid security as outlined in the Notice to Bidders. All quoted prices must include complete costs for performing the specified work, and any deviations from the scope of services or qualified bids may result in rejection. The solicitation requires fully responsive bids with complete information necessary for contract award.
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Text version
SCOPE OF WORK – ITB 101-27 MRH Document Shredding Services:
The selected bidder will be required to pick up the documents at various City locations as stated in Attachment D – Shredding Locations. Paper documents are to be shredded in a cross-cut manner. Moreover, documents should be shred into pieces between 7/16 and 1/32 inches, rendering them impossible to reassemble.
Contractor shall shred materials “as is”. City employees will not be required to sort through materials and separate them by color or type, or to remove items such as, but not limited to paper clips, binder clips, post it notes, staples, manila folders, and rubber brands, from the material prior to destruction.
The bidder must provide secure containers and secure transportation. After destruction, the bidder will provide a document destruction certificate to the contract manager within twenty-four (24) hours.
Bidder Qualifications
The successful bidder must have a minimum of three (3) years experience providing shredding services.
All bidders’ employees who will handle City documents for destruction must sign a confidentiality statement. Selected bidder will provide access to employee confidentiality statements upon request from the City.
All drivers and crew must be in uniform and wear ID badges while performing services on City property and/or at City facilities.
Bidders should be “AAA” certified by the National Association for Information Destruction (NAID).
Costs
Included costs should be stated in detail. Any costs not included in a bidder’s submission will not be paid.
Response requirements
Bidders are expected to privde the City with complete information necessary for the award of contracts. Bids must be fully responsive to the specific requirements stated in this bid solicitation. Any deviation from the specifications, including qualified bids, will not be considered and may be cause for rejection of the bid.
Mandatory Submittals and Deliverables
The bid should include:
A. Price Sheet for On-Site Shredding (Attachment A) B. Certification (Attachment H) C. National Association for Information Destruction (NAID) AAA certification D. Bid Security (see section 4.1 in 01. Notice to Bidders ITB 101-27 MRH Document
Shredding Services for details)
Price Sheet for On-Site Shredding
Bidder should complete and submit the Price Sheet for On-Site Shredding. As stated above, the price quoted by the bidder should include all the cost to perform the work stipulated in the above Scope of Work. Prices should be fixed for the duration of the initial three (3) year contract. Any deviation from the scope of services will not be considered any may be caue for rejection of the bid.
Certification
Bidder must complete and submit the certification form.
NAID Certification
Bidders must provide documentation that they have National Association for Information Destruction AAA certification.
File details come from the government source that posted it. Updated .