19WZ6025Q00004_Photovoltaic System PMS.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19WZ6025Q00004, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

• Anti-Discrimination Laws Compliance Certification

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19WZ6025Q00004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 INTRODUCTION

The American Embassy in Mbabane requires preventive maintenance services on the facility’s Photovoltaic System (solar modules, inverters, dc disconnects and panels, controls, monitoring, combiner boxes and fuses). These services shall result in all systems serviced under this agreement being in good operational condition when activated.

1.1 TYPE OF CONTRACT

This is a firm fixed price contract for all Contract Line Items. Prices for all contract line item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2 PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Type of services No. of service

Unit price / service

Total per year

001 Photovoltaic Systems Annual Checks 1

002 Survey Report

Photovoltaic (PV) System Repairs & Upgrades, including all labor, materials, equipment, services, overhead, other indirect costs, costs for insurance bonds (other than DBA), (if required), and profit:

Defense Base Act (DBA) Insurance: (If required) for CLIN’s 001-003:

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12

Unit price / service

Total per year

001 Photovoltaic Systems Annual Checks 1

Total Opt. Year 1

CLIN Description Type of services No. of service

Unit price / service

Total per year

001 Photovoltaic Systems Annual Checks 1

Total Opt. Year 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12

2.6. Total for all years: Initial Service $__________

Option Year 1 $__________ Option Year 2 $__________ Option Year 3 $__________ Option Year 4 $__________

TOTAL $__________

Unit price / service

Total per year

001 Photovoltaic Systems Annual Checks 1

Total Opt. Year 3

CLIN Description Type of services No. of service

Unit price / service

Total per year

001 Photovoltaic Systems Annual Checks 1

Total Opt. Year 4

2.7. Repair Option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. Also include call-out fees for ad-hoc repairs that will be done as part of corrective maintenance. Any code or safety violation found should be identified to the COR immediately. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates Initial Service $__________/hr Option Year 1 $__________/hr Option Year 2 $__________/hr Option Year 3 $__________/hr Option Year 4 $__________

Call-Out Fees $__________/hr

2.8. Emergency Service Option. Emergency Service is NOT included under this agreement and will be billed outside this contract. However, we would like to have the rates in the event of an emergency. Emergency Service, with a four-hour response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services below. Please indicate how the emergency service will be billed (hourly, trip charge, etc.).

Emergency Service Rates

Base Year $_______________ Option Year 1 $_______________ Option Year 2 $_______________ Option Year 3 $_______________ Option Year 4 $_______________

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy in Mbabane requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Equipment Description

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

It is expected that all aspect this SOW will be completed. Work will result in the system being in good working condition upon reactivation. All deliverables shall be completed on time under this agreement.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 7:30 AM and 17:00 PM Monday through Thursday and 7:30 AM to 12:30PM on Friday. No work shall be performed on US Government and local holidays.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access, please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary.

This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.1 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in Mbabane, Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy in Mbabane, and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand-carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out from Post 1 by the “Facilities staff” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED SERVICING ON THE PV SYSTEM

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The contractor shall customize a work sheet to match the equipment or use a factory supplied one outlining the sequence of events and tasks to be performed. The Contractor shall prepare this schedule, work sheet, and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable will be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0 Test and inspection field report: The contractor shall provide one copy of a typed summary report within 30 days of site work statement completion. The report must be written in the English language. At a minimum the report must include:

• Provide a narrative summary site report to include all findings, repairs or corrective measures, completed inspection/testing checklists.

• Provide a detailed report noting any noted discrepancy, include photos of the problem and a narrative summary of the corrective action required. The repair action will be contracted separately.

• Provide a Bill of Materials (BOM) as necessary for any required repair parts for future corrective action or repair. The BOM must note component name, part #, vendor or source, approximate lead time, suggested retail price.

• Provide a separate Bill of Materials (BOM) as necessary for any recommended spare parts for system. This can include applicable electrical safety PPE that post does not have onsite.

• Detail report covering all aspects of equipment upgrading, system modification, new part installation in all locations.

• Provide a “marked-up” as-build drawing as necessary to indicate any modifications or differences found during inspection.

• In the final report, list any Locally Employed Staff that assisted in this planned maintenance action. This is not a training requirement, but rather to document the personnel involved in the work.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#11.2) 1 10 days after contract award COR Checklist and work sheet (#7.2) 1 Prior to commencement of work COR Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Test and Inspection Field Report (#9.0) 1 30 days after each completion of service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 QUALITY ASSURANCE PLAN (QAP).

12.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all solar photovoltaic system preventive maintenance services set forth in the performance work statement (PWS)

1 through 12 All required services are performed and no more than one (1) customer complaint is received per month

12.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.4. Procedures.

12.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

12.4.2 The COR will complete appropriate documentation to record the complaint.

12.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

12.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

12.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

12.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

12.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

12.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

13. TRANSITIONS/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

13.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

-Facility Manager -Building Engineer Supervisor

14. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

Exhibit A - - STATEMENT OF WORK

Photovoltaic System

I. GENERAL INFORMATION:

The United States Embassy in Mbabane requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s photovoltaic systems.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and optimal photovoltaic system performance.

DESCRIPTION OF EQUIPMENT *:

Manufactured photovoltaic units Photovoltaic module framing Photovoltaic array construction Inverters System overcurrent protections Mounting structures

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for photovoltaic system on-site. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The following items should be in the service manual:

plans, elevations, sections and mounting details; details of the equipment assemblies; diagrams for power, signal and control wiring; utility connection and inverter type. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK – PHOTOVOLTAIC SYSTEM OPERATIONS AND PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). The Contractor will provide an SDS to the COR immediately upon delivery of each chemical to be used by Contractor personnel on-site. The SDS copies will be provided to the COR for approval..

The systems and components to be maintained include Manufactured photovoltaic unit, Photovoltaic module framing, photovoltaic array construction, Inverters, system overcurrent protections, mounting structures, connection to utility, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Inverter that meet or exceed manufacturer’s specifications shall be used.

b. Fuses that meet or exceed manufacturer’s specifications shall be used.

c. Photovoltaic panels that meet or exceed manufacturer’s specifications shall be used

d. Conductors that meet or exceed manufacturer’s specifications shall be used

3. The contractor shall provide emergency assistance for photovoltaic failure, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. The Government will provide monitoring data to contractor so the failing part can be ordered and in his procession prior to responding.

If any discrepancies are found with the photovoltaic systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lockout/tag out procedures.

6. Lockout and disconnect the main power and DC power connection before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions.

8. Record results in the equipment history log.

9. Remove lockout/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure or not preforming per design output and corrective measure to bring the system back to designed optimization.

• Performance test and output of the system shall be submitted to the COR within 30 days from date of service.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the entire photovoltaic systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system. All maintenance requirements are callout in IEC62446-12016 (Photovoltaic (PV) systems – requirement for testing, documentation and maintenance).

A. Annual Schedule

1. Conduct visual inspection of photovoltaic system.

• Check for evidence damage to photovoltaic panels.

• Inspect wiring harness for wear and damage.

• Inspect supports damage and stability.

• Inspect system for corrosion.

• Inspect inverters and replace if needed.

• Fuses – Inspect and adjust/replace if needed.

• Check photovoltaic system to ensure that vegetation is removed or controlled under and over photovoltaic.

2. Panel inspection and cleaning:

• Check each connection for voltage and current output

• Soiling and resulting cleaning regimen depend on local sources of dirt. (agricultural dust, construction dust, pollen, bird population, diesel soot, industrial sources, snow, sand and lack of rain). Area climate may result in a more often cleaning this will be determined by the monitoring system and the drop off of production of the overall system.

• Infrared all panels for hot spots on the panel which results in a panel failure

• Infrared all cable connections.

• Check disconnects for DC system.

• Test grounding on each panel it should be close to zero

• Two tests methods are possible (short circuit test or operational test) and both will provide information on the correct functions of the PV panels

3. DC disconnect cleaning and inspection

• Replace input filters on disconnection system

• Inspect fans for proper operations and damage

• Replace output filters on disconnection system.

• Test output DC system for quick release and break of connection

• Test GFCI system and insure that the system is protected space.

• Polarity of all DC cables shall be verified using suitable test apparatus

4. Inverters.

• Inverter preventive maintenance for each inverter per manufacturers operating guideline

• Clean inverter cabinet air vents

• Clean and change inverter air filter, if present, per manufacturer requirements

• Clean and remove dust from inverter heat sinks per manufacturer requirements

• Check torque marks and re-tightening appropriate wiring connection to design specification torque force per manufacture requirements.

• The potential for the system inverter to produce a DC back-feed into PV array circuits shall also be verified. It should also be verified that any back-feed current is lower than the module maximum fuse rating and the string cable ampere rating.

• There some mains to the inverter on the AC side that have to be isolated

• The inverter operational parameters operation as programmed and designed.

• All DC junction boxes (PV generator and PV array boxes) carry a warning label indicating that active parts inside of boxes are fed form the PV array and may still be energized after isolation from the PV inverter and public supply.

• Inverter type

AC Module; no Dc test or inspection work required Micro inverter; testing of DC circuits is required, inspection of DC works is required.

Module integrated electronics; Where possible a standard test regime to be followed, manufacturer to be consulted to determine any restrictions to tests, manufacturers to be consulted on pass/fail criteria for tests.

• Once polarity is confirmed, cables shall be checked to ensure they are correctly identified and correctly connected into system inverter.

B. Additional:

1. The contractor shall supply to post: (include items below if needed)

• Troubleshooting and repair manuals for Inverters and PV Modules.

Equipment List of equipment to be serviced, tested or maintained

Equipment Manufacturer Model Serial Number Capacity Location Inverter SMA Sunny

Tripower

15000TL-US 18750 W SPX

Solar Panels Suniva OPT 60 Cell Modules

270 W SPX

Connectors Multi-Contac SPX Thermocouple Probes HTTC36 SPX

Non Metallic Enclosures HW-J121005CHQR SPX

Connection Unit SMA-America, LLC Connection Unit 100V

1000V SPX

SMA Cluster Controller SMA-America, LLC SPX

Inspeed Vortex Wind Sensor Inspeed SPX

Oil Field Arrestors Delta Lightning Arrestors, Inc.

600 Series 100 kA SPX

Photovoltaic Copper Conductor

Encore Wire 600V SPX

Connector System - plugs, cable assemblies, couplers, receptacles, branch plug & sockets, junction boxes, test plugs, adapter test lead, sealing caps

Multi-Contact SPX

Multi-Plate Radiation Shield 41003 SPX

Universal Power Transducer Elkor 24VAC/CDC Chancery

Miniature Display Elkor Chancery

NEMA 1 Medium Hinged Wall Mount

Automation Direct N1C162006LP SPX

Exterder for HDMI 1.3 over CAT5 with Ethernet

Gefen, LLC Chancery

Sender Unit Gefen, LLC Chancery

Receiver Unit Gefen, LLC Chancery

Robust 8-ch Thermocouple Input Module with Modbus

Advantech ADAM-4118 Chancery

Robust 8-ch Thermocouple Input Module with Modbus

Advantech ADAM-4150 Chancery

Back-UPS APC Chancery

Modular Fuse Holder Cooper Bussmann CHM & CHMI Chancery

Rails HatiCon Solar Rail 182/120 SPX

Mid Clamp HD Framed HatiCon Solar 30-100-008 SPX

Sigama Post HatiCon Solar 40-100 SPX

Splices HatiCon Solar 30-300-182 SPX

Vertical Posts HatiCon Solar 20-VER SPX

End Cap 182 HatiCon Solar 30-END-120 SPX

End Clamp Framed HatiCon 30-100-010 SPX

Grounding HatiCon HatiCon WEEB CCR SPX

Grounding HatiCon WEEB Lug 15.8 SPX

Bearing Block HatiCon 30-200-001 SPX

Split Core Current Transformer

Elkor Technologies, Inc.

MSCT2 SPX

ThinkPad Laptop Lenovo T530 Chancery

Equipment Inverter 1 Inverter 2 Inverter 3 Inverter 4 Inverter 5 Inverter 6 Inverter 7 Inverter 8 Inverter 9 Inverter 10 String reference SC1A & B SC2A & B SC3A & B SC4A & B SC5A & B SC6A & B SC7A & B SC8A & B SC9A & B SC10A &

B string module 13 13 13 13 and 14 14 13 and 14 14 14 13 and 14 13 and 14 string quantity 5 Source

Circuits 5 Source Circuits

5 Source Circuits

2 Source Circuits of 2 SC of 13

4 Source Circuits

3 SC of 14 2 SC of 13

4 Source Circuits

4 Source Circuits

3 SC of 13 2 SC of14

2 SC of 14 3 SC of 13

Array parameters Voc

(STC)

500.5 Vdc

for 13 modules

500.5 Vdc 500.5 Vdc 500.5 Vdc

539.0 for 14 module

539.0 Vdc 500.5 Vdc

& 539.0 Vdc

539.0 Vdc 539.0 Vdc 500.5 Vdc

& 539.0 Vdc

500.5 Vdc

& 539.0 Vdc

Array parameters Isc

(STC)

9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc 9.15 Adc string overcurrent protective device type

Fuse Fuse Fuse Fuse Fuse Fuse Fuse Fuse Fuse Fuse string overcurrent protective device rating amps

15A 15A 15A 15A 15A 15A 15A 15A 15A 15A string overcurrent protective device DC rating Volts

600V 600V 600V 600V 600V 600V 600V 600V 600V 600V string overcurrent protective device capacity kA

100 kA 100 kA 100 kA 100 kA 100 kA 100 kA 100 kA 100 kA 100 kA 100 kA

String wiring type

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper

Stranded Copper string wiring phases

1 PH 1 PH 1 PH 1 PH 1 PH 1 PH 1 PH 1 PH 1 PH 1 PH

string wiring earth

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

# 6 CU

AWG

string test Voc 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V 34.4 V string test Isc 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A 3.4 A string test irradiance

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A polarity check OK OK OK OK OK OK OK OK OK OK array insulation test voltage

93 V 93 V 93 V 93 V 93 V 93 V 93 V 93 V 93 V 93 V array insulation test positive to each megohms

10MΩ 10MΩ 10MΩ 10MΩ 10MΩ 10MΩ 10MΩ 10MΩ 10MΩ 10MΩ

array insulation test negative to each megohms

45MΩ 45MΩ 45MΩ 45MΩ 45MΩ 45MΩ 45MΩ 45MΩ 45MΩ 45MΩ

Earth continuity 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω 0.14 Ω array isolator rating amps

60 A 60 A 60 A 60 A 60 A 60 A 60 A 60 A 60 A 60 A array isolator rating volts

600 V 600 V 600 V 600 V 600 V 600 V 600 V 600 V 600 V 600 V array isolator locations

Parking Canopy

Parking Canopy

Parking Canopy

Parking Canopy

SPX Upper Roof Top

SPX Upper Roof Top

SPX

Upper Roof Top

SPX

Upper Roof Top

SPX

Upper Roof Top

SPX

Upper Roof Top array isolator functional check

OK OK OK OK OK OK OK OK OK OK

inverter make and model

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

SMA-

Sunny Tripower

15000TL-

US

inverter serial number

191201793 191202265 191202266 191202255 191202037 191204531 191202018 191204392 191202267 191202291 inverter functioning ok

OK OK OK OK OK NO OK OK OK OK

Equipment Inverter 11 Inverter 12 Inverter 13 String reference SC11A & B SC12A & B SC13A & B string module 13 13 13 and 14 string quantity 5 Source

Circuits 5 Source Circuits

2 SC of 13 3 SC of 14

Array parameters Voc (STC)

500.5 Vdc 500.5 Vdc 500.5 Vdc &

539.0 Vdc

Array parameters Isc (STC)

9.15 Adc 9.15 Adc 9.15 Adc

string overcurrent protective device type

Fuse Fuse Fuse string overcurrent protective device rating amps

15A 15A 15A string overcurrent protective device DC rating Volts

600V 600V 600V string overcurrent protective device capacity kA

100 kA 100 kA 100 kA

String wiring type Stranded Copper

Stranded Copper

Stranded Copper string wiring phases

1 PH 1 PH 1 PH

string wiring earth # 6 CU AWG # 6 CU AWG # 6 CU AWG string test Voc 34.4 V 34.4 V 34.4 V string test Isc 3.4 A 3.4 A 3.4 A string test irradiance

N/A N/A N/A polarity check OK OK OK array insulation test voltage

93 V 93 V 93 V array insulation test positive to each megohms

10MΩ 10MΩ 10MΩ

array insulation test negative to each megohms

45MΩ 45MΩ 45MΩ

Earth continuity 0.14 Ω 0.14 Ω 0.14 Ω array isolator rating amps

60 A 60 A 60 A array isolator rating volts

600 V 600 V 600 V array isolator locations

SPX Upper Roof Top

SPX Lower Roof Top

SPX Lower Roof Top array isolator functional check

OK OK OK

inverter make and model

SMA-Sunny Tripower

15000TL-US

SMA-Sunny Tripower

15000TL-US

SMA-Sunny Tripower

15000TL-US

inverter serial number

191202215 191208105 191202075 inverter functioning ok

NO NO NO

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2021) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved]

__ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16) https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_6

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

__ (23)

(i) 52.219-28, Post Award Small Business Program Representation (SEP 2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

https://www.acquisition.gov/far/part-52#FAR_52_219_7…