19VM3025Q0019 - Invitation Letter.pdf

Embassy of the United States of America

Hanoi, Vietnam – Contracting Unit

April 22, 2026

To: Prospective Offerors

Subject: Request for Quotation No. 19VM3025Q0019 – Procurement of Fiber Optic

Internet Lease Lines Services for the US Embassy Hanoi, Vietnam.

Enclosed is the Statement of Work/Request for Quotation (SOW/RFQ) for the supply of Fiber

Optic Internet Lease Lines Service for the US Embassy for the period July 01, 2026 – June 30, 2027. If you would like to submit a quotation, complete the required portions of the attached documents, to include:

1. Standard Form 18: block 11e & 11f – Price; block 13, 14, 15 and 16 - Offeror’s information;

2. Pricing as per RFQ part I;

3. Technical proposal to meet or exceed the requirements;

4. National Defense Authorization Act (NDAA) certification (form attached);

5. CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) Questionnaire and

C-SCRM Software Producer Attestation (forms attached);

6. Registration for System for Award Management (SAM).

Quotations must be submitted electronically to the Embassy’s General Services Office email

HanoiGSOProcurement@state.gov, on or before May 20, 2026 at 17:00 local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation as the result of comparative evaluation. Quotes must be valid for a minimum of 120 calendar days. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussion with companies in the competitive range if there is a need to do so.

The site visit will be held within the period May 05 - 07, 2026 at the service required locations to inform offerors of all the conditions and limitations applied to the contract. All prospective offerors who have received the solicitation package are invited to attend. List of participants

(max 02 participants/offeror with full names, ID and cellphone numbers) must be submitted before 12h00 PM local noon time May 04, 2025 to Vu Ngoc at email VuNH@state.gov , and Bui

Huyen Trang at BuiTH@state.gov for necessary security registration. Participants will be informed about time and location upon registration. Questions regarding solicitation requirements are to be submitted to Bui Huyen Trang at HanoiGSOProcurement@state.gov on or before May 08, 2025 at 12h00 PM local noon time. Questions submitted after this time will not be accepted and answered.

mailto:HanoiGSOProcurement@state.gov mailto:VuNH@state.gov mailto:BuiTH@state.gov mailto:HanoiGSOProcurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Please email any questions regarding this request to Mr. Stephen Hurley (email:

HurleySJ@state.gov ).

Sincerely, Stephen Hurley

Contracting Officer https://www.sam.gov/ mailto:HurleySJ@state.gov