1b_Contractor Policy Update Memo.pdf

MEMORANDUM FOR ALL CONTRACT VINDORS

FROM: 36 SFS/S5B SECTION

SUBJECT: Notice of Policy Change for the Contracting Process on Andersen Air Force Base.

1. The following has been updated/changed to reflect current procedures to gain access onto Andersen Air Force Base, Guam:

a. Acceptable Identity Proofing Items

b. Required documentation for H1 workers

c. Required documentation for H2 workers

d. Required documentation for FVR

e. Process for Weekend Work Requests/After Normal Business Hours

f. Submitting Contracts

g. Affidavit Submissions

2. Acceptable Identity Proofing Items. This is the process of providing sufficient information when attempting to establish an identity for purposes of installation access. The following items can be used to vet ones person:

a. RealID Act Compliant DL/ID (Current)

b. SSN Card

c. Birth Certificate

d. Permanent Resident Card or an Alien Registration Card (Form I-551)

e. U.S. Passport (Current)

f. Guam ID/DL (with additional supporting documentation)

g. Mayor’s Letter (for proof of residency/must be notarized)

h. Certificate of U.S. Citizenship (Form N-560 or N-561)

i. Certificate of Naturalization (Form N-550 or N-570)

j. U.S. Citizen ID Card (Form I-197)

NOTE: For identity proofing purposes, the applicant must submit a photo identification document with their application (i.e. Guam DL and SSN Card). If the application only submits a SSN Card or Birth Certificate, the application will be revoked until a valid photo ID can be produced.

3. Required documentation for H1 workers. This section has been created to prevent confusion as well as clarification for the H1 workers process. All of the above listed items will be acceptable for base access. The following are additional items needed for base access (if applicable):

a. Valid Department of Labor ID Card/Paper Temp ID Card

b. Member has a Current VISA

i. If VISA is expired; an approved Form I-797A

ii. Current printout or stamped Form I-94

c. Stamped Form I-551 with date and initials of Immigrations Officer

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE, GUAM

i. Copy of Form I-90 for receipt of payment

ii. Copy of Form I-797C showing approved status

NOTE: This section is only applicable to those who have the following items. Not every worker is going to fall into this category (i.e. if the member has a VISA, all VISA listed items pertain, etc.).

4. Required documentation for H2 workers. In the event of H2 workers working on the installation, the following items are needed for that person(s):

a. Guam Department of Labor H2 ID Card/Paper Temp ID Card

b. SSN

c. Copy of current Passport

d. Guam DL (if applicable)

5. Required documentation for FVR. This section is applicable to those personnel who are not a United States Citizen and not a part of the United States Territories. The following items are needed for those who fall into this category:

a. Current Passport

b. Copy of Form I-94/Passport stamp

c. Current VISA

i. If expired; approved Form I-797A

ii. Approved and receipt Form I-797C

iii. Approved and receipt Form I-90

d. Guam DL (if applicable)

NOTE: The FVR process is a lengthy procedure. The typical approval timeframe for a FVR is 7- 14 business days. The 90 day approval period begins the day upon receipt of the packet from vetting. Attachment-1/Designated Country List depicts the countries that require additional vetting. This process needs to be conducted NLT 1 month in advance per AF guidance.

6. Process for Weekend Work Request/After Normal Business Hours. The Pass & ID and VCC sections will no longer take hand walked WWR. The official way to submit a WWR is via email to the VCC organization box. The WWR needs to be submitted prior to Wednesday of the weekend being requested. Failure to comply will result in WWR being denied.

Attachment-2/WWR is a template to be used for the request. Names will be listed in alphabetical order by tracking number (i.e. A-Z for tracking number 01-01, A-Z for tracking number 01-02, etc.). Failure to provide names in this fashion will result in resubmission from the POC. The email address for WWR is 36SFS.VCC@us.af.mil

7. Submitting Contracts. It is the POC’s responsibility to ensure the integrity of the package being submitted. Failing to provide an accurate/error free package will result in resubmission.

The following items are trends seen from submitting agencies:

a. Missing Contract Number from front page

b. Missing Signatures from the bottom (Must have two)

c. Wrong Format

d. Missing Dates/Times from when the contract is taking place

e. Misspelled Names on III Log (no pen/ink changes allowed)

f. Missing PII for vetting process

NOTE: Contracts are approved based on when they are received. Ensure your workers know their tracking number upon arrival at the Pass & ID section. Failure to provide a valid tracking number

6. Process for Weekend Work Request/After Normal Business Hours. The Pass & ID andq VCC sections will no longer take hand walked WWR. The official way to submit a WWR isg y via email to the VCC organization box. The WWR needs to be submitted prior to Wednesday g p of the weekend being requested. Failure to comply will result in WWR being denied.

will result in being turned away. Attachment-3/Contract Template will be used for all future contract submissions.

8. Affidavit submissions. Once the affidavit has been signed by the member(s); this document is valid 30 days after the original signature. If the affidavit is processed 30 days or more after the original signature, the member maybe subject to permanent barment from the installation (if the member answered NO to any portions in Section C).

9. If there are any questions about the above listed changes, please contact TSgt Timothy J. Carl at 366-5650 or 366-5477.

TIMOTHY J. CARL, TSgt, USAF 36 SFS/Section Chief, Installation Access

1st Ind, 36 SFS/S5

MEMORANDUM FOR CONTRACT VINDORS, 29 Jan 2018

Approve/Disapprove

JAMES A.TREFURT, Civ, DON 36 SFS/S5 Chief, Plans and Programs

3 Attachments:

1. Designated Country List

2. WWR

3. Contract Template

CARL.TIMOTHY

.JAMES.128172

Digitally signed by

CARL.TIMOTHY.JAMES.128

1722090 Date: 2018.02.07 11:33:11 +10'00'

TREFURT.JA

MES.L.10298

48757

Digitally signed by

TREFURT.JAMES.L.1

029848757 Date: 2018.02.09 16:28:10 +10'00'

People’s Republic of China

Attachment 2/WWR

WWR for (YOUR COMPANY)(INSERT CONTRACT NUMBER) No. Name Company Tracking # FVR #

1 Alpha, George K. AAFB 01-01 2 Bravo, Kim K. AAFB 01-01 3 Charlie, Samuel K. AAFB 01-01

4 Alpha, Kim K. DON 01-02 5 Bravo, Samuel K. DON 01-02 6 Charlie, Sheen K. DON 01-02 01-36

7 Alpha, John K. NAF 01-03

8 Alpha, Tony K. PACAF 01-04 9 Omega, Ken K. PACAF 01-04

Company Logo

TRACKING#

DATE:

Memorandum for 36 SFS/S5/VISITOR CONTROL CENTER

From: Company/Base Agency

Subject: Request for Contractor Pass/ NTC 400-300-D-2000X.

1. The request is for Andersen Air Force Base access.

REQUESTED DATES

START: 1 FEB 2015

END: (max 1 year) 1 FEB 2016

DAYS (check all that apply) Su Mo Tu We Sa 24/7

TIMES ACCESS DAYS/TIMES

START: 0700

END: 1600

2. The request includes the following individuals. (See Attached Log Information). Individuals listed on the log will be issued a pass with the appropriate dates/times listed above.

3. If you have any questions or concerns, contact 123@email.com or 671-123-4567

///COMPANY REPRESENATIVE SIGNATURE///

CEO BULLDOSER INC.

Phone Number

///AUTHORIZED SIGNATURE///

CONTRACTING OFFICER