19VM3026Q0002 - SF-1449 Drinking water.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15665132

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19VM3026Q0002

6. SOLICITATION ISSUE DATE

October 23, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME GSO Procurement

b. TELEPHONE NUMBER(No collect calls)

+84-24 – 3850 5000

8. OFFER DUE DATE/ LOCAL

TIME

17:00 on November 07,

9. ISSUED BY

CODE

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy Hanoi. HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Hanoi’s Annex

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

BANK TRANFER WITHIN 30 DAYS UPON COMPLETION OF

SERVICE AND RECEIPT OF A PROPER INVOICE.

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Drinking water with the detail size as below description:

Bottle 19L (5G) Bottle 0.35L Bottle 0.5L Bottle 1.5L Cleaning and maintenance water dispenser

Bottle Case Case Case Each

(Check attached sheet)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _02_

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribe52.212 d by GSA - FAR (48 CFR) 53.212

SCOPE OF WORK – DRINKING WATER SUPPLIES IN HANOI

This is a solicitation for a vendor (“Contractor”) to provide U.S. Embassy Hanoi with a contract for Drinking Water Supplies in Hanoi for U.S. EMBASSY HANOI during the period from January 2026 to 31 December 2027. The Contractor shall provide all drinking water supplies as specified below by U.S. EMBASSY HANOI.

Supply of Drinking Water and Water Dispenser Maintenance: US Embassy requires supplies of drinking water for office use: 0.5-liter, 0.35 liter, 1.5 Liter bottled water for meetings and conferences, and 19-liter bottled water for all water dispensers located at the office and the other location that the U.S. Embassy Hanoi requested. The drinking water should meet the quality examined by the Ministry of Health. The Contractor should also provide maintenance, cleaning services for the all dispenser every three (3) months upon request and maintenance services as needed. The Contractor must not require any deposit for the contract but shall get full monthly payment within 30 days since the receiving the invoices.

Experience and Qualifications of Contractor: Bidders must have at least five (5) years’ experience in supplying drinking water and maintenance for water dispenser. Bidders must provide evidence of their ability to maintain high quality drinking water standards.

Evidence should include the test result of Ministry of Health of Vietnam under QCVN 6- 1: 2010/BYT: National technical regulation for Bottled Packaged natural mineral waters and drinking waters.

Find the attached for more detail of Regulation:

http://www.fsi.org.vn/van-ban-phap-ly/1020_2982/qcvn-6-1-2010byt-quy-chuan-ky-thuat-quoc-gia-doi-voi-nuoc-khoang-thien-nhien-va-nuoc-uong-dong-chai.html.

If awarded, The Contractor shall provide annual updates demonstrating that its quality assurance certifications are up to date.

Delivery: Upon US Embassy Hanoi included Agencies request, the Contractor shall deliver drinking water products to our office and provide delivery tickets. US Embassy Hanoi and Agencies are responsible to return all empty 19-liter bottles after use without putting any object into the bottles. There shall be no limits of the number of deliveries in each month as well as the number of bottles of each delivery. The price quoted by the Contractor shall include delivery fee if any as US Embassy shall not pay shipping fee separately.

Billing: The Contractor shall submit a monthly invoice for drinking water supplies after a BPA call has been submitted by U.S. EMBASSY HANOI to, and has got approval from, the U.S Embassy. This invoice must indicate the dates of delivery of drinking water, the number of water bottles delivered each time, the date of maintenance when applicable, and total amount for month. The amount then will be paid for by EFT from the U.S.

Embassy within 30 days since the receiving the invoice.

Emergencies: Contractor shall provide US Embassy and Agencies with a list of individuals who may be contacted outside of normal business hours in the event of an emergency. The Contractor must keep this list up to date.

Rejection Grounds: US Embassy Hanoi and Agencies may reject any drinking water supplies that do not meet the safe drinking water standard and the specific requirements of this contract. US Embassy Hanoi will not invoke this right without due cause nor prior discussion with the Contractor.

References: Bidders will furnish at least three (3) references from companies for whom they have, or are performing, similar size and scope of work within the last three (3) years. Include name of company, point of contact and telephone number and email address.

Procurement Term and Conditions:

• The offeror must be willing to accept Purchase Order from US Embassy Hanoi.

• Vendor’s contract is not accepted and signed.

• All items bids must meet or exceed specifications listed.

• Proposals must be in local currency VND, Price at the proposal time to include

VAT and any other anticipated charges.

• Selected vendor must be able to accept payment within 30 (thirty) days after the orders are delivered completely, and the original correct invoice is received.

• The payment will be made through Electronic Fund Transfer (EFT) to the vendor bank account (VND) as stated on the invoice.

• Any cancellations after PO awarded, only services rendered will be paid.

• For US Government rules and regulation reference, please read the attached

Commercial Clause document attached.

• Vendor should have company registration record in the System for Award

Management (SAM) for doing business with the U.S. Government.