19UK5626P0780V-Vehicle Specifications.pdf

American Embassy London General Services Office

33 Nine Elms Lane London SW11 7US

Email: Procurement_box7@state.gov

July 21, 2026

Subject: RFQ 19UK5626P0780– Purchase of a Government-Owned Large Panel Van

Quotation Due Date: 1700 BST, August 5, 2026

The U.S. Embassy London requires the supply, delivery, and registration of a new Vehicle Large Panel Van-Type, in accordance with the specifications and terms and conditions set out in this document.

The U.S. Government intends to award a contract/purchase order under this solicitation to the lowest‑priced, technically acceptable (LPTA) responsible offeror/quoter, in accordance with FAR 52.212‑1. The Government intends to make an award on the basis of initial quotations, without conducting discussions, but reserves the right to hold discussions with companies within the competitive range if necessary.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options beyond the requirements specified may be accepted by the Government, but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices. Pricing information for any additional options will be disregarded.

Diplomatic Registration is not required. However, if you can provide this service, please indicate the additional cost as a stand-alone optional line item. If included, the cost of diplomatic registration will be considered separately and will not be included in the LPTA evaluation criteria.

All offers shall be Firm Fixed Price. The price quoted by the vendor shall include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to the U.S.

Embassy London, located at 33 Nine Elms Lane, London SW11 7US, or to any other location within the United Kingdom as directed by the Contracting Officer, at no additional cost to the Government. Payment will only be made for amounts itemized in the vendor’s quotation. No additional cost which was not itemized and stipulated in the submitted quotation will be considered for payment under any circumstances. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the quotation or the invoice.

The Embassy will allow vendors the opportunity to offer a new in-country/forecourt vehicle which is 'acceptably similar' and can be delivered more quickly than a factory-build.

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Vendors may offer one acceptably similar forecourt vehicle either in addition to, or instead of, a main offer. If quoting for an acceptably similar forecourt vehicle, please ensure that this is clearly stated in your response to this RFQ and that if providing this quote in addition to one for a factory build, costs/details are provided on two separate SF-18 forms.

Determination of whether or not any offer for an in-country/forecourt vehicle is 'acceptably similar' shall be a matter of judgement solely by the Embassy's evaluation team, whose decision shall be final.

Vendors’ timescales for delivery shall be considered in the course of the technical evaluation and the Government reserves the right to place its order for the vehicle with any vendor whose offered vehicle meets the minimum mandatory specifications and who can ensure delivery in the shortest timeframe, preferably within six (6) months of receiving the order. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another vendor.

An invoice shall be issued after the selected vendor completes delivery of vehicle and provides required documents. Full payment will be made against the invoice within 30 days upon receipt of complete documents.

Mandatory Submission Requirements

To be considered for award, Offerors shall submit a complete proposal that includes the following:

1. Past performance reference check

If the Offeror has previously supplied a government-owned diplomatic vehicle to the U.S.

Embassy London or any other U.S. diplomatic mission, the Offeror shall provide the applicable Purchase Order (PO) number(s) and the name, title, email address, and telephone number of the Government point(s) of contact. If multiple vehicles have been supplied, the two most recent examples shall be provided.

In addition, the Offeror shall provide at least two references for comparable vehicle sales to government agencies, diplomatic missions, public-sector organizations, or commercial customers. References shall include the customer name, contract or purchase order number (if available), a brief description of the vehicles supplied, and contact information for the customer representative.

2. Supplier Relationship

If a U.S.-based Offeror intends to fulfill this requirement through a local supplier, dealer, distributor, or subcontractor in the United Kingdom, the Offeror shall provide documentary evidence demonstrating an active business relationship with that entity for at least three (3) years immediately preceding the proposal submission date.

Acceptable documentation may include, but is not limited to:

• Distribution or dealership agreements;

• Previous contracts or purchase orders;

• Invoices;

• Manufacturer authorization letters; or

• Other documentation demonstrating an ongoing commercial relationship.

3. Verification

The Government reserves the right to verify all information submitted, including past performance references and evidence of supplier relationships. Any materially false, misleading, or unverifiable information may result in the Offeror being determined non-responsive or otherwise ineligible for award.

4. Technical Proposal

Offerors shall submit a comprehensive proposal that includes, at a minimum:

• A detailed description of the vehicle offered;

• Complete technical specifications and manufacturer's literature;

• A complete Firm-Fixed-Price (FFP) quotation.

Proposals that fail to include the required technical information and pricing may be determined non-responsive and excluded from further consideration.

5. The following are applicable to non-UK vendors

Due to limitations on the authorized remit of this procurement, the Embassy shall not arrange customs clearance for the vehicle purchased from the successful vendor or to independently pay any associated customs duties. As stipulated in the issued SF-18 document, this RFQ is for ‘the supply and delivery of a new Government-owned vehicle to U.S. Embassy London.’ Consequently, any services, clearances or shipping charges and arrangements which are required to deliver the vehicle to the end user must be costed and guaranteed as part of a vendor’s quotation. Any quotation that declines to offer (and cost as appropriate) any such services cannot be judged technically acceptable. Aside from a final delivery charge within the UK, the Embassy is not liable in this procurement for any taxes or duties or fees pertaining to shipping, customs or clearance of the vehicle.

• As the vehicle required is for use within the United Kingdom, the vehicle must meet UK requirements for registration and UK environmental and safety regulations. If the vehicle is being imported, proof of approval to register the vehicle shall be provided by the vendor at no additional cost to the Embassy.

6. Specification Requirements

All vehicles offered shall be new, unused, and of current production. Used, pre-owned, refurbished, or demonstrator vehicles will not be accepted.

The Government may, at its sole discretion, accept a vehicle that is already available within the United Kingdom (e.g., an in-country or dealer stock/forecourt vehicle), provided that it fully complies with all mandatory requirements identified in this solicitation. At a minimum, the vehicle shall meet all requirements designated as mandatory (identified by an asterisk (*) in the specifications).

The following vehicle make and model are provided for reference purposes only and are representative of the Government's minimum requirements:

No. Specifications 6.1* Exterior color: Black, Dark Grey or Dark Blue

6.2 Rear axle ratio suitable for the manufacturer's standard configuration 6.3* Black fabric upholstery with seating for three occupants

6.4 Hill Hold Assist or equivalent

6.5* Automatic transmission with rear-wheel drive 6.6* Rear parking camera 6.7* Heavy-duty tow bar with a minimum towing capacity of 3,500 kg 6.8* Heavy-duty all-weather floor mats

6.9 Rear door check straps capable of holding the doors at approximately 90° 6.10* Diesel engine 6.11* Engine displacement of approximately 2.0 liters

6.12 Interior trim suitable for commercial use

6.13* Cargo area fitted with protective lining 6.14* LED lighting in the cargo compartment

6.15 Full wheel covers

6.16* Cargo compartment side lining extending to roof level

6.17 All standard equipment supplied with the offered model

6.18* High roof (H2 equivalent) 6.19* Electrically adjustable, heated and folding exterior mirrors

6.20 USB charging ports in the cab

6.21* Overall vehicle height not exceeding 2,700 mm and overall length between

5,800 mm and 6,100 mm 6.22* High-roof panel van 6.23* Minimum engine output of 170 hp (125 kW) 6.24* Right-hand drive (RHD)

Mercedes Benz Sprinter Panel Van 317 CDI L2 H2, Automatic.

Offerors may propose equivalent vehicles, provided the proposed vehicle meets or exceeds all of the salient physical, functional, and performance characteristics specified in this solicitation, in accordance with FAR 52.211-6, Brand Name or Equal.

This requirement is intended for qualified vehicle manufacturers, authorized dealers, distributors, or suppliers with demonstrated experience in supplying vehicles of the type specified herein.

Interested Offerors shall download the complete Request for Quotations (RFQ) package attached to this solicitation and submit their quotation electronically to Procurement_Box7@state.gov . The email subject line shall reference Solicitation No.

19UK5626P0780/V.

Quotations must be received no later than 17:00 British Summer Time (BST) on August 5, 2026. Late quotations may not be considered.

This solicitation is posted on July 21, 2026, and will remain open for a period of 15 calendar days.

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