RFP No.26-37RFP

CITY OF McKINNEY

REQUEST FOR PROPOSAL (RFP)

FOR

AIRPORT TERMINAL FOOD AND BEVERAGE

CONCESSIONS

City of McKinney exclusively uses Bonfire for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your proposal non-compliant. The City of McKinney accepts no responsibility for the receipt and/or notification of solicitations through any other means.

https://mckinneytexas.bonfirehub.com/

TABLE OF CONTENTS

LEGAL NOTICE

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT

NOTICE TO RESPONDENTS

MINIMUM REQUIREMENTS

EXHIBIT A – CONCESSIONS CONCEPT

EXHIBIT B - SAMPLE MONTHLY OPERATING REPORT

EXHIBIT C & D - PERCENTAGE RENT AND RENT PROFORMA

EXHIBIT E – PERFORMANCE BOND SAMPLE FORM

PROPOSAL FORM SIGNATURE PAGE

LEGAL NOTICE

City of McKinney, Texas

Advertisement for Proposals

The City of City of McKinney, Texas (“City”) is seeking proposals from qualified vendors (“Respondent”) to operate a post security Food and Beverage concession unit in the newly constructed terminal at McKinney National Airport (TKI). Specifications for this project may be obtained on our electronic procurement portal, Bonfire, at https://mckinneytexas.bonfirehub.com/.

The opening of Submittals will be broadcast via video conference meeting hosted inside City Hall at the address below. Each Respondent’s name will be read aloud shortly after the specified time for delivery. Respondents are strongly encouraged to attend virtually versus in-person by following the meeting details outlined in the bid specifications.

Submittal Deliveries: It is the Respondent’s obligation to timely submit their response to this Advertisement for Proposals. The City encourages all submittals be submitted electronically on the City’s electronic procurement portal. However, the City will also accept paper submittals, if received on or before the due date and time listed below. The City of McKinney cannot guarantee that the electronic procurement portal will be fully operational and capable of always receiving and processing submittals prior to the closing date and time. Similarly, the city of McKinney cannot guarantee, due to internal mail delivery procedures, that any submittal sent priority mail will be picked up from the post office by city mail employees and delivered to Procurement Services by the closing date and time. It is recommended that submittal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondent shall bear full responsibility for ensuring the submittal is delivered to the specified location by the due date and time. Late submittals will be rejected as non-responsive.

All hard copy submittals must be clearly addressed to Procurement Services and include the submittal name and number on the outside of the envelope/package.

PROPOSAL NAME: Airport Terminal Food and Beverage Concessions

PROPOSAL NO.: 26-37RFP

DUE DATE/TIME: Thursday, April 16, 2026 – 2:00 PM CT

MAIL OR DELIVER TO: City of McKinney Procurement Services 401 E. Virginia Street McKinney, Texas 75069

The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of McKinney shall have a financial interest, direct or indirect, in any contract with the City of McKinney.

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you https://mckinneytexas.bonfirehub.com/ require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

TO APPEAR IN THE MCKINNEY COURIER GAZETTE IN THE FOLLOWING EDITIONS:

First Publication: Friday, March 20, 2026 Second Publication: Friday, March 27, 2026 mailto:contact-adacompliance@mckinneytexas.org

GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT

By execution of this document, the vendor accepts all general and special conditions of the contract as outlined below and, in the specifications, and plans.

I. PROPOSALS

A. PROPOSALS – The City encourages all responses to be submitted electronically on the City’s electronic procurement portal, Bonfire. However, the City will also accept paper proposals, if received by the due date and time at the location specified in the legal notice. Paper proposals submitted to the office of the Procurement Services Manager shall be a minimum of one (1) original and one (1) electronic copy in PDF format on USB.

B. AUTHORIZED SIGNATURES – The proposal must be executed personally by the vendor or duly authorized partner of the partnership or duly authorized officer of the corporation. If executed by an agent, a power of attorney or other evidence of authority to act on behalf of the vendor shall accompany the proposal to become a valid offer.

C. LATE PROPOSALS – Proposals must be in the office of the City Purchasing Manager before or at the specified time and date proposals are due. Proposals received in the office of the Purchasing Manager after the submission deadline shall be rejected as non-responsive proposals.

D. WITHDRAWAL OF PROPOSALS PRIOR TO OPENING – A proposal may be withdrawn before the opening date by submitting a written request for its withdrawal to the City Purchasing Manager.

E. WITHDRAWAL OF PROPOSALS AFTER OPENING – A proposal may not be withdrawn or cancelled by the vendor for a period of ninety (90) days following the date and time designated for the receipt of proposals unless otherwise stated in the request for proposals and/or specifications.

F. PROPOSAL AMOUNTS – Proposals should show net prices, extensions and net total where applicable. In case of conflict between unit price and extension, the unit price will govern.

G. TAX EXEMPT STATUS – The City is exempt from federal excise tax and state sales tax. Unless specifications specifically indicate otherwise, the price proposal must be net exclusive of above-mentioned taxes and will be so construed.

Therefore, the proposal price shall not include taxes.

H. AWARDS – The City reserves the right to be the sole judge as to whether such items proposed will serve the purpose intended. The City reserves the right to accept or reject in part or in whole any proposal submitted, and to waive any technicalities or informalities for the best interest of the City. Award of contract shall be made to the most responsible, responsive offeror who’s negotiated best and final offer is determined to be the best value offer, taking into consideration the relative importance of price and other factors set forth in the Request for Proposals.

I. SILENCE OF SPECIFICATIONS FOR COMPLETE UNITS – All materials, equipment and/or parts that will become a portion of the completed work including items not specifically stated herein but necessary to render the service(s) complete and operational per the specifications are to be included in the proposal price.

Vendor may be required to furnish evidence that the product or service, as proposed, will meet or exceed these requirements.

J. ADDENDA - Any interpretations, corrections or changes to the specifications and plans will be made by addenda no later than forty-eight (48) hours prior to opening.

Addenda will be distributed to all known recipients of proposal documents. Vendors shall acknowledge receipt of all addenda with submission of proposal.

K. GENERAL BID BOND/SURETY REQUIREMENTS – Failure to furnish bid bond/surety, if requested, will result in proposal being declared non-responsive.

Non-responsive proposals will not be considered for award.

L. GENERAL INSURANCE REQUIREMENTS – Failure to furnish Affidavit of Insurance if, insurance coverage is required in these specifications, will result in proposal being declared non-responsive. Non-responsive proposals will not be considered for award.

M. RESPONSIVENESS – A responsive proposal shall substantially conform to, or exceed, the minimum requirements of this Request for Proposal. Offers containing any clause that would limit contracting authority shall be considered non-responsive. Example of proposals that would limit contracting authority is one made contingent upon award of other offers currently under consideration.

N. RESPONSIBLE STANDING OF OFFEROR – To be considered for award, offeror must at least: have the ability to obtain adequate financial resources; be able to comply with required or proposed delivery/completion schedule; have a satisfactory record of performance; have a satisfactory record of integrity and ethics; be otherwise qualified and eligible to receive award.

O. PROPRIETARY DATA – Offeror may, by written request, indicate as confidential any portion(s) of a proposal that contain proprietary information, including manufacturing and/or design processes exclusive to the vendor. The City of McKinney will protect from public disclosure such portions of a proposal unless directed otherwise by legal authority including existing Open Records Acts.

P. PUBLIC OPENING – Offerors are invited to join a video conference opening for acknowledgement of proposals. Proposals duly received will be publicly acknowledged at an official public opening in such a manner so as to avoid disclosure of the contents to competing offerors through the negotiation process.

After the official public opening, a period of not less than one week is necessary to evaluate proposals. The amount of time necessary for proposal evaluation may vary and is determined solely by the City. Following City Council action to award or reject, all proposals submitted are available for public review.

Q. WAIVER OF CLAIMS - Each Offeror by submission of a response to this RFP waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFP process, the RFP evaluation, and the critique and selection of qualified Respondents. Submission of a proposal indicates the Respondent’s acceptance of the evaluation technique set out in this Proposal.

In this regard, Respondent acknowledges that the selection process and evaluations of proposals submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations.

II. PERFORMANCE

A. DESIGN, STRENGTH, AND QUALITY – Design, strength, and quality of materials and workmanship must conform to the highest standards of manufacturing and engineering practices.

B. AGE AND MANUFACTURE – All tangible goods being proposed must be new and unused, unless otherwise specified, in first-class condition, of current manufacture, and furnished ready to use. All items not specifically mentioned that are required for a complete unit shall be furnished.

C. DELIVERY LOCATION – All deliveries must be made to the Airport receiving location(s), dock(s), or other delivery point(s) identified on the purchase order.

Delivery days and hours, appointment requirements, and any special access instructions will be as directed by the Airport and/or stated on the purchase order.

The Vendor is responsible for coordinating delivery in advance when required and for complying with all applicable Airport safety and security requirements, including driver identification, vehicle access procedures, screening, and any escort or badging requirements. Deliveries to secure or airside areas will be accepted only at designated access points and may be refused or delayed if access or security requirements are not satisfied.

D. DELIVERY SCHEDULE – Delivery may be an important consideration in the evaluation of the proposal. The maximum number of days necessary for delivery shall be stated in the proposal.

E. DELIVERY CHARGES – All delivery and freight charges, F.O.B. destination shown on purchase order, as necessary to perform contract shall be included in the proposed price.

F. INSTALLATION CHARGES – All charges for installation and set-up shall be included in the proposed price. Unless otherwise stated, at minimum, basic installation and set-up will be required.

G. OPERATING INSTRUCTIONS AND TRAINING – Clear and concise operating instructions and descriptive literature will be provided in English if requested. On-site detailed training in the safe and efficient use and general maintenance of item(s) purchased shall be provided as needed at the request of the City.

Instructions and training shall be at no additional cost to the City.

H. STORAGE – Offeror agrees to provide storage of custom ordered materials, if requested, not to exceed thirty (30) calendar days.

I. COMPLIANCE WITH FEDERAL, STATE, COUNTY, AND LOCAL LAWS –

Proposals must comply with all federal, state, county and local laws. Any vehicles or equipment shall contain all standard safety, emission, and noise control requirements required for the types and sizes of equipment at the time of their manufacture. The contractor agrees, during the performance of work or service, to comply with all applicable codes and ordinance of the City of McKinney, Collin County, or State of Texas as they may apply, as these laws may now read or as they may hereafter be changed or amended.

J. PATENTS AND COPYRIGHTS – The successful vendor agrees to protect the City from claims involving infringements of patents and/or copyrights.

K. SAMPLES, DEMONSTRATIONS AND TESTING – At the City‘s request and direction, offeror shall provide product samples and/or testing of proposed items.

Samples, demonstrations and/or testing may be requested at any point prior to or following award. Samples, demonstrations and/or testing may be requested upon delivery and/or any point during the term of resulting contract. All samples (including return thereof), demonstrations and/or testing shall be at the expense of the offeror/vendor.

L. ACCEPTABILITY – All articles enumerated in the proposal shall be subject to inspection by an officer designated for the purpose by the City of McKinney. If found inferior to the quality called for, or not equal in value to the contract specifications, deficient in workmanship or otherwise, this fact shall be certified to the Purchasing Manager who shall have the right to reject the whole or any part of the same. Items and/or work determined to be contrary to contract specifications must be replaced at the vendor’s expense. Inferior items not retrieved by the vendor within thirty (30) calendar days, or an otherwise agreed upon time, shall become the property of the City. If disposal of such items warrants an expense, an amount equal to the disposal expense will be deducted from amounts payable to the vendor.

III. PURCHASE ORDERS AND PAYMENT

A. PURCHASE ORDERS – A purchase order(s) shall be generated by the City

Purchasing Manager to the successful vendor. The purchase order number must appear on all itemized invoices and packing slips. The City will not be held responsible for any work orders placed and/or performed without a valid current purchase order number. Payment will be made for all services rendered and accepted by the contract administrator for which a valid invoice has been received.

B. INVOICES – All invoices shall reference the Purchase Order number. Invoices shall provide a detailed description for each item invoiced. Payment will be made under terms of net thirty (30) days unless otherwise agreed upon by seller and the procurement services.

C. FUNDING – The City of McKinney is operated and funded on an October 1 to September 30 basis; accordingly, the City reserves the right to terminate, without liability to the City, any contract for which funding is not available.

IV. CONTRACT

A. CONTRACT DEFINITION – The General Conditions of Bidding and Terms of Contract, Specifications, Proposal, Addenda, Negotiated Changes and any other documents made a part of this proposal shall constitute the complete proposal.

This proposal, when accepted by the City, shall constitute a contract equally binding between the successful offeror and the City of McKinney.

B. CONTRACT AGREEMENT – This is a revenue-generating concessions contract.

Rent payable to the City will consist of (a) Percentage Rent and (b) a Minimum Monthly Guarantee (MMG), if and when the MMG is triggered by the Enplanement Threshold, each as described in Section III. Part D of this RFP and as set forth in the executed Concession and Lease Agreement. Percentage Rent will be calculated by multiplying the applicable Percentage Rent rate by Gross Sales for the applicable period. The Percentage Rent rate(s), including any tiered structure and Gross Sales breakpoints, will be as proposed in the Respondent’s accepted Percentage Rent Proforma Proposal (Exhibit C & D) and as negotiated and set forth in the Agreement, subject to the minimum Percentage Rent rate(s) stated in Exhibit C & D. The Percentage Rent rate(s) and any tier breakpoints will remain fixed for the Agreement term and any authorized renewals unless changed by a written amendment executed by both parties. The MMG will apply only if the Airport exceeds 500,000 annual enplanements, as determined by the City based on the Airport’s official enplanement counts (the Enplanement Threshold). If triggered, the MMG will be established at the beginning of the first anniversary following the year of exceeding the Enplanement Threshold, based on one twelfth (1/12) of ninety percent (90%) of the first year’s total Percentage Rent paid following the Commencement Date.

Beginning at the second anniversary of the Commencement Date and each year thereafter, the MMG will escalate annually equal to the greater of (i) one twelfth (1/12) of ninety percent (90%) of the total Percentage Rent paid in the prior year or (ii) the prior year’s MMG increased by the annual change in the Consumer Price Index (CPI), all as specified in the Agreement. The Agreement will commence on the Commencement Date stated in the Concession and Lease Agreement and will continue for the term specified therein, unless earlier terminated in accordance with the Agreement.

C. CONTRACT TERMINATION – The City reserves the right to cancel and terminate this contract, without cause, upon thirty (30) days written notice to the other party.

D. CHANGE ORDER – No different or additional terms will become part of this contract with the exception of a change order. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing and at the discretion and approval of the City. No change order will be binding unless signed by an authorized representative of the City and the vendor.

E. NEGOTIATION – The City of McKinney may elect to negotiate a contract with the selected offeror(s). Any and all verbal communications and/or commitments made during the negotiation process that are deemed agreeable to both the City and selected offeror shall be submitted in written form and made part of the resulting contract. Although the City of McKinney reserves the right to negotiate, contract award may be made on the basis of initial proposals received without discussions.

Therefore, initial proposals will contain the offeror’s best terms.

F. TERMINATION FOR DEFAULT – The City of McKinney reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the vendor fails to perform to the terms of specifications or fails to comply with the terms of this contract. Breach of contract or default authorizes the City to award to another vendor, purchase elsewhere and charge the full increase in cost and handling to the defaulting party.

G. TRANSITIONAL PERIOD – Upon normal completion of this contract, not to include termination for default, and in the event that no new contract has been awarded by the original expiration date of the existing contract including any extension thereof, it shall be incumbent upon the Vendor to continue the contract under the same terms and conditions until a new contract can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the original expiration date of the existing contract and any extension thereof.

H. INVALID, ILLEGAL, OR UNENFORCEABLE PROVISIONS – In case any one or more of the provisions contained in the Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained herein.

I. INJURIES OR DAMAGES RESULTING FROM NEGLIGENCE – Successful vendor shall defend, indemnify and save harmless the City of McKinney and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful vendor, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from award. Successful vendor shall pay any judgment with cost which may be obtained against the City of McKinney growing out of such injury or damages.

J. INTEREST BY PUBLIC OFFICIALS – No public official shall have interest in this contract, in accordance with Texas local government code.

K. DISCLOSURE OF CERTAIN RELATIONSHIPS – Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with the City of McKinney disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that may cause a conflict of interest with the City of McKinney. By law, this questionnaire must be filed with the City Secretary, City of McKinney, PO Box 517, McKinney, Texas 75070, not later than the seventh business day after the date the person becomes aware of facts that require the statement to be filed. Go to www.mckinneytexas.org to view Section 176, Local Government Code and for Questionnaire CIQ. A person commits a Class C misdemeanor offense if the person violates Section 176.006, Local Government Code. By submitting a response to this request, bidder represents that it is in compliance with the requirements of Chapter 176 of the Texas Local Government Code.

L. CERTIFICATE OF INTERESTED PARTIES (FORM 1295) – Required for by Awarded Vendor(s) only.

http://www.mckinneytexas.org/

In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered on or after January 1, 2016.

Filing Process:

The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the City of McKinney.

The City of McKinney must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the City of McKinney.

Form Availability:

Certificate of Interested Parties Form is available from the Texas Ethics Commission website at the following address:

https://www.ethics.state.tx.us/filinginfo/1295/

For questions regarding and assistance in filling out this form, please contact the Texas Ethics Commission at 512-463-5800.

M. ETHICAL BEHAVIOR - The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

N. WARRANTY – The successful vendor shall warrant that all materials utilized in the performance of this contract shall conform to the proposed specifications and/or all warranties as stated in the Uniform Commercial Code and be free from all defects in material, workmanship and title.

O. UNIFORM COMMERCIAL CODE – The successful vendor and the City of McKinney agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code.

P. VENUE –- This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in the County of Collin, Texas.

Q. SALE, ASSIGNMENT, OR TRANSFER OF CONTRACT – The successful vendor shall not sell, assign, transfer or convey this contract, in whole or in part, without the prior written consent of the City of McKinney.

https://www.ethics.state.tx.us/filinginfo/1295/

R. SILENCE OF SPECIFICATIONS – The apparent silence of specifications as to any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

S. ANTI-BOYCOTTING & ANTI-DISCRIMINATION- In accordance with Chapter 2271, Texas Government Code, a Texas governmental entity may not enter into a contract with a company for the provision of goods or services unless the contract contains a written verification from the company that it:

1. does not boycott Israel; and

2. will not boycott Israel during the term of the contract.

Chapter 2271 does not apply to (1) a company that is a sole proprietorship; (2) a company that has fewer than ten (10) full-time employees; or (3) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2271 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not boycott Israel and will not boycott Israel during the term of this contract.

In accordance with Senate Bill 13, 87th Leg., R.S., to be codified in Chapter 2274, Texas Government Code, a Texas governmental entity may not enter into a

(a) does not boycott energy companies; and

(b) will not boycott energy companies during the term of the contract.

Chapter 2274 does not apply to (1) a company that has fewer than ten (10) full-time employees; and (2) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2274 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not boycott energy companies and will not boycott energy companies during the term of this contract.

In accordance with Senate Bill 19, 87th Leg., R.S., to be codified in Chapter 2274, Texas Government Code, a Texas governmental entity may not enter into a

(a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

(b) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Chapter 2274 does not apply to (1) a company that has fewer than ten (10) full-time employees; and (2) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00). Unless the company is not subject to Chapter 2274 for the reasons stated herein, the signatory executing this contract on behalf of the company verifies by its signature on this Contract that the company does not discriminate against energy companies and will not boycott any firearm entity or firearm trade association and will not discriminate against any firearm entity or firearm trade association during the term of this contract. Notwithstanding the foregoing, such provision does not apply to a governmental entity that:

(a) contracts with a sole-source provider; or

(b) does not receive any bids from a company that is able to provide the required written verification.

NOTICE TO RESPONDENTS

I. Request for Proposal Notice:

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED

IN THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

II. Proposal Format:

Proposals must comply with the submittal requirements set out in the Minimum Requirements Section of this RFP.

III. Submittal Deadline:

The City will accept proposals to this RFP until the date and time listed in Section X of the Notice to Respondents, after which time all responses timely received will be publicly opened and the names of the Respondents read aloud. Proposals received after the submittal deadline will not be considered.

IV. Place for Submission:

Proposals are encouraged to be submitted electronically on the City’s electronic procurement portal, Bonfire. First time users should consider submitting their proposal early to ensure receipt. Hard copy submissions will able be accepted at the City of McKinney, Procurement Services by mail or hand delivery and shall be marked as follows:

Procurement Services Manager Airport Terminal Food and Beverage Concessions

RFP No. 26-37RFP 401 E. Virginia Street McKinney, TX 75069

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or failure of the couriers to deliver responses prior to the expiration of the submission deadline. The City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

The City cannot guarantee, due to internal mail delivery procedures that any proposal sent priority mail will be picked up from the post office by City employees and delivered to Procurement Services by the required closing date and time. It is recommended that proposal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondent shall bear full responsibility for ensuring proposal is delivered to the specified location by due date and time.

V. Inquiries and Interpretations:

All questions regarding the meaning or intent of these documents shall be submitted via the “Public Q&A” tab related to the project, on the City’s electronic procurement portal prior to the date and time listed in Section X of the Notice to Respondents. The

City of McKinney, as it determines necessary for interpretation or clarification, will respond to such questions through written addenda. Formal written addenda will be published and made available through the City’s electronic procurement portal. No other interpretations or clarifications shall have legal effect.

VI. Public Information:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

VII. Respondent’s Acceptance of Evaluation Methodology:

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFP waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFP process, the RFP evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations.

VIII. Respondent’s Commitment:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for these project(s). Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this RFP, or any subsequent submittal to the City’s future RFP, if applicable, shall be the sole responsibility of Respondent.

IX. Respondent’s Eligibility:

Any firms obligated by law to register with the Texas Secretary of State must include their filing number with their proposal. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business, may be deemed non-responsive and subsequently rejected.

X. Key Events Schedule:

The tentative timeline established by the City for its selection process is:

Issue RFP: Friday, March 20, 2026 Interpretation Deadline: Thursday, April 2, 2026 – 2:00 PM RFP Deadline: Thursday, April 16, 2026 – 2:00 PM

This timeline is subject to change by the City.

XI. Insurance Requirements

The successful Respondent will be required to obtain the following insurance:

1. Before commencing work, the vendor shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City of McKinney. The vendor shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverages, limits, expiration dates and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

Airport Terminal Food and Beverage Concessions

26-37RFP

City of McKinney c/o Procurement Services P O Box 517 McKinney, TX 75070 Or Email to procurement@mckinneytexas.org

a. Commercial General Liability insurance, including, but not limited to

Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate.

Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

b. Workers’ Compensation insurance with Texas statutory limits; and Employer’s Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

c. Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

2. With reference to the foregoing required insurance, the vendor agrees to the following:

a. A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

b. The City of McKinney, its officials, employees and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

mailto:ebid@mckinneytexas.org

c. Policies of insurance shall not be cancelled, non-renewed, terminated, or materially changed unless and until thirty (30) days notice has been given to City of McKinney.

3. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

4. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by A.M. Best Company or equivalent.

5. The vendor shall require any contractors, sub-contractors, and other persons doing business with or for the vendor related to the work to maintain at least the insurance as required, or their liability shall be covered by the vendor.

MINIMUM REQUIREMENTS

I. INTRODUCTION

The City of McKinney, Texas (“City”) intends to enter into a concession agreement with the successful Respondent (the Operator) to operate a post security concession unit in the newly constructed terminal at TKI. The City is seeking to provide a wide array of food and beverage concession options to meet the traveling public's demand for convenient, reasonably priced, diverse food and beverage concession offerings.

The City intends to deliver the concessions premises in a turnkey, ready-to-operate condition, with base building and standard utility infrastructure provided. The selected operator will be responsible for staffing, training, inventory, merchandising, and day-to-day operations, and must deliver excellent customer service that reflects the City and surrounding community. Proposals should include brands and concepts with regional appeal, including appropriate local representation, and the operator must comply with all airport security and public health requirements while providing service during active terminal periods in alignment with flight schedules.

II. BACKGROUND

McKinney, Texas, is on the leading edge of one of the largest metropolitan areas in the country, continues to evolve. After serving the general aviation community for more than 40 years, TKI is poised to bring commercial airline service to the region. McKinney broke ground on a new, flexible, cost-effective terminal at TKI in summer 2025, and expects to welcome the first commercial airline flight November 2026.

The new facility will be a 46,000 square foot passenger terminal with four (4) gates, designed to expand to six (6).

TKI’s core catchment area covers the region of North Texas immediately surrounding TKI, encompassing the bulk of the Dallas-Fort Worth metropolitan area and adjacent counties north of Collin County. Passenger traffic during the first years of commercial airport operations is estimated at approximately 130,000 enplanements in Year 1 and up to 450,000 enplanements in Year 3.

III. SCOPE OF WORK

The City anticipates opening the terminal with a post-security concessions program designed to support initial passenger demand and evolving airline service. The concessions premises are expected to be delivered by the City in a turnkey, ready-to-operate condition with the layout, core infrastructure, and standard utility connections in place, see Exhibit A – Concessions Concept1. The Operator will be responsible for staffing and training, day-to-day management and operations, and the procurement and sale of food and beverage items.

The Agreement term is anticipated to be three (3) years from the Commencement Date, with up to two (2) one-year renewal options exercisable at the City’s sole discretion, for a total potential term of up to five (5) years. The Operator must be prepared to operate within

1 Preliminary designs as of February 2, 2026. Subject to change.

a modular environment and accommodate reasonable changes to configuration, location, operating hours, and service levels as flight schedules, passenger volumes, and terminal requirements develop over time.

A. Concepts and Offerings

The City seeks a quick-service food and beverage program that delivers a strong sense of place, efficient service, and consistent quality for passengers at TKI.

Offerings should include breakfast and coffee options for morning departures, along with quality quick-serve and grab-and-go items throughout the day that support fast transactions and easy consumption.

i. Product Categories

Core product categories include coffee and specialty coffees, teas, baked goods, packaged snacks, cold beverages, and prepared food items designed for easy consumption while travelling. Where approved, a limited-service bar may offer beer, wine, and—if properly licensed—mixed drinks.

A full bar may be incorporated but is not required for initial operations.

ii. Menus and Merchandising

All menus require City approval, and the Operator shall remove any item the City deems objectionable.

Menus should reflect McKinney and North Texas through the integration of local roasters, bakeries, barbecue, Tex-Mex concepts, better-for-you options, and Texas craft beverages consistent with Texas Alcoholic Beverage Commission (TABC) requirements.

Where practical, feature local products and small business partners and rotate seasonal “McKinney Made” items to showcase area makers.

Seasonal “McKinney Made” packaged goods and gifts are encouraged.

Seasonal rotation is encouraged.

Menus should be balanced and include kid-friendly choices, healthy options, local selections, and clear allergen labeling. Back-of-house must be appropriately sized to support peak throughput while maintaining an uncluttered and comfortable guest environment.

iii. Sustainability and community connection

Recyclable or compostable packaging should be used where available.

Use of single use plastics and straws should be minimized. Operator should manage water and energy responsibly and turn back of house equipment off when not needed.

iv. Guest Experience Expectations

The guest experience should reflect warm North Texas hospitality from arrival to departure. Pricing should be transparent and fair, conveying clear value. Food and beverage offerings should showcase McKinney’s local brands and tastes, reinforcing a sense of place for passengers.

v. Service Expectations

Service should prioritize speed and efficiency, appropriate for a four-gate terminal with short dwell times, with coffee and beverages, quick-serve, and grab-and-go options anchoring service throughout the day. Packaged beverages and food items should be easy to consume and suitable for travel, supported by clean, practical packaging. Staffing levels must align with the flight schedule and expand as needed during delays or irregular operations. Payment should be seamless, with acceptance of major credit cards and mobile pay and consistently low transaction and delivery times.

B. Operating Standards

The premises must be kept clean, orderly, and welcoming at all times. The Operator shall comply with all applicable health, sanitation, and safety codes.

The City may audit service, cleanliness, pricing, stock levels, and POS accuracy and may assess fines or issue corrective actions prevent service disruption.

i. Minimum performance targets

The City recognizes that passenger volumes and flight activity will grow during initial operations of TKI. Accordingly, the performance targets below will be used for evaluation of the concession operations only after TKI reaches a sustained operating level of ten (10) scheduled commercial passenger flights per day. The City will confirm in writing when this threshold has been achieved and will begin formal measurement following a 30-day stabilization period. Prior to the start of concession operations evaluation, the Operator is expected to provide strong customer service and to track and report these same metrics for baseline purposes, but performance results during the ramp-up period will not be treated as a failure to meet minimum targets. After TKI reaches the sustained operating level, targets will be assessed on a monthly basis and may be refined by the City, in consultation with the Operator, based on actual flight schedules, passenger demand, and operational conditions in the terminal.

• Speed of service: Average order-to-handoff time of 4 minutes for coffee and cold items and 10 minutes for made-to-order hot items during peak periods.

• Availability: Core menu items available at least 95% of operating hours.

• Cleanliness: Service areas inspected and reset at least every 30 minutes during peak periods and every 60 minutes during off-peak periods.

• Uptime: Critical equipment operational at least 98% of operating hours, supported by documented preventive maintenance.

• Guest recovery: Resolve service issues on site when possible, including replacement or refund for defective items.

ii. Hours of Operation

Hours of operation will be based on the published flight schedule, passenger activity, and terminal operating hours. The Operator will submit an Operating Hours Plan for the City’s review and approval prior to opening and will update the plan as schedules change. Unless otherwise approved by the City, the concession must open no later than 90 minutes prior to the first scheduled departure in each active departure period and remain open until boarding is complete for the final scheduled departure in that period.

When the flight schedule includes extended gaps between departures, the City may approve modified hours, including temporary closure or reduced-service periods, provided adequate service is available during active passenger periods.

During irregular operations, delays, diversions, charters, special events, or other operational needs, the Operator will use commercially reasonable efforts to remain open, reopen, or provide an approved limited-service offering with sufficient staffing when requested by the City. Special requests for additional or modified hours may be made by the City on a case-by-case basis, with notice provided when practicable. Emergency operations may be required.

iii. Delivery, Storage, and Waste

Schedule deliveries through the Airport dock or other City-designated access points and comply with all curb, ramp, and airside rules.

Receiving, prep, and storage areas must remain clean and unobstructed.

Use First-in, First-out (FIFO) rotation with visible date coding. Keep trash contained, remove it on the City-approved schedule, and participate in recycling if offered. Do not stage pallets, waste, or empty containers in public view.

The Operator is responsible for any damage caused to docks, corridors, or shared areas.

iv. Security and Badging

All personnel requiring access to secure areas must complete required training, pass background checks, and comply with TSA and Airport security rules. Badges must be displayed at all times.

Escort only as permitted and maintain escort ratios consistent with Airport rules. Fees may be assessed for lost or unreturned badges. The City may revoke badges for violations and is not liable for denial or revocation.

v. Alcohol service

Beer, wine, and / or mixed drinks are allowed pursuant to the Operator obtaining and maintaining all applicable TABC permits and City approvals.

Operator is encouraged to pursue and maintain any additional TABC permits, premises designations, and approvals needed to allow passengers to purchase alcoholic beverages and carry them to gate areas for consumption within the terminal.

Operator must keep seller-server training current for all staff who serve or check IDs. Verify age for every alcohol sale using valid IDs. Do not serve intoxicated persons. Store alcohol securely, separate from nonalcohol inventory. Post responsible service notices the City approves. Follow any limits on bar seating or carryout through the checkpoint, and any hours of sale the City sets. The City may suspend alcohol service for security or irregular operations.

vi. Health and food safety

The Operator shall operate in full compliance with all applicable federal, state, and local laws, rules, regulations, and ordinances governing food service and public health, as well as all applicable Airport policies and procedures. The Operator is responsible for obtaining and maintaining all required permits, licenses, inspections, and approvals necessary to operate, and for maintaining the premises, equipment, and operations in a clean, safe, and sanitary condition at all times.

The Operator shall implement and maintain a food safety and sanitation program consistent with industry best practices, including required employee training and certifications, safe food handling and storage, allergen awareness, time and temperature controls, cleaning and sanitizing procedures, and appropriate recordkeeping. The Operator shall cooperate fully with all inspections by the City and applicable health authorities, promptly correct any deficiencies, and immediately notify the City of any notice of violation, enforcement action, or required closure affecting the operation.

C. Premises

Spaces may include one or more concession units in the new terminal’s post security gate areas, limited back of house space, and limited storage as assigned.

i. City Provided Items

The City has taken on the design and construction of the common concession seating areas inclusive of flooring, ceiling/lighting, furniture, and trash/recycling fixtures.

ii. City-owned Equipment

If any City owned equipment or fixtures are provided, they must be returned at the end of the term in acceptable condition.