18Q0001_-_Q&As_-_9_Apr_2018.pdf

RFQ Q&As – 19WHARC18Q0001 9 April 2018

SOLICITATION Q&As 19WHAR18Q0001 – INL Bogota – MNE Interceptor Boats Repairs and Restoration

9 April 2018

NOTE: Responses provided below are informational purposes only and do not change the terms of the solicitation. All solicitation changes will be accomplished by the Contracting Officer through the issuance of a solicitation amendment utilizing Standard Form 30.

RFP Section /

Attachment Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

1. General N/A Payment Terms What are the payment terms? Would an advanced payment be considered?

Advance payments are not contemplated under this RFQ. The selected vendor is expected to provide their own contract financing.

The terms of payment are described in FAR clause 52.212-4, paragraph i.

2. General N/A Trailers Please confirm if each boat will come with its trailer.

No, the boats will not be provided with trailers. The contractor is responsible for moving the boats from each coast station using its own resources. See SOW, Item 1.3.4 (Administrative requirements) and item 1.3.7 (WARRANTY).

3. General N/A Deadline for questions and offer Due to all of the inconsistencies we have found we would like to request if it would be possible to extend the deadline to submit questions and the deadline to submit our offer? We have many more questions that we have not even described here.

The due date for receipt of questions and quotations were extended via solicitation amendment 0001.

4. General N/A Response to questions please advise the deadline to publish the answers to questions submitted.

Responses will be posted to FedBizOpps. A timeline is not yet available.

5. General N/A Can the proposal be presented in Spanish? No. Refer to FAR provision 52.214-34.

6. SF1449 Pg. 1 FORM 1449, BOX 12

(DISCOUNT TERMS)

What value should we include in box # 12 The discounts that your company offers, if you decide to do so, for payments that are paid sooner than net 30 days.

Refer to FAR clause 52.212-4(i)(4).

7. SF1449 Pg. 1 FORM 1449, BOX 23 (UNIT

PRICE)

What value should we include in box # 23 No value. This will be completed prior to award.

8. SF1449 Pg. 1 FORM 1449, BOX 24

(AMOUNT)

What value should we include in box # 24 No value. This will be completed prior to award.

9. Section 1 Pg. 8 16.0 Insurance What is the amount required for each MNE boat insurance policy?

USD$750,000.00 for each MNE boat. Attachment 1 (SOW), pages 8-9, paragraph 1.3.7 and RFQ Item 16.0 will be updated to reflect this.

10. Section 1 Pg. 9 17.0 DBA Insurance Does this apply for Colombia?

Yes. The US Department of Labor has not yet granted a waiver for Colombia. Refer to URL included in Item 17.0.

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

11. Section 1 Pg. 9 18.0 Subcontractors Is the subcontractor’s information submitted with our proposal for approval? Or after the contract is signed?

Both. Submit known subcontractors with your quotation. Refer to Section 3 under Volume I (Business), Tab A. If after award additional subcontractors are required information must also be submitted for review.

12. Section 1 Pg. 9 19.0 Key Personnel May we assign to this contract a Naval Engineer instead of a Naval architect?

Yes. It could be a naval engineer or a naval architect with certified experience and applicable licenses. Attachment 1 paragraphs 1.3.1.3 and 1.3.4.5 will be updated to reflect this.

13. Section 1 p. 9 / paragraph 5 19.0 KEY PERSONNEL *Do the resumes have to be written in English? Can they be written in Spanish?

*In place of a naval architect, can we propose a naval engineer?

Resume are required to be submitted in English.

Yes. See question 12.

14. Section 1 p.12 26.0 rpso florida invoice instructions

The document does not refer to advances, does the tender contemplate them? If so, what would be the maximum percentage of advance?

Advance payments are not contemplated under this RFQ. The selected vendor is expected to provide their own contract financing.

15. Section 3 Page 33 2.2. ESPECIFIC

INSTRUCTIONS 2.2.1.

VOLUME I – BUSINESS (a) Tab A – Proposed Contract Team

How should we include or list subcontractors with more than 15% participation when they do not have a Duns number?

Provide all other subcontractor information as requested. For the DUNS number, include something along the lines of “Subcontractor does not have a DUNS number”.

16. Section 3 Page 34 2.2. ESPECIFIC

INSTRUCTIONS 2.2.1.

VOLUME I – BUSINESS (c) Tab C – Representations and Certifications

We would like to request more information regarding the Representations and Certifications. On page 39 to 57 you mention section 5 but it is not clear for us what kind of documents we need to attach. How many certificates do we need to attach to the proposal?

You will need to printout a copy of Section 5 of the RFQ (Pgs. 39 to 57), read all pages, complete those areas of Section 5 that require a vendor response, sign, and submit the signed copy with your company’s quotation.

17. Section 3 35 // 2.2.3 VOLUME III – TECHNICAL Can the experience be submitted in Spanish, bearing in mind that our experience with the Colombian navy is documented only in Spanish?

Corporate experience (Attachment 4) must be submitted in English.

18. Attachment 1 p. 2 / paragraph 3 1.3.1.1 Contractor Requirements The contractor shall be registered to legally function as a shipyard and/or naval repair entity, to include having a license issued by the Colombian Maritime Authority (Maritime General Direction – DIMAR)

Could the license be in process? Or does it have to be compulsorily granted?

Registrations that are in-process are not acceptable. The vendor must provide proof of registration prior to award.

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

19. Attachment 1 1 // 1.3.1.1 Contractor Requirements Is it possible constitute a consortium or joint venture to submit the proposal?

There is no general restriction on joint ventures.

If two or more parties have formed a partnership or joint venture (see FAR subpart 9.6) for the purposes of submitting a proposal under this solicitation and, if selected, would perform the contract as a single entity, they must submit the Corporate Charter, By Laws, or Joint Venture or Partnership Agreement. In addition, the teaming arrangements must be identified, company relationships must be fully disclosed and respective responsibilities and method of work must be expressly stipulated. The joint venture or partnership agreement must include a full discussion of the relationship between the organizations, including identification of the organization, which will have responsibility for negotiation of the resultant contract and task or delivery orders, which organization will have accounting responsibility, how work will be allocated, and profit or fee, if any, shared. In addition, the parties to the joint venture or partnership must agree to be jointly and severally liable for performance of the contract and acts or omissions relating to the contract. Written evidence of such agreement is required to be submitted with the quotation.

In addition to above requirements, a joint venture composed of Colombian firms must meet all local laws pertaining to said partnerships.

20. Attachment 1 1 // 1.3.1.1 Contractor Requirements Is it possible constitute a consortium or joint venture to submit the proposal?

Refer to response provided for question number 19.

21. Attachment 1 1 // 1.3.1.1 Contractor Requirements The license issued by the Colombian Maritime Authority (DIMAR) and the Colombian Chamber of Commerce registration must be officially translated in English and apostille?

No. These documents can be presented in Spanish language.

22. Attachment 1 Pg. 6 Paragraph 1.3.4.5

Delivery of restored boats Please consider the option of start counting 180 calendar days from the moment the boats are delivered to the contractor.

The 180 calendar days will start from the date the Contracting Officer gives the Notice to Proceed. Attachment 1 (SOW), paragraph 1.3.4.5 will be changed to reflect this. Also refer to RFQ Item 30.0 (Commencement, Prosecution, and Completion of Work).

23. Attachment 1 Pg. 6, 7, Requirements for delivery of restored boats

Reports Do lab results and field test apply for this contract? If so, what is the lab result range?

Yes. All lab results and field tests shall be within the range established by ABS, HSC, ASTM and ABYC standards. See Attachment 1 (SOW) page 20 item, numeral 261, item 20. Also see Attachment 1 (SOW), item 1.3.5 (Applicable technical standards).

24. Attachment 1 Pages 13,14 Paragraph 9)

Console You mention that the contractor should provide, install and deliver a fully operational navigation system (appendix II, numerals 31 to 44). According to this numeral 45 to 50 would not be included? Please advise.

Yes, numerals 45 to 50 need to be included. Attachment 1 (SOW), Page 14 Paragraph 9 will be updated. Also see Attachment 1 (SOW) page 25, group 410 item 36 and group 420 item 37.

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

25. Attachment 1 Page 14 Paragraph 10) propulsion system control equipment

01 Triple Receptacle, part number 6867907 01 Three-Way Rocker Panel Bilge Pump Switch, part number 185423 01 Contura Water Resistant 12V DC Panel - 8 Position, part number 8261 The parts mentioned above don´t belong to the propulsion system control.

Correct; items mentioned do not belong to the propulsion system. Contractor needs to put into context Attachment 1 (SOW) page 13 (item 9) and page 14 (item 10) to understand the refurbishment of the console and the installation of all items required.

26. Attachment 1 Page 14 Paragraph 10) propulsion system control equipment

01 Fuel quantity indicator, part number 6Y7-85750-30- 00, (see appendix I, numeral 20). Please revise. The appendix number is 21.

Correct. Attachment 1 (SOW) page 14, ítem 10 will be updated with the correct numeral 21.

27. Attachment 1 Page 14 Paragraph 10) propulsion system control equipment

01 Control and Systems Monitoring Assembly, (see appendix I, numeral 5, pages 32-33). Please double check numeral 5. There is a different item listed.

Correct. Attachment 1 (SOW) page 14, ítem 10 will be updated with the correct numeral 6.

28. Attachment 1 Page 15 Paragraph 10)

01 Hydraulic pump, part number

HC5345-3

The part number indicated does not correspond to the description (hydraulic pump). The part No. HC5345-3 corresponds to a hydraulic steering cylinder.

Correct. The new hydraulic pump part number is HH4316-3. This pump shall be compatible with kit: SPORT PLUS TILT HELM PART # HH4316-3, 02 CILINDER PART # HC6845, HADWARE KIT PART NUMBER HA6806, 02 TIE BAR PART NUMBER HA6822. See link below:

http://www.seastarsolutions.com/wp-content/uploads/2017/08/SL6001-24.pdf

Attachment 1 (SOW) Page 15 item 10 and Attachment 2 Appendix 1 Numeral 9 will be updated to reflect this.

29. Attachment 1 Page 15 Paragraph 11)

Console painted with glossy white Gel Coat.

Would you consider white polyurethane paint for the console?

Yes, we will update Attachment 1 (SOW) page 15, item 11 to also consider white polyurethane paint. Attachment 1 (SOW) page 31, item 54 will also be updated to include white polyurethane paint.

30. Attachment 1 Page 16 Paragraph 15)

SUPERSTRUCTURE UP TO

LEVEL 1

Does the boat structure need to be repaired? Or do we need to build a new structure according to the design received from the coastguard?

Yes, the structure shall be repaired. See Attachment 1 (SOW) page 16 item 15.

31. Attachment 1 Pg. 18, CENTRAL

SYSTEM OF

ENGINEERING

PLAN CONTROL

Cartagena Engines F350UCB Please double check the model for the motors. The 350 motors UCB model is no longer produced and is not in stock.

Motors Yamaha F350AETU and F350AETX are acceptable for the Cartagena boats.

Attachment 1 (SOW) Page 18-20 Group 201, items 18, 18.1, 19 and Attachment 2, Appendix VI will be updated to reflect this.

32. Attachment 1 Pages 18, 19 Paragraph 18) 18.1)

Spare part Kit Additional to the 100, 200, 300, 500, 1000 y 3000 hours kit, do que need to deliver another maintenance kit for each motor? If so, what should be included in the kit?

No additional maintenance kits are required.

http://www.seastarsolutions.com/wp-content/uploads/2017/08/SL6001-24.pdf

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

33. Attachment 1 Pgs. 18, 19, 20

CENTRAL

SYSTEM OF

ENGINEERING

PLAN CONTROL

Cartagena Engines F350UCB Paragraph 18 states that the contractor should deliver new motors for the Cartagena Coast Guard. However, in the last paragraph (page 19 y 20) it says that the motors will be delivered by the Colombian Coast Guard. Is this correct? Please explain further.

No, this is not correct. For Cartagena boats, the contractor shall deliver new motors. For Buenaventura boats, the contractor shall provide the items listed in Attachment 1 (SOW) pages 18-20, group 201 item 18.1. This section of the SOW will be modified to clarify.

34. Attachment 1 Pages 18, 19 Paragraph 18) 18.1)

CENTRAL SYSTEM OF

ENGINEERING PLANT

CONTROL

The Yamaha F350 motors available in Colombia are

F350AETX, FL350AETX, F350AETU, FL350AETU

and they are sold by the importer without warranty.

Would this item be exempt from the warranty? Would you consider the Suzuki motors? They are less expensive and come with a 6 month warranty.

No, all new motors and motor spare parts shall have warranty in Colombia and in accordance with Attachment 1 (SOW) paragraph 1.3.7.

We will not consider Suzuki motors. Suzuki motors are not acceptable.

35. Attachment 1 21 // 3 Fuel service system Is it necessary an ASME V certification for the hydrostatic test or is it only necessary following ASME V protocols to do this test?

Attachment 1, page 20 item 20 will be updated to include the certification requirement.

36. Attachment 1 Page 23 Paragraph 26)

Protections In this numeral it is requested to supply and install 2 (two) 8 positions electric panels (reference 1931294).

However, in the appendix I, numeral 13 you mention part # 8261. Please advise which reference should be used.

1931294 is the 8 position electric panel reference number. 8261 is the panel part number. See the following link:

https://www.bluesea.com/products/8261/Contura_Water_Resistant_12V_DC_Panel_

37. Attachment 1 Page 23 Paragraph 26)

Protections In this numeral it is requested to supply and install four

(4) battery switches (reference 13831401). However, in the appendix I, numeral 26 you mention part # 90002E.

Please advise which reference should we use. We found out that part # 90002E doesn´t exist.

Attachment 2 will be updated with reference 3831401 and with part number 9002e. See the following link:

https://www.bluesea.com/products/9002e/e-Series_Selector_Battery_Switch_with_AFD

38. Attachment 1 Page 24 Paragraph 31)

POWER DISTRIBUTION

SYSTEM

The part # included in the index does not match the manufacturer´s part #. The Manufacturer´s Part # is 8165. Please advise.

Attachment 1, page 24 item 31 will be updated with two 12-position panels.

Attachment 2 will be updated with two (2) twelve (12) position panels, vertical. Model # 16933848 | Mfg # 1461 | UPC # 632085014612. See the following link:

https://www.westmarine.com/buy/blue-sea-systems--12-position-12v-dc-clb-pushbutton-panel-vertical--16933848?recordNum=130

39. Attachment 1 Page 24 Paragraph 34)

SEARCHLIGHT The model 233SL is discontinued. We suggest to include the brand ACR model RCL-100D Part # 1930.3.

Attachment 1, page 25 item 34 and Attachment 2 numeral 34 will be updated to include search light ACR model RCL-100D Part # 1930.3.

https://www.bluesea.com/products/8261/Contura_Water_Resistant_12V_DC_Panel_ https://www.bluesea.com/products/9002e/e-Series_Selector_Battery_Switch_with_AFD https://www.westmarine.com/buy/blue-sea-systems--12-position-12v-dc-clb-pushbutton-panel-vertical--16933848?recordNum=130 https://www.westmarine.com/buy/blue-sea-systems--12-position-12v-dc-clb-pushbutton-panel-vertical--16933848?recordNum=130

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

40. Attachment 1 Pages 27, 28 Paragraph 46) /

STABILIZER SYSTEMS According to the technical specifications the part requested corresponds to the 16 to 32 feet boats.

Therefore, it is not the right size for the MNE 39 feet boats. Please verify part #.

Attachment 2 numeral 59 will be updated to use Trim Tabs-Billet K-Plane Style Large. Part Number: 500-78. See link below:

https://www.eddiemarine.com/shop/trim-tabs/e-planes/trim-tabs-billet-k-plane-style-large

41. Attachment 1 Pgs. 28 y 29

49) ANTISHOCK

SEATS

We require photos of ANTISHOCK seats that were not seen in the visits

We requested to send photos of the ULLMAN seats that it was not possible to see during the visits of Cartagena and Buenaventura

Pictures for ULLMAN seats will be posted to FedBizOpps.

42. Attachment 1 Pg. 31

56) LIFE RAFTS:

We require photos of the Vikink LIFE RAFTS that were not seen in the visits

We requested to send photos of the Vikink LIFE RAFTS that it was not possible to see during the visits of Cartagena and Buenaventura

Viking life rafts will not be used. Attachment 1 (SOW), pages 31, 32 item 56 will be updated to use Revere Offshore Commander Life Rafts. Pictures for rafts will be posted to FedBizOpps.

43. Attachment 2 Appendix I MNE

GROUPS 100-200-

Page 2, numeral 6 and numeral 18

Same reference Please double check items 6 and 18 as the same part number is requested (CL-2MA)

Attachment 2 Appendix I MNE GROUPS 100-200-300, Page 2, numeral 6 and numeral 18 have been reviewed. CL-2MA is correct. Also see Attachment 1 (SOW), page 14, numeral 150, item 10.

44. Attachment 2 Appendix II MNE

GROUPS 300-400

Page 4, numeral 50 Flir camera and control set. The M625L is no longer produced and is not in stock.

We request to include part number M625CS. The M625L has been replaced by the M625CS.

Attachment 2 Appendix II MNE GROUPS 300-400, page 4, numeral 50 will be updated to include part number M625CS.

45. Attachment 3 N/A Price Schedule – Attachment 3 We are including the attachment No. 3 (in excel). Do we need to fill out the form on page 3 as well?

No. Pages 3 and 4 of the SF1449 will be completed at the time of award.

46. Attachment 4 p.1 / paragraph:

use of subcontractors

List the name, address, and DUNS number of any subcontractors or partners utilized in performing the above services.

Is it mandatory for subcontractors or partners to have

DUNS?

No. If a DUNS number is not available state so in Attachment 4.

47. Attachment 5 attachment 5 key personnel resume format

Should the format be filled only for key positions? Is the completion of the format for other positions required?

Only key persons. Refer to Section 3 – Solicitation Provisions, 2. Quotation Preparation Instructions, 2.2. Specific Instructions, 2.2.3. Volume III – Technical, Paragraph (c) Tab C:

Personnel Qualifications.

https://www.eddiemarine.com/shop/trim-tabs/e-planes/trim-tabs-billet-k-plane-style-large

Attachment

Number

Page Number and Paragraph Solicitation Requirement Question / Recommendation Government’s Response

48. Section 2 Contract Clauses / Solicitation

19WHAR18Q0001

26 / I-001

RECRUITMENT

OF THIRD

COUNTRY

NATIONALS

(TCNs) FOR

PERFORMANCE

ON

DEPARTMENT

OF STATE

CONTRACTS

Where contracts exceeding $150,000 will require the recruitment of TCNs, the offeror is required to submit a Recruitment Plan as part of their proposal. Contractors providing employer furnished housing are required to submit a Housing Plan.

Does this apply for Colombian workers? Should the recruitment and housing plan be submitted with this quote or is just if apply?

Colombian workers are not considered to be Third Country Nationals (TCNs) for this project. A TCN would be a worker from any country except the US and Colombia.