Minutes - Solicitation No. 19WA8025Q0017 - Installation of Office Blinds.pdf
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- Solicitation number
- 19WA8025Q0017
- Issued by
-
Department of State
About this file
These are the minutes from a pre-conference meeting for a solicitation to install office blinds at the U.S. Embassy in Windhoek, Namibia. The solicitation (No. 19WA8025Q0017) follows a low price technically acceptable (LPTA) procurement method and will result in a firm fixed price contract. Key submission requirements include providing SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional Section 3 information, proof of SAM registration, and a Defense Base Act (DBA) insurance quote. Bidders were informed about specific FAR clauses related to combating trafficking and telecommunications equipment restrictions, and must complete a certification statement addressing Executive Order 14173 on ending illegal discrimination.
The pre-conference meeting was held on March 13, 2025, with bidders from 5 companies, and emphasized that all changes to the solicitation will only be made through written amendments. Successful bidders must be registered in the System for Award Management (SAM) at the time of award and include DBA insurance premium costs covering employees. The U.S. Department of State is the contracting agency, seeking a contractor to supply, customize, and install blinds in first and second-floor embassy offices, with specific requirements for measuring, privacy, and installation details.
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Embassy of the United States of America
Windhoek, Namibia March 31, 2025
Minutes Installation of Office Blinds at the U.S. Embassy Windhoek, Namibia
Solicitation Number 19WA8025Q0017
Below are the minutes from the pre-conference meeting held on March 13, 2025, at 10h00 local time. In addition to the Procurement Assistant, the meeting was attended by the GSO Specialist and bidders from 5 company.
The bidders were informed that the statements made in the meeting do not change the solicitation. All changes will be by written amendment to the solicitation, if any.
During the meeting, the following items were briefly highlighted:
General information:
• This solicitation follows a low price technically acceptable (LPTA).
• The solicitation sections were briefly explained to the vendor. The following FAR clauses were highlighted and explained in detail:
➢ FAR 52.222-50 - Combating Trafficking in Persons,
➢ FAR 52.204-25 - NDAA 889(a) (1) (B) - prohibition on contracting with entities using certain telecommunications and video surveillance service or equipment.
• The Executive Order 14173 Ending Illegal Discrimination and Restoring Merit-Based Opportunity was explained, and bidders were informed to complete the certification statement.
• The bidders were directed to Section 3, 4, and the Cover Letter to ensure that all requirements under those sections must be included with the offers.
• Bidders were informed that they should include Defense Base Act (DBA) insurance premium costs covering employes.
• SAM registration is a requirement, and the successful bidder should be SAM registered at the time of award.
• Proposal Submission should include the following:
➢ SF-1449
➢ Section I, Pricing
➢ Section 5 Representations and Certifications
➢ Additional information as required in Section 3
➢ Proof of SAM Registration
➢ DBA Insurance Quote
Sincerely, Sarah E. Canterbury Kahnt Contracting Officer
File details come from the government source that posted it. Updated .