19VM3027Q0008 - Invitation letter - Make ready cleaning services.pdf

This is a Request for Quotation (RFQ) issued by the U.S. Embassy in Hanoi, Vietnam for Make Ready Cleaning Services. The Embassy seeks to establish a Blanket Purchase Agreement (BPA) for cleaning services at residences managed by the U.S. Embassy in Hanoi for the period January 2027 through December 2031. The estimated total value of purchases under this BPA is up to USD 39,900, with individual purchase orders not to exceed USD 15,000. This estimate does not constitute a commitment by the U.S. Government to purchase any definite quantity or dollar amount.

Quotations must be submitted electronically to HanoiGSOProcurement@state.gov on or before November 27, 2026 at 17:00 local time. All quotations must remain valid for a minimum of 120 calendar days and include all applicable taxes and charges. Required submission documents include Standard Form 18 (blocks 11e, 11f for pricing, and blocks 13, 14, 15, 16 for bidder information), pricing per RFQ part 15, and NDAA certification as noted in the FAR provision. A site visit has been scheduled for November 5-12, 2026, with participant lists (maximum 22 participants with full names, IDs, and cellphone numbers) required by November 4, 2026 at 12:00 PM local noon. Questions regarding solicitation requirements must be submitted to HanoiGSOProcurement@state.gov by November 16, 2026 at 17:00 PM local time. Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable quotation meeting all requirements. The Government reserves the right to hold discussions with companies within the competitive range if necessary.