19VM3026Q0004 - SF-1449 Taxi services .pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15615386

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19VM3026Q0004

6. SOLICITATION ISSUE DATE

23- October-2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME GSO Procurement

b. TELEPHONE NUMBER(No collect calls)

+84-24 – 3850 5000

8. OFFER DUE DATE/ LOCAL

TIME

17:00 on Nov 07, 2025

9. ISSUED BY

CODE

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy Hanoi. HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Hanoi Warehouse 324A Nguyen Trai, Thanh Xuan

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

BANK TRANFER WITHIN 30 DAYS UPON COMPLETION OF

SERVICE AND RECEIPT OF A PROPER INVOICE.

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1 Taxi Transportation Services for the U.S. Embassy Hanoi.

Period of Performance: Dec 2025 – Nov 2028 (Please see attached Scope of Work for detail)

1 All

(Check attached sheet)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _02_

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribe52.212 d by GSA - FAR (48 CFR) 53.212

SCOPE OF WORK

TAXI TRANSPORTATION SERVICES FOR THE U.S. EMBASSY HANOI

This is a quotation solicitation for vendors to provide U.S. Embassy Hanoi the Taxi Transportation Services during the period from 01 December 2025 to 30 Nov 2028. The Contractor shall provide all taxi transportation services in Hanoi and nearby provinces as specified herein through a Blanket Purchase Agreement (BPA). The Embassy will establish BPAs with companies from whom the Embassy expects to make multiple small purchases throughout the years.

Safety and Quality Assurance: Contractor is obligated to comply with generally accepted standards of the Taxi industry for operation and maintenance practices. As a minimum, Contractor shall comply with all provisions of applicable statutes and agreements which may affect safety, and with all Ministry of Transportation’s regulations, directives, orders, rules and standards pertaining to service provided hereunder.

Contractors shall provide equipment that is clean and in a good state of operation, and compliant with generally accepted standards of maintenance. The Embassy understands that equipment may malfunction during operation, but Contractor shall not provide any equipment at the beginning of said requirement that is not completely operable (mechanical and auxiliary systems). Contractor shall be responsible for all repairs to said equipment.

The Contractor shall agree not to deviate from the schedule unless instructed to do otherwise by the Embassy. If a route deviation is necessary, the Contractor shall contact the Embassy and to inform about the deviation.

Registration/Licensing/Permits: All vehicles provided must be properly registered, licensed, and have the appropriate permits to carry the anticipated passengers and baggage within each transit requirement.

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Embassy, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders. In the event of a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Embassy of the conflict and of the Contractor’s proposed course of action for resolution by the Embassy. The Contractor shall be responsible for all damages to persons or property that occur as a result of the Contractor’ fault or negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

Equipment: Taxi shall be furnished by means of a suitable, proper, safe and approved vehicle to be provided by the Contractor. Equipment furnished must be in good mechanical and working condition. Bidders shall provide a complete listing of all vehicles available to be used to provide the requested services (including vehicle type, age of vehicle, seating capacity, fuel type). All vehicles must be air conditioned/heated and in excellent working conditions.

Vehicle interiors and exteriors must be clean and in very good condition, showing no signs of damage and must be properly serviced prior to start of the rental or movement.

In the event of mechanical malfunctions for breakdowns the Contractor will be responsible for providing replacement transportation. The cost of replacement transportation, all mechanical repairs and replacement service will be the Contractor’s responsibility. Any event penalties or bills incurred by the Embassy, because of vehicle mechanical malfunctions or breakdowns, its agents or employees, will be the responsibility of the Contractor.

Billing: The Contractor shall submit an invoice for services rendered on a monthly basis after a BPA call has been done by the Section. This invoice must indicate the dates of service, department served, agency contract number, and total for month. Services will be paid for by EFT from the U.S. Embassy.

Emergencies: Contractor shall provide the Section with a list of individuals who may be contacted after normal business hours in the event of an emergency. This list must be current at all times. The list should be updated if there is any change. Further, Contractor will ensure that emergency contact numbers are posted in each vehicle.

Section Rejection: The Embassy may reject any transportation equipment that does not meet the specific requirements of this contract. The Section will not invoke this right without due cause and prior discussion with the Contractor.

Food and Drink: The Embassy staff must have the ability to bring food and drink on board vehicles used under this contract (no alcohol or hot beverages to prevent potential damage to the vehicle) This primarily applies to all U.S. Embassy Staff during extended travel.

Registration/Licensing/Permits: All vehicles provided must be properly registered, licensed, and have the appropriate state permits to carry the anticipated passenger and baggage weight within each transit state.

Equipment: Transportation shall be furnished by means of a suitable, proper, safe and approved vehicle to be provided by the Contractor. Equipment furnished must be in good mechanical and working condition (including heating and air conditioning), smooth riding and with interiors in good condition except for normal wear and tear and under a preventative maintenance and replacement program that will ensure safety and reliability. Bidders shall provide a complete listing of all vehicles available to be used to provide the requested services (including vehicle type, age of vehicle, seating capacity, fuel type). All vehicles must be air conditioned/heated and in excellent working conditions.

Vehicle interiors and exteriors must be clean and in very good condition, showing no signs of damage and must be properly serviced prior to start of the rental.

Procurement terms and conditions:

The offeror must be willing to accept Purchase Order from US Embassy Hanoi.

Vendor’s contract is not accepted and signed.

All items’ bids must meet or exceed specifications listed.

Proposals must be in local currency VND and include VAT and any other anticipated charge The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account (VND) as stated on the invoice.

Any cancellations after PO awarded, only services rendered will be paid.

For US Government rules and regulation reference, please read the attached Commercial Clause document attached.