19VM3026Q0018- SF18 - DPAA - Pickup Truck with Canopy - final.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [x] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19VM3026Q0018

2. DATE ISSUED

July 01, 2026

3. REQUISITION/PURCHASE REQUEST NO.

PR15935810

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

General Services Office Embassy of the United States of America 7 Lang Ha, Hanoi, Vietnam

6. DELIVER BY (Date)

July 17, 2026; 17:00PM local time

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

X FOB DESTINATION OTHER (See Schedule) NAME

Trang Bui

TELEPHONE NUMBER

AREA CODE

+84 24

NUMBER

38505000

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

American Embassy Hanoi

c. STREET ADDRESS b. STREET ADDRESS

7 Lang Ha

d. CITY e. STATE f. ZIP CODE c. CITY

Hanoi

d. STATE

Vietnam

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

July 17, 2026 local time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Pickup Truck with Canopy

(Please see below Statement of Work/ Specifications for details)

Ea

12 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [X] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

16. SIGNER

c. COUNTY a. NAME (Type or print)

b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

STANDARD FORM 18

STATEMENT OF WORK

A. GENERAL STATEMENT

The U.S. Embassy Hanoi requests quotation for six (6) pickup trucks with canopies. The vehicles will be delivered to the Embassy’s agency: Defense POW/MIA Accounting Agency (DPAA) located in 53 Tran Phu, Ba Dinh, Hanoi, Vietnam. Please see below for technical specifications and delivery instructions.

This is a firm-fixed price type of purchase order/contract. The Contractor shall provide quotation including all taxes, VAT (if applicable), door-to-door delivery fee to the required address, and any other anticipated charges. The quotation shall also specify the delivery schedule (including import and customs clearance time, if applicable), warranty policy and any other accessories accompanied to the item offered.

B. SPECIAL REQUIREMENTS

Bidder must provide and confirm the following information and requirements in the proposal:

1. Bidder shall provide documentation certifying its authorized dealer status for all offered products in the proposal package.

2. Bidders shall submit a delivery schedule not to exceed 120 days after the contract award date, inclusive of importation and customs clearance, for delivery to the Defense POW/MIA Accounting Agency (DPAA).

The delivery address is:

Defense POW/ MIA Accounting Agency (DPAA) Office 53 Tran Phu, Ba Dinh, Hanoi, Vietnam

City: Hanoi Zip / Postal Code: 100000 Country: Vietnam

Delivery to DPAA office shall be made between the hours of 9:00 and 15:00 on regular workdays, Monday through Friday weekly.

3. When delivery the vehicles, Contractor shall provide the required documentation for vehicle registration. Each vehicle must have:

Original VAT invoice Original Quality Control Certificate issued by the Vietnamese Government Copy of engine number and VIN number Country of Origin certificate

4. Contractor shall issue official Value Added Tax invoice(s) to the U.S. Embassy Hanoi with following details:

Customer: Văn phòng MIA Hoa Kỳ Address: 53 Phố Trần Phú, Quận Ba Dinh District, Hà Nội, Việt Nam Tax Code: 011 074 5365

(Note: Văn phòng MIA Hoa Kỳ is the Vietnamese designated name in country for the Defense POW/MIA Accounting Agency for all official business).

5. DPAA does not hold diplomatic privileges and is therefore unable to secure exemptions from

Vietnamese import taxes or VAT on the contractor's behalf. The contractor shall assume full responsibility for all import duties and VAT applicable to the shipment, customs clearance at applicable entry port, and the subsequent transfer of vehicles to the designated destination: 53 Tran Phu Street, Ba Dinh District, Hanoi, Vietnam.

6. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S.

Embassy regulations for receiving supplies.

7. Other requirements:

a. All offered vehicles must comply with applicable Vietnamese importation and inspection requirements and be eligible for registration and lawful use in Vietnam.

b. Bidders must provide the vehicle brand name, model/product code and applicable technical specifications.

c. Bidders must provide manufacturer's standard warranty policy and assure full responsibility for its terms, including access to locally authorized centers for maintenance, repair, and towing services covered under the warranty.

d. Offer must reflect firm-fixed price inclusive of import duties, special consumption tax if applicable, VAT, and all other applicable charges; no tax exemptions shall apply.

Overseas bidders must review the "Shipping Guidance for Overseas Imported Official Vehicles" included in the solicitation package. Submission of a proposal constitutes the bidder's acknowledgment that they have read, understood, and agreed to comply with all instructions provided.

C. TECHNICAL SPECIFICATIONS

Pickup Truck with Canopy to be delivered as fully equipped and completed installation.

Production Year: 2025 or 2026

Exterior

- Color: White

- Cab Style: Double Cab

- Canopy Camper shell for the bed

- Dimension: 5,362 x 1,918 x 1,875 or 5,346 x 1,918 x 1,884MM

- Wheelbase: 3,270 (Millimeters)

- Minimum Ground Clearance 235 or 219 (Millimeter)

- Curb Mass: 2,274 kg (+/-5%)

- Distribution on axles: 1,267/1,007 kg (+/-5%)

- Max Design/Authorized pay max: 681/681 kg (+/-5%)

- Max Design/Authorized total max: 3,280/3,280 kg (+/-5%)

- Minimum Turning Radius: 6,350Mm

- Headlamps: LED

- Front Foglamp

- Auto Rain Wiper

- Running Lamp

- Front Window Wipers: Intermittent, Time Adjusted and Mister

- Rear Window Wiper

- Roof Rail

- Side View Mirrors: Power Adjust, Fold

Interior

- Seating Capacity Front: 2 Seats/ Back Seat Row: Folding bench with headrests

- Seating Capacity: 5 Pax including driver seat

- Seat Material: Leather Vinyl

- Steering Wheel Material: Leather Vinyl

- Power Adjustable: 8-way Driver’s Seat

- Air Conditioning: Dual Electronic ATC

- Wireless Charging

- Steering Wheel with Audio Control

- Audio System: AM, FM, MP3, USB, Bluetooth

- SYNC System: 12” Touch Screen with Voice Control SYNC 4A

- Instrument Cluster: 8” Screen

- Audio: 6 Speakers

- Eco Drive Mode: With ECO and PWR S/W

- Terrain management system

- Rear View Mirror: Electro chromatic Rear View Mirror

- Power Windows

- Power Push Start

- Anti-Theft System

- Smart Keyless Entry

- Adaptive Cruise Control

- Roof Lamp

Engine

- Emission Standards: EURO 5

- Engine Type: Bi-Turbo or Turbo Diesel 2.0L i4 TDCi

- Transmission: 10 Speeds AT

- Drive Train: Four-Wheel Drive (4X4)

- Displacement: 1,996cc

- Max Power (Ps/rpm) 210 (154.5kW)/3,750rpm or 170 (125kW)/3,500rpm

- Maximum Torque (Nm/rpm): 500/1,750-2,000 or 405/1,750-2,500

- Fuel Tank Capacity: 85.8L or 80L

- Fuel Type: Diesel

- Fuel System: Fuel Injection

- Left Hand Drive

- Power Steering: Electronic Power Assistance System (EPAS)

Suspension

- Front: Independent springs, anti-roll bar and tubular double acting shock absorbers

- Rear: Rigid leaf springs with double acting shock absorbers

Wheel and Tires

- Wheels: Aluminum Alloy

- Tire Size: 255/65R18

- Spare Tire

Brake System

- Front and Rear Brakes: Disc

- Anti-lock Brake Distribution System (ABS)

- Electronic Brakeforce Distribution (EBD)

Safety Features

- Seat Belt for all Seats

- Front Air Bags for Driver and Passenger

- Side Door Air Bags

- Air Bags for Driver’s Knee

- Curtain Air Bags

- Camera 360 Degrees

- Front and Rear Parking Aid Sensor

- BLIS with Cross Traffic Alert

- Forward Collision Warning (FCW)

- Automatic Emergency Braking (AEB)

- Lane Keep Assist (LKA)

- Lane Departure Warning (LDW)

- Hill Launch Assist

- Hill Descent Assist

- Electronic Stability Program (ESP)

Canopy

- Dimension: (1560 x 1590 x 520 ~ 600mm) +/-5%

- Color: White

- Composite material

Warranty

- Local warranty for 5 years or 150,000 KM

- After sale services by authorized dealer from manufacturer only

D. PRICING

Price must be in local currency Vietnam Dong (VND), or U.S. Dollar (USD) if from overseas bidders (out of Vietnam); firm fixed price to include tax, delivery fee to the designated address in Hanoi - Vietnam, and any other anticipated charges.

No. Description Quantity Unit Unit Price (VND) Cost (VND)

Pickup Truck - Left Hand Drive, Four-Wheel Drive (4X4) Emission Standards: EURO 5 Fuel Type: Diesel (Bidder provides herein vehicle brand name, model, and basic technical specifications)

6 Ea

Canopy (container box) including assembling charge

Ea

Delivery fee Door-to-door shipment as per shipping instructions all

Total cost

VAT (if applicable)

Grand total price including VAT

E. PROCUREMENT TERMS & CONDITIONS:

1. Due to vehicle import restrictions, this solicitation is open only to entities who have applicable vehicle physically present in Vietnam, or who have full responsibilities for door-to-door delivery, including all import and customs clearance procedures, within the specific timeframe mentioned above.

2. The offeror must be willing to accept Purchase Order from US Embassy Hanoi.

3. Contractor’s contract is not accepted and signed. Deposit is not applicable

4. All items’ bids must meet or exceed specifications required.

5. Proposals must be in local currency Vietnam Dong (VND), or U.S. Dollar (USD) if from overseas vendors; firm fixed price to include tax, delivery fee to the designated address in Hanoi

- Vietnam, and any other anticipated charges.

6. Selected contractor must be able to accept payment of 100% contract amount by bank transfer within 30 (thirty) days after the orders are delivered, the customs clearance is completed, and the original correct invoice is received.

7. The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account as stated on the invoice.

8. Any cancellations after purchase order awarded, only services rendered will be paid.

9. For the U.S. Government rules and regulation reference, please read the attached Commercial Clause document attached.

10. Contractor must have company registration record as valid in the System for Award Management

(SAM) for doing business with the U.S. Government.

Please send your proposal/quotation no later than 5:00PM on July 17, 2026, local time to the

U.S. Embassy Hanoi by email: HanoiGSOProcurement@state.gov .

Thank you for your cooperation