19WZ6026Q0011 - Kitchen Hood Cleaning Service.pdf

1.0 SCOPE OF WORK

1.1 Description:

The American Embassy Mbabane in Eswatini requires Kitchen Hood Cleaning Services. The Contractor shall provide laborers, equipment, and materials necessary to thoroughly clean the existing ductwork located at the NEC Cafeteria, Level 2 to the Roof. Cleaning will include the Kitchen Hood (3910 x 1100mm), supply air duct (450 x 450mm), Supply Air fan, Exhaust air fan and Fire Smoke dampers (2 off), Exhaust grilles (6 off), Transfer Duct, Fan Coil Unit.

1.2. Type of Contract

This is a firm fixed price contract payable in contractor’s local currency for Southern Africa Customs Union (SACU) based service providers, and US Dollars for others. Prices for all Contract Line-Item Numbers (CLIN) shall include proper disposal of toxic substances. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.3. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance. It will be provided bi-annual.

2.0 PRICING

The rates below include all costs associated with providing cleaning services in accordance with the scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

2.2. Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices are:

CLIN Description Type of services

No. of service

Unit price / service

Total per year

001 Cleaning kitchen hood

Bi-Annual 2

VAT

Total Base Year

2.3. Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

services

No. of service

103 Cleaning kitchen hood

Bi- Annual

Total Option Year 1

2.4. Option Year 2 - The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

services No. of service

201 Cleaning kitchen hood

Bi- Annual

Total Option Year 2

2.5. Option Year 3 - The Contractor shall provide the services shown below for Option Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

services

No. of service

301 Cleaning kitchen hood Bi-Annual 2

VAT

Total Option Year 3

2.6. Option Year 4 - The Contractor shall provide the services shown below for Option Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN Description Type of services

No. of service

Unit price / service Total per year

401 Cleaning kitchen hood Bi-Annual 2

Total Option Year 4

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates Base Year $/hr Option Year 1 $/hr Option Year 2 $/hr Option Year 3 $/hr Option Year 4 $/hr

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4.0 WORK REQUIREMENTS

4.0.1 General: The Contractor shall shut down connected equipment in its entirety. Locking-out/tagging-out systems shall be required to safely complete the specified tasks.

4.0.2 Inspection: The Contractor shall visually inspect the ductwork indicated above for the purpose of determining the level of effort and equipment needed to fully clean and sanitize the affected areas.

4.0.3 Existing Conditions Report: Prior to the commencement of any cleaning work, the Contractor shall provide a thorough, but concise report documenting the existing conditions of the area(s) selected to be cleaned. The Contractor shall capture the level of contaminant build up and all existing damage to ductwork, lining, hangers and insulation in this report through the use of narrative description and photographs.

4.0.4 Cleaning Plan (to be included in the Contractor’s bid proposal): The Contractor shall prepare a written plan for air-distribution system cleaning that includes strategies and step-by-step procedures. At a minimum, include the following:

4.0.4.1 Supervisor contact information.

4.0.4.2 Work schedule, including location, times, and impact on occupied areas.

4.0.4.3 Methods, materials and chemicals planned for use in each HVAC component type.

4.0.4.4 Any required support from other trades or the FM Office on Post.

4.0.4.5 Equipment and material storage requirements.

4.0.4.6 Exhaust equipment setup locations.

4.1 Submittals and Commencement of Work: The Contractor shall submit the Existing Conditions Report and Cleaning Plan to the Contracting Officer (CO) for approval. Once approval has been received, the contractor shall conduct the duct cleaning work in accordance with the Cleaning Plan provided. The Contractor shall photographically document the work performed and shall provide a Work Documentation Report to the COR at the completion of work.

4.2 The Contractor shall repair any damage caused to the ductwork, ductwork insulation, duct liner, hangers or any other system components during the course of the cleaning work. New duct insulation shall match existing in quality, performance and finish. Repair work is subject to inspection and approval by the project CO. The Government shall have the right to stop work at any time if damaged duct liner is found, and to require repair to the satisfaction of the CO.

4.3 The Contractor’s proposal shall provide a method of restoring any damaged sound lined duct surfaces

(after cleaning) and shall include procedures and product data with their proposal. For the purposes of this proposal, the Contractor shall assume that 5% of the sound lined duct surfaces will be damaged and require restoration/remediation. New liner provided shall match existing.

4.4 At completion of work, the Contractor shall be responsible to demonstrate the results of the cleaning work to the satisfaction of the CO. The Contractor shall return all affected system[s] to fully functional and shall be responsible to demonstrate the function of the system to the Contracting Officer Representative (COR), prior to closeout.

5 SCHEDULE OF DELIVERABLES

Number Description Number of Copies

Due Format

1 Required Reports/Photographs 1 NTP + 7 days Electronic

2 Project Schedule 1 NTP + 1 days

Electronic

3 Cleaning Plan 1 Included in Proposal Electronic

4 Existing Conditions Report 1 Prior to Project Work Electronic

5 Proposed Sketches, Modification Requests 1 As Needed Electronic

6 Contractor personnel information to RSO for vetting 1 NTP + 2 days Electronic

7 Communications/Meetings Documentation 1 Meeting + 7 Days Electronic

8 Safety & Health Protocol 1 Prior to Project Work

Electronic

9 Work Documentation Report 1 Prior to Closeout

Electronic

6 ATTACHMENTS

Exhibit A – Project Orientation Photos

- [Existing Conditions: See attached photo]

- [Areas of Work: Kitchen Hood and Ducting]

- [Building: NEC Chancery]

Exhibit B – Existing Equipment and Other Existing Conditions

Drawing [Ductwork Plan – Level 2] Drawing [Ductwork Plan – Level 3] Drawing [Ductwork Plan – Level 4]

Exhibit C – Basis of Design (BOD) Equipment Selections and Other New Work

[NOT USED]

Exhibit D – Project Specifications

Division 01 Specifications 013525 Construction Safety and Occupational Health 013550 Construction Security, OBO

Division 23 Mechanical 230130 Existing HVAC Air Distribution System Cleaning

ATTACHMENTS

Exhibit A – Project Orientation Photos

Photo 1 – [Kitchen Hood & Ansul System]

Photo 2 – [Kitchen Hood Grille]

Photo 3 – [Kitchen Hood Grille]

Photo 4 – [Supply Fan Duct]

Photo 5 – [Kitchen Hood Exhaust Fan]

Exhibit B – Existing Equipment and Other Existing Conditions

Drawing 1: Ductwork Plan - Level 2

Drawing 2: Ductwork Plan – Level 3

Drawing 3: Ductwork Plan – Level 4

Exhibit C – Basis of Design (BOD) Equipment Selections and Other New Work

[NOT USED]

Exhibit D – Project Specifications

SECTION 013550

CONSTRUCTION SECURITY

PART 1 GENERAL

1.01 SUMMARY

A. This Section and its attachments provide explanation to the Contractor regarding labor requirements and the security of classified information, Controlled Access Areas (CAAs), and equipment in Secure Storage Areas (SSAs). The requirements of this Section involve interface with a number of security-related Government entities. These entities are coordinated through the Overseas Buildings Operations (OBO) Project Director/Contracting Officer’s Representative (COR) in coordination with the Site Security Manager (SSM). The requirements include, but are not limited to:

1. General security procedures.

2. Information security.

3. Personnel procedures.

4. Materials security and logistics.

5. Labor requirements for specific activities.

6. Site access procedures.

7. SSA operations.

8. Inspections by the Government.

9. Miscellaneous security requirements.

10. Prohibited and restricted items and activities.

1.02 RELATED DOCUMENTS

A. Other General provisions of the Contract, including FAR clauses by reference or as amended in

Contract Sections B through J, and other Division 1 Sections of these Contract Specifications apply to requirements of this Section. This Section in turn applies to the Contract Drawings and to Technical Specifications.

1.03 DEFINITIONS

A. Exterior Surfaces Adjacent to the CAA: Refers to the outside walls and roof of the building and includes all of the finish components, including the final or outermost items that are exposed to the elements.

B. Interior Areas Contiguous to the CAA: Refers to space beside, below, above, or otherwise surrounding the Controlled Access Area (CAA). This includes adjoining spaces extending beyond internal walls, floors, and ceilings of the CAA.

C. Site, Project Site, and Construction Site: Refers to areas of the overall Embassy Compound to which access is controlled by the Government.

D. Refer to Chapter 2 of the OBO International Codes Supplement (OBO-ICS), IBC for definitions of all Contract-related terms and specifically, General Construction, Finish Work, General Work Area (GWA), Public Access Area (PAA), CAA Restricted Area, and CAA Core Areas.

E. Maximum Demolition (Max Demo): The removal of all finish work material down to the elements or materials defined as general construction. This includes overhead ceiling material, wall and ceiling plaster, gypsum board, flooring, doors and/or frames, electrical wiring, light fixtures, electrical switches, receptacles, telephone wiring, conduit, windows and/or frames, any non-structural embedded features (e.g. anchors, embeds) and heat radiators.

F. For all terms not understood, request immediate clarification.

1.04 PERFORMANCE REQUIREMENTS:

A. The Contractor shall comply with the Government’s requirements for participating in the Project security procedures as specified in this and subsequent Contract Sections, and Public Law #100- 204 (as amended). The Contractor shall also comply with requirements requested subsequent to issuance of the Notice to Proceed (NTP). The Contractor shall afford unrestricted access to work, allow surveillance and inspection by any Government personnel as authorized by the Project Director/COR, and perform required security work when directed by Project Director/COR. The Contractor shall maintain security, avoid the compromise of classified information and materials caused by unauthorized disclosures, and obtain appropriate security clearances.

B. As noted in the Prohibited Countries List Matrix below, the following restrictions apply:

1. Citizens/Firms from the countries listed will not be allowed or used on this Project in any capacity.

2. Non-US or US firms owned or operated by citizens/firms from the countries listed will not be allowed or used on this Project in any capacity.

3. Materials destined for use in the CAA may not be procured directly from the countries listed or non-US or US firms owned or operated by citizens/firms from the countries listed, to include materials from which the contractor intends to randomly select a percentage for CAA use. There is no country restriction for non-CAA material procurement.

4. Materials destined for the CAA that transit through ports of call or transshipment points in the countries listed will not be allowed or used on this Project in any capacity.

Prohibited Countries List Matrix

Country/List Citizens/Firms CAA Materials

Procurement Ports of call or Trans-shipment (CAA Materials Only) Note 1

Belarus No No No Cuba No No No Iran No No No North Korea No No No Peoples Republic of China

No No No

Russia No No No

Venezuela No See Note 2 See Note 1 Vietnam No See Note 2 See Note 1

General Policy: The use of host country workers, materials, ports of call, and transshipment points from or within the countries listed is permitted for projects in that country. Refer to the FAR for additional information concerning prohibited countries.

Note 1: Should it be determined that the only available port of call or shipment route is in or through a prohibited country, prior DS review and approval will be required. The request for exception must be supported by all pertinent shipping data.

Note 2: On a case-by-case basis, materials, ports of call, and transshipment activities may be permitted with prior approval by DS/PSD/CAT.

List Revised: October 5, 2016

C. The Department of State (DOS) reserves the right, in its sole discretion, to determine suitability of Contractor personnel at the Project Site or otherwise involved in work related to this Project.

1.05 SUBMITTALS

A. The Contractor shall deliver the following submittals as detailed further in this Section for

Project Director /COR and OBO/CFSM/SM/SOD/SSO review and acceptance:

1. Visitor Authorization Requests and Contractor Country Clearances Requests, IAW

Contract Section H.6.2.

2. Bill(s) of Material (BOM): The Contractor shall submit BOMs for all materials destined for the CAA. The BOM must list a total of all like material used in both the CAA and the Project. See Attachment A, CAA Bill of Materials.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

3.01 GENERAL SECURITY PROCEDURES

A. Prior to the commencement of any construction activity on any facility a CAA, Diplomatic Security (DS) notification of Certification must be received.

C. All security requirements of the Contractor shall apply to all personnel on the project site (to include sub-contractor personnel).

3.02 INFORMATION SECURITY

A. Project Information Handling: See Contract Section H.6, Diplomatic Security Requirements for Clearances and Handling Classified, SBU and Unclassified Project Information

B. Security Briefing: See Contract Section H.6.12. Note: Contractor personnel who are granted security clearance after arrival at the Site, and whose clearance has been certified by DS/IS/IND, will be required by the SSM to complete an SF-312 (Non-Disclosure Agreement) prior to issuance of a cleared badge.

3.03 PERSONNEL PROCEDURES

A. Uncleared Personnel: Use of uncleared persons is limited to the areas and tasks described in Section 3.05.

1. Uncleared Labor (local labor and third country nationals): Uncleared labor will submit to a background investigation and obtain approval of the Project Director/COR before access is granted to Project Site or applicable Support Sites. The Contractor shall submit an Employment Application form, approved by the COR in consultation with the RSO, in sufficient time to permit processing prior to the anticipated date of employment. The estimated investigation processing time is 45 days, based on a 5 day work week.

Uncleared labor is not authorized on the project site prior to a favorably adjudicated background investigation. If the background investigations have exceeded 45 days, the Contractor can provide a priority list with justification of workers needed and the Project Director/COR may approve temporary I.D. badges for temporary uncleared labor.

2. Uncleared U.S. Citizens: When the contractor wishes to assign U.S. citizens at the project site who do not possess security clearances, the contractor shall meet the requirements of Contract Section H.36.3.1. U.S. citizens with unfavorable National Criminal Indices Checks (NCICs) may not be allowed access to the site, subject to determination of PD, in coordination with the SSM.

3. The Project Director/COR and RSO reserve the right to allow or deny access of persons and firms proposed to perform work or be present at the Project Site.

4. The RSO must approve Site access for temporary badged uncleared labor.

B. Uncleared Local/Third Country National Subcontractors: Contractor selection of host and third country national subcontractors must be approved by COR, in coordination with the RSO. See Contract Section H.6.16 for requirements.

C. Personnel Requiring Security Clearances: Where clearances are required for U.S. subcontractors, inspection/test laboratory employees, consultants, tradesmen, laborers, and others performing work associated with this Project, the Contractor shall submit pertinent information, IAW Contract Section H.6.1, H.6.2, H.6.3, H.7.3, H.33.2 and H.36.

D. Special DS Investigation: As determined by the Government’s security managers, and as requested through the Project Director/COR, the Contractor shall accommodate additional special investigations as required for foreign nationals and certain categories of other personnel.

E. All U.S. citizen Contractor employees are required to adhere to reporting requirements IAW Contract Section H.6.13., as well as any adverse information relating to firms or individual personnel which reflects unfavorably on the trustworthiness or reliability of the firm or individual, suggests that the firm or individual’s ability to safeguard classified information may be impaired, or that firm or individual may be subject to exploitation.

F. Briefings: The Government reserves the right to conduct briefings and debriefings for all persons performing work. Required briefings and debriefings include, but are not limited to, the following:

1. All cleared U.S. citizen Contractor personnel shall be required to attend security briefings and debriefings IAW H.6.12.

2. Management personnel are required to attend special security briefings and debriefings concerning reporting requirements on unusual incidents, activities, or information related to Project security as directed by the COR or RSO.

3. Visitors to the Project Site will be required to attend an appropriate security briefing by the RSO or other Post security management personnel.

3.04 MATERIALS SECURITY AND LOGISTICS

A. General: In addition to compliance with FAR clauses included by reference or as amended in Sections A-M, and specific source limitations indicated elsewhere in these specifications and other Contract documents, the Contractor shall comply with the Government’s security requirements applicable to CAA materials. These requirements include procedures for CAA-destined material acquisition, production, fabrication, testing, handling, storage, and transit to and within the Project Site, and similar operations that will ensure preservation of fundamental security integrity.

B. The Government reserves the right, in its sole discretion, to determine whether materials have been compromised and therefore cannot be used in the CAA or contiguous space. Where such a compromise is the result of the Contractor’s failure to comply with security procedures, the Contractor shall bear all costs of rectifying compromise and restoration of the fundamental secure nature of the affected materials.

C. In addition to Contractor-provided materials, these requirements apply to Government-furnished

CAA materials, starting at point of transfer to the Contractor’s custody. This includes the Project Site and other designated locations for consignment and transit to the Project Site, such as the Contractor’s Central Receiving/Consolidation Point (CRP). Refer to Section 013555, Secure Shipment, and Contract Section H.6.17.6 for additional information.

D. Materials destined for the CAA will not be procured in or transit the countries identified in the Prohibited Countries Matrix (see paragraph 1.04.B). In addition to the restrictions identified in the Prohibited Countries Matrix, shipments are further restricted from transiting the following countries:

Country Restriction France Air shipments are prohibited.

India Air shipments are prohibited.

Taiwan Air shipments are prohibited.

Pakistan Air shipments and surface shipments are prohibited.

E. The Contractor shall maintain security in the procurement of materials destined for use in the CAA. This shall be accomplished by not disclosing the Post name, location, or Project number for which the items are ordered, to any uncleared personnel and/or firm, until the items are fully controlled. Vendors will not be informed of the ultimate destination or CAA designation. The Contractor shall ensure that all personnel involved in the procurement process and coordination of deliveries to the CRP for CAA materials (specifically, all coordination with potential vendors, choice of vendor, issuance of orders, and coordination of deliveries to the CRP – but not including take-offs or listing of items shown on unclassified and SBU drawings of the CAA) possess an Interim or Final Secret personnel security clearance. Procurement and delivery logs and records for CAA materials shall be maintained separately from non-CAA material logs.

Upon request, the Contractor shall obtain, maintain, and furnish detailed receipts for purchase/procurement of CAA materials to the Project Director/COR.

F. The following materials and equipment, whether provided by the Contractor or the Government, must be transported from the United States or point of procurement to the construction Site via courier escorted Diplomatic Pouch, Courier escorted Support Flight, or Courier escorted overland shipment (sea shipment is not an option). The Contractor shall be responsible for the cost and coordination of delivery of these materials throughout the Project. Courier costs include, but are not limited to, salary (currently $40.00 per hour), travel costs, and per diem at the current rates reflected in the Federal Travel Regulation and Joint Travel Regulation. Courier costs will be incurred from the point of the courier’s initial departure to the point of the courier’s final return. The materials and equipment falling under this requirement are as follows:

1. Permanent Technical Security System (TSS) items destined for the CAA Core Area(s).

Exceptions are unterminated cable, conduit, and other cable conveyance.

2. All Classified Information Processing Equipment (CIPE).

3. All SMSe equipment to exclude unterminated cable, conduit, and other cable conveyance.

G. Procurement of materials that must be controlled for use in the CAA shall be accomplished using one or more of the following methods:

1. In accordance with Paragraph 1.04 B and 3.04 E and delivered to the Contractor’s CRP with subsequent controlled shipment (Refer to Section 013555, Secure Shipment).

2. Random Selection: The Random Selection of CAA materials must comply with the following requirements:

a. Procurement will be made through customary methods from the U.S. or third country suppliers.

b. Selection will be made immediately upon delivery to the Project Site. The

Contractor shall provide at least twenty-four (24) hours advance notice prior to delivery of CAA materials.

c. Selection will be made from materials that are common throughout the EOB, not to exceed 25% of any specific material of any shipment.

d. Selection will be made from a minimum stock quantity of 100 items of any specific material of any shipment.

e. Selection will be made by Government Construction Security personnel. Selected material will be immediately moved to the SSA by uncleared Contractor provided labor under escort by Secret cleared Contactor provided labor.

f. Random selection from a compromised secure shipment is not authorized.

3. Local Random Procurement: As needed and on an exceptional basis, non-inspectable materials (including masonry units) can be randomly procured locally. This method requires approval of the CO in coordination with the RSO prior to execution. A cleared U.S. citizen, who is approved by the RSO, choosing randomly from available suppliers (no fewer than three), without advance notice or referral to a supplier, will procure required materials. Selections will be made from available shelf stock, brought immediately under the control of a cleared U.S. citizen, and transported directly to the

SSA.

H. Handling and Transport of CAA materials:

1. CAA Restricted Material:

a. CAA Restricted material shall be transported from the SSA up to CAA Restricted areas by uncleared Contractor provided labor under escort by Secret cleared Contractor provided labor.

b. CAA Restricted material shall be transported into CAA Restricted areas by Secret cleared Contractor provided labor.

2. CAA Core Material:

a. CAA Core material shall be transported from the SSA up to CAA Core areas by Secret cleared Contractor provided labor.

b. CAA Core material shall be transported into CAA Core areas by Top Secret cleared Contractor provided labor.

I. All fabrication of CAA material shall be performed within existing CAA space. Off-site fabrication of CAA materials is prohibited.

J. The Contractor is responsible for submitting a detailed BOM of all materials destined for the CAA using the format detailed in Attachment A of this Section. Attachment A of this Section also provides instruction on BOM preparation prior to procurement and shipment of CAA material.

K. In addition to materials destined for use in the CAA, the requirements of this Section also apply to materials that will be used to penetrate the outermost plane of the CAA and all components of CAA boundary walls.

L. Upon receipt in-country and after inspection and clearance by customs officials, secure and non-secure shipments of all materials destined for use in the CAA, shall be delivered directly to the Project Site, inventoried, and immediately placed in the SSA until installed. Materials intended for Random Selection shall be selected in accordance with 3.04 H.2 prior to being placed in the SSA. Materials intended for inspection shall be inspected in accordance with 3.04 H.3 prior to being placed in the SSA.

M. If control of a secure shipment is lost and a determination is made that the shipment is compromised, use of the compromised inspectable materials in the CAA must be approved in advance. This approval must be provided by the CO and RSO, in coordination with OBO/CFSM/SM/SOD/SSO. Non-inspectable materials shall not be stored in the SSA or used in the CAA, although they may be used elsewhere on the Project with the concurrence of the CO.

Inspectable materials shall not be placed in the SSA or installed in the CAA until approval has been received and materials have been inspected. Refer to Section 013555, Secure Shipment.

N. The following common use materials can be procured by customary methods from U.S., third country, or local suppliers without security restrictions other than those listed in the Prohibited Countries List Matrix (see paragraph 1.04.B).

1. Water and other bulk-contained fluid/gas materials.

2. Temporary materials and services, including scaffolding, sheeting, bracing, and concrete formwork.

3. Ingredients and premixing of cast-in-place concrete and bituminous aggregate paving mixes.

4. Sand, gravel, crushed stone, soils used for fill/backfill, pavement base courses, mortar.

5. Raw mix material for plaster, stucco, grout and similar materials, excluding pre-mixed materials.

6. Live trees, plants, flowers, fertilizers, and soil conditioners.

7. Expendable supplies and items consumed in a short period of time (i.e. welding rods, WD-40, masking tape, and painting supplies).

3.05 SECURITY REQUIREMENTS AND LABOR FOR SPECIFIC ACTIVITIES

A. The shaded areas in the following table indicate the minimum labor requirements for specific areas or activities. The highest level of clearance for a specific area or task applies. As determined by Post RSO, work in any area may require Government provided escorts.

3.06 SITE ACCESS PROCEDURES

A. Access to the compounds will be through existing Compound Access Controls (CACs). The CACs will be used for all personnel and vehicular compound access and screening for this project.

B. All Project personnel will be issued the appropriate badge and must comply with all Site access control procedures. In addition to the personnel selection and clearance requirements of the preceding paragraphs in this Section, the following security provisions related to Project Site access operations and procedures must be followed.

C. Identification Badges: Upon favorable adjudication of each background investigation, the RSO will issue visitor access badge, coded to indicate access approval. All personnel, to include cleared American Contractor and sub-contractor personnel, are required to leave their badges at the CACs and Post 1 prior to leaving the Embassy compound. Badges will be reissued each day in exchange for depositing, with the guard, an official identity document or any other form of identification acceptable to the RSO. Badges and documents will be exchanged as the employee departs from the Embassy compound.

Employees are required to display badges prominently when at the Embassy compound.

1. CO may allow uncleared U.S. citizens for whom the RSO has obtained favorable National Criminal Indices Checks (NCICs) to be badged for unescorted access to non- CAA portions of the site.

2. Cleared U.S. citizen visitors identified in a current valid Country Clearance Request, and when authorized by the CO to enter the Project Site, will be issued a “cleared visitor badge.”

3. U.S. citizens Visitors (not workers as listed in paragraph 2 above) without a security clearance, when authorized by the RSO to enter the Project Site, will be issued a “visitor badge” and must be continuously escorted by a cleared U.S. citizen sponsor until departure from the Project Site.

4. Employees are required to surrender identification badges when access to the Project Site is no longer authorized or needed, or upon demand of the RSO.

5. Continued loss of badges, or failure to comply with required surrender of badges, will, at the RSO’s discretion, result in denial of access to the Project Site for one working day, at no cost to the Government. Continued failure to comply may result in permanent denial of access to the Project Site, at no cost to the Government.

6. The Contractor shall notify the CO and RSO immediately (no later than 24 hours after termination) of employees no longer employed on the project.

D. Search Procedures: The Government reserves the right to conduct searches of all personnel and belongings at any time while on the Embassy compound. All persons entering and leaving the Embassy compound will be required to pass through a walk-through-metal-detector (WTMD) or screened with a handheld metal detector. All belongings will be screened with an x-ray machine.

E. Tool Storage: Tool lockers will be provided by the Contractor in a protected space inside the Project Site for the convenience of employees who elect to leave personal tools, devices, and protective gear at the Project Site and avoid daily gate security inspection procedures for these items.

F. After Duty Hours: No uncleared personnel will be permitted access to the SSA or buildings containing a CAA after normal duty hours without a cleared U.S. citizen escort provided by the Contractor and prior written authorization from the CO. All personnel, cleared or uncleared, seeking access to the Site after normal working hours will be required to submit and after hour request from Post.

G. Vehicle Control: In general, parking of vehicles on the Project Site will not be permitted. The exception is tractors, cranes, and similar implements used directly in performance of work, delivery of materials and supplies, and removal of waste and surplus material.

1. Written authorization from the CO must be obtained for official motorized vehicular construction implements to be parked on the Project Site. Violating vehicles will be towed off the Project Site at the Contractor’s expense.

2. Deliveries and removal of material at the Project Site must occur during regular working hours. Twenty-four (24) hours advance notice of delivery must be provided. Seven (7) days advance notice of deliveries at times other than regular working hours must be provided. Delivery delays are at the Contractor’s expense.

3. Parking of construction employee automobiles and similar transportation vehicles will be at the Visitor parking bays.

H. Visitor Notification: The COR must be notified 14 days in advance of proposed Contractor visits. Visitors will be authorized on a demonstrated need-to-know basis. The COR will approve, disapprove, or qualify each Contractor request in advance of each visit. Contractor Country Clearance Request procedures are detailed in Contract Section H.6.2. If Contractor Country Clearance Request has not been received prior to arrival IAW H.6.2.2, visitors will be treated and escorted by their sponsor as if they are uncleared. In addition, the COR may refuse access to the Site until a Contractor Country Clearance Request has been received.

I. Uncleared visitors must be approved by the RSO and must be escorted at all times by Contractor provided cleared escorts approved by the RSO. Uncleared visitors will not perform construction work and will not access the SSA or the CAA without approval of the RSO.

3.07 SSA OPERATIONS

A. No more than one (1) SSA will be authorized for storage of CAA destined materials on the

Project Site.

B. All CAA material inventories shall be performed by a minimum Secret cleared American contractor. Uncleared contractor personnel may be allowed access to CAA inventory documentation, if necessary to support SSA operations.

3.08 INSPECTIONS BY THE GOVERNMENT

A. The Government reserves the unqualified and unlimited right at any time to conduct security-related inspections of the Contractor’s work, material, equipment, personnel, and temporary facilities at the Project Site and any off-site support facilities, to include subcontractor offices, or temporary and off-site contractor offices.

1. In instances where authorized work must be disassembled, uncovered, or demolished then reassembled, recovered, or rebuilt to accommodate inspection in compliance with construction specifications and security requirements, resultant costs of such actions will be borne by the Government. The Contractor shall be responsible for resultant costs where inspected work is found to be non-compliant with Project specifications or where work was performed without Government authorization. The Government reserves the right to suspend operations where unauthorized work has been performed and where introduction or attempted introduction of unauthorized material has taken place.

2. Reported Violations: Where an indication, report, or observation of unauthorized access or performance of unauthorized work has occurred, the Government reserves the right to suspend operations and deny access until circumstance and work can be investigated, inspected, tested, and resolved. All costs of such stoppages and resolutions shall be borne by the Contractor, except when alleged violations, after investigation, are determined not to be in violation of security requirements.

3.09 MISCELLANEOUS SECURITY REQUIREMENTS

A. Wireless local area network (WLAN) products (i.e. WiFi) are prohibited at the NEC.

3.10 PROHIBITED AND RESTRICTED ITEMS AND ACTIVITIES

A. Prohibited/Restricted Items and Activities on Project Site include, but are not limited to, the following:

1. Firearms and other weapons, except as specifically authorized by the RSO.

2. Electronic media devices, including radios, recorders, transmitters, receivers, cell phones, cell phones with camera, video or audio recording capabilities, laptop computers, personal digital assistants (PDAs), smart phones (i.e. BlackBerrys, iPhones, etc.), media storage devices (i.e. thumb drives, jump drives), and similar items, except for authorized uses as approved by the RSO, in accordance with site procedural documentation, and as allowed by Contract Section H.

3. Drugs, including narcotics, barbiturates, marijuana, alcoholic beverages, and similar substances, except for use with a valid medical prescription.

4. Explosives, except for use in specifically limited amounts and under controlled circumstances for work specified to be performed through use of explosives. Such use requires written prior authorization from the CO. As a hazardous material, the Contractor shall treat the use of explosives in accordance with guidance provided under Section 013525, Construction Safety and Occupational Health.

5. Cameras, except in accordance with 3.10.B below.

6. Spray Paint that the government uses to designate secure and nonsecure materials.

7. All items prohibited in Contract Section H.

B. Photography

1. General: The use of photographic equipment and taking of photographs is restricted on and nearby the Project Site, as determined by the RSO. Written requests for approval of photography must be submitted well in advance of time intended for such activity, stating reasons, uses and disposition of imaging media. The RSO must review photographs and imaging media prior to removal from the site. The Government reserves the right to deny such use and release and limit to authorized purposes and distribution IAW Contract Sections H.6.10, H.8 and H.9.

a. Photography in and nearby the CAA is further limited to instances and areas individually permitted and controlled by the Project Director/COR and SSM. The Project Director/COR and SSM will enforce restrictions for the protection and handling of imaging media and prints, in compliance with DOS regulations for classified information. Unauthorized use is prohibited. The Contractor shall deliver all imaging media exposed in the CAA to the Project Director/COR for secure transmittal to OBO. OBO will ensure appropriate processing and dissemination.

END OF SECTION 013550

SECTION 230130.52 - EXISTING HVAC AIR DISTRIBUTION SYSTEM CLEANING

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes cleaning existing HVAC air-distribution equipment, ducts, plenums, and system components.

B. Related Requirements:

1. Section 233113.00 "Metal Ducts" for cleaning newly installed metal ducts.

2. Section 233116.00 "Nonmetal Ducts" for cleaning newly installed nonmetal ducts.

3. Section 230593.00 "Testing, Adjusting, Balancing for HVAC" for system flow documentation before cleaning and balancing and following cleaning and restoration.

4. Section 233300.00 "Air Duct Accessories" for restoration of opened ducts and plenums with access doors.

1.3 DEFINITIONS

A. ACAC: American Council for Accredited Certification.

B. AIHA-LAP: American Industrial Hygiene Association Lab Accreditation Program

C. ASCS: Air systems cleaning specialist.

D. CESB: Council of Engineering and Scientific Specialty Boards.

E. CMI: Certified Microbial Investigator.

F. CMC: Certified Microbial Consultant.

G. CMR: Certified Microbial Remediator.

H. CMRS: Certified Microbial Remediation Supervisor.

I. EMLAP: Environmental Microbiology Laboratory Accreditation Program.

J. IEP: Indoor Environmental Professional.

K. IICRC: Institute of Inspection, Cleaning, and Restoration Certification.

L. NADCA: National Air Duct Cleaners Association.

1.4 ACTION SUBMITTALS

A. Product Data:

1. Cleaning agents.

2. Antimicrobial surface treatments.

1.5 INFORMATIONAL SUBMITTALS

A. Qualification Data:

1. For an ASCS.

2. For a CMR and a CMRS.

B. Field Quality-Control Reports:

1. Project's existing conditions.

2. Evaluations and recommendations, including cleanliness verification.

3. Strategies and procedures plan.

1.6 CLOSEOUT SUBMITTALS

A. Post-Project report.

1.7 QUALITY ASSURANCE

A. ASCS Qualifications: A certified member of NADCA.

1. Certification: Employ an ASCS certified by NADCA on a full-time basis.

2. Supervisor Qualifications: Certified as an ASCS by NADCA.

B. CMR Qualifications: Certified by ACAC and accredited by CESB.

C. CMRS Qualifications: Certified by ACAC and accredited by CESB.

D. UL Compliance: Comply with UL 181 and UL 181A for fibrous-glass ducts.

E. Cleaning Conference: Conduct conference at Project site.

1. Review methods and procedures related to HVAC air-distribution system cleaning, including, but not limited to, review of the cleaning strategies and procedures plan.

PART 2 - PRODUCTS

2.1 HVAC CLEANING AGENTS

A. Description:

1. Formulated for each specific soiled coil condition that needs remedy.

2. Will not corrode or tarnish aluminum, copper, or other metals.

2.2 ANTIMICROBIAL SURFACE TREATMENT

A. Description: Specific product selected shall be as recommended by the IEP based on the specific antimicrobial needs of the specific Project conditions.

1. Formulated to kill and inhibit growth of microorganisms.

2. EPA-registered for use in HVAC systems and for the specific application in which it will be used.

3. Have no residual action after drying, with zero VOC off-gassing.

4. OSHA compliant.

5. Treatment shall dry clear to allow continued visual observation of the treated surface.

PART 3 - EXECUTION

3.1 PREPARATION

A. Inspect HVAC air-distribution equipment, ducts, plenums, and system components to determine appropriate methods, tools, and equipment required for performance of the Work.

B. Perform "Project Evaluation and Recommendation" according to NADCA ACR.

C. Cleaning Plan: Prepare a written plan for air-distribution system cleaning that includes strategies and step-by-step procedures. At a minimum, include the following:

1. Supervisor contact information.

2. Work schedule, including location, times, and impact on occupied areas.

3. Methods and materials planned for each HVAC component type.

4. Required support from other trades.

5. Equipment and material storage requirements.

6. Exhaust equipment setup locations.

D. Existing Conditions Report: Prepare a written report that documents existing conditions of the systems and equipment. Include documentation of existing conditions, including inspection results, photo images, laboratory results, and interpretations of the laboratory results by an IEP.

1. Prepare written report listing conditions detrimental to performance of the Work.

E. Proceed with work only after conditions detrimental to performance of the Work have been corrected.

F. Use the existing service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry and for inspection.

G. Comply with NADCA ACR, "Guidelines for Constructing Service Openings in HVAC Systems" Section.

H. Mark the position of manual volume dampers and air-directional mechanical devices inside the system prior to cleaning.

3.2 CLEANING

A. Comply with NADCA ACR, including items identified as "recommended," "advised," and "suggested."

B. Perform electrical lockout and tagout according to Owner's standards or authorities having jurisdiction.

C. Remove non-adhered substances and deposits from within the HVAC system.

D. Complete cleaning in accordance with Owner-Contractor agreed-upon scope of work.

E. Systems and Components to Be Cleaned: All air-moving and -distribution equipment.

F. Systems and Components to Be Cleaned:

1. Air devices for supply and return air.

2. Air-terminal units and connections.

a. VAV boxes.

b. Unit ventilators.

c. Fan coil units

d. Flexible connectors.

3. Ductwork:

a. Supply-air ducts, including turning vanes and reheat coils, to the air-handling unit.

b. Return-air ducts to the air-handling unit.

c. Exhaust-air ducts.

d. Transfer ducts.

4. Casings.

5. Duct-mounted coils.

6. Air-Handling Units:

a. Interior surfaces of the unit casing.

b. Coil surfaces compartment.

c. Fans, fan blades, and fan housings.

7. Exhaust fans and power ventilators.

8. Filters and filter housings.

G. Collect debris removed during cleaning. Ensure that debris is not dispersed outside the HVAC system during the cleaning process.

H. Particulate Collection:

1. For particulate collection equipment, include adequate filtration to contain debris removed.

Locate equipment downwind and away from all air intakes and other points of entry into the building.

2. HEPA filtration with 99.97 percent collection efficiency for particles sized 0.3 micrometer or larger shall be used where the particulate collection equipment is exhausting inside the building, I. Control odors and mist vapors during the cleaning and restoration process.

J. Mark the position of manual volume dampers and air-directional mechanical devices inside the system prior to cleaning. Restore them to their marked position on completion of cleaning.

K. System components shall be cleaned so that all HVAC system components are visibly clean. On completion, all components must be returned to those settings recorded just prior to cleaning operations.

L. Clean all air-distribution devices, registers, grilles, and diffusers for the Kitchen Hood System.

M. Clean non-adhered substance deposits according to NADCA ACR and the following:

1. Clean air-handling units, airstream surfaces, components, condensate collectors, and drains.

2. Ensure that a suitable operative drainage system is in place prior to beginning wash-down procedures.

3. Clean evaporator coils, reheat coils, and other airstream components.

N. Air-Distribution Systems:

1. Create service openings in the HVAC system as necessary to accommodate cleaning.

2. Mechanically clean air-distribution systems specified to remove all visible contaminants, so that the systems are capable of passing the HVAC System Cleanliness Tests (see NADCA ACR).

O. Debris removed from the HVAC system shall be disposed of according to applicable Federal, state, and local requirements.

P. Mechanical Cleaning Methodology:

1. Source-Removal Cleaning Methods: The HVAC system shall be cleaned using source-removal mechanical cleaning methods designed to extract contaminants from within the HVAC system and to safely remove these contaminants from the facility. No cleaning method, or combination of methods, shall be used that could potentially damage components of the HVAC system or negatively alter the integrity of the system.

a. Use continuously operating vacuum-collection devices to keep each section being cleaned under negative pressure.

b. Cleaning methods that require mechanical agitation devices to dislodge debris that is adhered to interior surfaces of HVAC system components shall be equipped to safely remove these devices. Cleaning methods shall not damage the integrity of HVAC system components or damage porous surface materials, such as duct and plenum liners.

2. Cleaning Mineral-Fiber Insulation Components:

a. Fibrous-glass thermal or acoustical insulation elements present in equipment or ductwork shall be thoroughly cleaned with HEPA vacuuming equipment while the HVAC system is under constant negative pressure and shall not be permitted to get wet according to

NADCA ACR.

b. Cleaning methods used shall not cause damage to fibrous-glass components and will render the system capable of passing the HVAC System Cleanliness Tests (see

NADCA ACR).

c. Fibrous materials that become wet shall be discarded and replaced.

Q. Coil Cleaning:

1. See NADCA ACR, "Coil Surface Cleaning" Section. Type 1, or Type 1 and Type 2, cleaning methods shall be used to render the coil visibly clean and capable of passing coil cleaning verification.

2. Coil drain pans shall be subject to NADCA ACR, "Non-Porous Surfaces Cleaning Verification."

Ensure that condensate drain pans are operational.

3. Electric-resistance coils shall be de-energized, locked out, and tagged before cleaning.

4. Cleaning methods shall not cause any appreciable damage to, cause displacement of, inhibit heat transfer, or cause erosion of the coil surface or fins, and shall comply with coil manufacturer's written recommendations.

5. Rinse thoroughly with clean water to remove any latent residues.

R. Application of Antimicrobial Treatment:

1. Apply antimicrobial agents and coatings if active fungal growth is determined by the IEP to be at Condition 2 or Condition 3 status according to IICRC S520, as analyzed by a laboratory accredited by AIHA-LAP with an EMLAP certificate, and with results interpreted by an IEP.

Apply antimicrobial agents and…